GENERAL SERVICES ADMINISTRATION

41 CFR Chapter 201

Implementation of the FIRMR Improvement Project

AGENCY: Information Resources Management Service, GSA.

ACTION: Final rule; republication of chapter.

SUMMARY: This amendment replaces the existing Federal Information Resources Management Regulation (FIRMR), 41 CFR Chapter 201, including existing FIRMR Temporary Regulations, Interim Rules, and most Bulletins. The intent of this amendment is to simplify regulations and procedures about information management by Federal agencies and to present regulatory policy coverage concerning the acquisition, management, and use of automatic data processing (ADP) and telecommunications resources in a life cycle format. The amendment will also enable Federal contracting personnel to more easily use the FIRMR in conjunction with the Federal Acquisition Regulation (FAR) by consolidating all FIRMR contracting policies into a single subchapter that is organized for consistency with the FAR structure.

This regulation uses the umbrella term, Federal information processing (FIP) resources, to identify ADP and telecommunications resources that are subject to GSA's exclusive procurement authority.

EFFECTIVE DATE: This rule is effective 120 days after publication in the FEDERAL REGISTER, but may be observed earlier. This rule is applicable to solicitations issued on or after the effective date.

FOR FURTHER INFORMATION: Contact Paul Whitson, GSA, Office of Information Resources Management Policy, telephone (202) 501-3194 or FTS 241-3194 (v) or (202) 501-0657 or FTS 241-0657 (tdd).

SUPPLEMENTARY INFORMATION:

(1) In the January 11, 1988, FEDERAL REGISTER (53 FR 620), GSA announced the FIRMR Improvement Project, including a proposed new FIRMR structure.

(2) The initial phase of the FIRMR Improvement Project consolidated FIRMR contracting policies and procedures in a new subchapter D (part 201-39), "Acquisition of Federal Information Processing Resources by Contracting," issued as a proposed rule February 6, 1989 (54 FR 5905).

(3) The second phase announced a new FIRMR subchapter C, "Management and Use of Federal Information Processing Resources," issued as a proposed rule October 12, 1989 (54 FR 41850).

(4) The third phase announced a new FIRMR subchapter A, "General" and subchapter B, "Management and Use of Information and Records," issued as a proposed rule February 7, 1990 (55 FR 4204).

(5) The new FIRMR, chapter 201, consists of the following subchapters and parts:

(a) Subchapter A, General. This subchapter consists of five parts, one of which is reserved (part 201-5).

Part 201-1, "Applicability and Authority," prescribes how the FIRMR applies to the management, acquisition, and use of FIP resources, records, and radio equipment by Federal agencies. It also discusses the basic authority for the FIRMR.

Part 201-2, "Designated Senior Officials (DSO)," provides a description of the authorities and responsibilities of the agency DSO.

Part 201-3, "The FIRMR System," describes the purpose, issuance, structure, and maintenance of the FIRMR.

Part 201-4, "Definitions and Acronyms," defines words, terms, and acronyms used in the FIRMR.

Part 201-5 is reserved.

NOTE: Subchapter A has associated with it a new FIRMR bulletin that clarifies FIRMR applicability to contracting actions for FIP resources. FIRMR bulletins are not regulatory; they provide guidance or detailed coverage of a subject and appear in the looseleaf version of the FIRMR.

(b) Subchapter B, Management and Use of Information and Records. This subchapter consists of 11 parts, seven of which are reserved (parts 201-8, 201-10, and 201-12 through 201-16).

Part 201-6, "Predominant Considerations," describes the legislative basis and goals of information management and provides an overview of the policies that must be addressed by senior agency IRM officials.

Part 201-7, "Planning," prescribes policies for information planning by Federal agencies.

Part 201-8 is reserved.

Part 201-9, "Creation, Maintenance, and Use of Records," prescribes policies and procedures for both agency records management programs and GSA Governmentwide records programs.

Part 201-10 is reserved.

Part 201-11, "Review and Evaluation," prescribes policies and procedures for the Federal Information Resources Management Review Program and the Information Resources Procurement and Management Review Program as they relate to the management and use of information.

Parts 201-12 through 201-16 are reserved.

NOTE: Subchapter B has associated with it four new FIRMR bulletins that supersede one current bulletin and contain guidance and procedures transferred from the current FIRMR.

(c) Subchapter C, Management and Use of Federal Information Processing Resources. This subchapter consists of 22 parts, 15 of which are reserved (parts 201-19 and 201-25 through 201-38).

Part 201-17, "Predominant Considerations," provides an overview of policies that must be addressed by senior-level officials responsible for the management of agency information resources.

Part 201-18, "Planning and Budgeting," prescribes policies for developing a 5-year plan for meeting an agency's information technology needs. It describes how GSA uses agency planning in the delegation process and includes a requirement for agencies to submit copies of their planning documents to GSA annually.

Part 201-19 is reserved.

Part 201-20, "Acquisition," prescribes policies and procedures key to the acquisition of FIP resources. It covers requirements analysis, analysis of alternatives and activities associated with implementing the selected alternative, such as delegation of procurement authority and implementation of standards. (Acquisition by contracting is covered in part 201-39.)

Part 201-21, "Operations," prescribes policies for the operation of FIP resources, including policies regarding security, sharing, personal telephone calls, and restrictions on listening-in to or recording telephone conversations.

Part 201-22, "Review and Evaluation," prescribes each Federal agency's responsibility for the continuous evaluation of its information resources management program and addresses GSA's two Governmentwide review programs: The Federal Information Resources Management Review Program and The Information Resources Procurement and Management Review Program.

Part 201-23, "Disposition," contains policies for the disposition of FIP equipment and software, including procedures for reporting excess equipment to GSA for interagency screening.

Part 201-24, "GSA Services and Assistance," describes policies and procedure for using GSA mandatory programs including the use of FTS2000 services.

Parts 201-25 through 201-38 are reserved.

NOTE: Subchapter C has associated with it 26 new FIRMR bulletins that supersede 38 existing bulletins and also contain guidance and procedures transferred from the FIRMR. A list of all current bulletins will be included in Appendix C of the looseleaf version of the FIRMR.

(d) Subchapter D, Acquisition of Federal Information Processing Resources by Contracting. This subchapter consists of one part.

Part 201-39, "Acquisition of Federal Information Processing Resources by Contracting," consolidates all policies and procedures unique to acquiring Government ADP and telecommunications resources by contracting.

(e) The new FIRMR includes a subject index following the text of part 201-39. The index obviates the need for transition tables which are no longer included in the FIRMR.

(6) The General Services Administration (GSA) has determined that this rule is not a major rule for purposes of Executive Order 12291 of February 17, 1981. GSA decisions are based on adequate information concerning the need for, and the consequences of the rule. The rule is written to ensure maximum benefits to Federal agencies. This is a Governmentwide regulation that will have little or no net cost effect on society. The rule is not likely to have a significant economic impact on a substantial number of small entities under the Regulatory Flexibility Act (5 U.S.C. 601 et seq.).

List of Subjects 41 CFR Chapter 201 Archives and records, Computer technology, Telecommunications, Government procurement, property management, records management, and Federal Information Processing Resources activities.

Chapter 201 of title 41 of the Code of Federal Regulations is revised to read as follows:

CHAPTER 201--FEDERAL INFORMATION RESOURCES MANAGEMENT REGULATION

-----------------------------------------------------------------

SUBCHAPTER A--GENERAL

Part

201-1 Applicability and Authority

201-2 Designated Senior Officials

201-3 The FIRMR System

201-4 Definitions and Acronyms

201-5 [Reserved]

SUBCHAPTER B - MANAGEMENT AND USE OF INFORMATION AND RECORDS

201-6 Predominant Considerations

201-7 Planning

201-8 [Reserved]

201-9 Creation, Maintenance, and Use of Records

201-10 [Reserved]

201-11 Review and Evaluation

201-12--201-16 [Reserved]

SUBCHAPTER C - MANAGEMENT AND USE OF FEDERAL INFORMATION PROCESSING RESOURCES

201-17 Predominant Considerations

201-18 Planning and Budgeting

201-19 [Reserved]

201-20 Acquisition

201-21 Operations

201-22 Review and Evaluation

201-23 Disposition

201-24 GSA Services and Assistance

201-25--201-38 [Reserved]

SUBCHAPTER D--ACQUISITION OF FEDERAL INFORMATION PROCESSING RESOURCES BY CONTRACTING

201-39 Acquisition of Federal Information Processing Resources

by Contracting

FIRMR Index

SUBCHAPTER A--GENERAL

PART 201-1--APPLICABILITY AND AUTHORITY

Sec.

201-1.000 Scope of part.

201-1.001 [Reserved]

201-1.002 Applicability.

201-1.002-1 Policy.

201-1.002-2 Exceptions.

201-1.003 Authority.

Authority: 40 U.S.C. 486(c) and 751(f).

§ 201-1.000 Scope of part.

This part prescribes the extent to which the Federal Information Resources Management Regulation (FIRMR) applies to the creation, maintenance, and use of Federal records and the acquisition, management, and use of Federal information processing (FIP) resources by Federal agencies. It also discusses the basic authority for the FIRMR.

§ 201-1.001 [Reserved]

§ 201-1.002 Applicability.

§ 201-1.002-1 Policy.

The FIRMR applies to--

(a) The acquisition, management, and use of FIP resources by Federal agencies.

(b) Any Federal agency solicitation or contract when either paragraph (b)(1), (b)(2), or (b)(3) applies:

(1) The solicitation or contract requires the delivery of FIP resources for use by a Federal agency or users designated by the agency.

(2) The solicitation or contract explicitly requires the use by the contractor of FIP resources that are not incidental to the performance of the contract. FIP resources acquired by a contractor are incidental to the performance of a contract when:

(i) None of the principal tasks of the contract depend directly on the use of the FIP resources; or

(ii) The requirements of the contract do not have the effect of substantially restricting the contractor's discretion in the acquisition and management of FIP resources, whether the use of FIP resources is or is not specifically stated in the contract.

(3) The solicitation or contract requires the performance of a service or the furnishing of a product that is performed or produced making significant use of FIP resources that are not incidental to the performance of the contract. Significant use of FIP resources means:

(i) The service or product of the contract could not reasonably be produced or performed without the use of FIP resources; and

(ii) The dollar value of FIP resources expended by the contractor to perform the service or furnish the product is expected to exceed $500,000 or 20 percent of the estimated cost of the contract, whichever amount is lower.

(c) The creation, maintenance, and use of records by Federal agencies.

§ 201-1.002-2 Exceptions.

(a) The FIRMR does not apply to the procurement of FIP resources--

(1) By the Central Intelligence Agency.

(2) By the Department of Defense when the function, operation or use of such resources--

(i) Involves intelligence activities, cryptologic activities related to national security, the command and control of military forces, or equipment that is an integral part of a weapon or weapons system; or

(ii) Is critical to the direct fulfillment of military or intelligence missions, provided that this exclusion shall not include FIP resources used for routine administrative and business applications such as payroll, finance, logistics, and personnel management.

(b) The FIRMR does not apply to radar, sonar, radio or television equipment, except that the FIRMR is used by GSA to implement Federal Telecommunications Standards for radio equipment.

(c) When both FIP and other resources are being acquired under the same solicitation or contract and the FIRMR applies to the solicitation or contract, the FIRMR applies only to the FIP resources.

(d) While the FIRMR may require an agency to include in Federal solicitations and contracts provisions and clauses that control the contractor's acquisition of FIP resources, the FIRMR does not apply to FIP resources acquired by a Federal contractor that are incidental to the performance of a contract.

(e) The FIRMR does not apply to the acquisition, management, and use of products containing embedded FIP equipment when:

(1) The embedded FIP equipment would need to be substantially modified to be used other than as an integral part of the product; or

(2) The dollar value of the embedded FIP equipment is less than $500,000 or less than 20 percent of the value of the product, whichever amount is lower. Embedded FIP equipment is FIP equipment that is an integral part of the product, where the principal function of the product is not the "automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information."

§ 201-1.003 Authority.

(a) The FIRMR is prepared, issued, and maintained, and the FIRMR system is prescribed, by the Administrator of General Services under the Federal Property and Administrative Services Act of 1949, Public Law 152, 81st Congress (63 Stat. 377), as amended (the "Property Act"), particularly sec. 205(c) (40 U.S.C. 486(c)), sec. 101(f) (40 U.S.C. 751(f)), and other authorities cited.

(b) The authority conferred upon the Administrator of General Services by 40 U.S.C. 759 shall not be construed as to impair or interfere with the determination by agencies of their individual FIP resources requirements, including the development of specifications for and the selection of the types and configurations of resources needed.

(c) The General Services Administration's (GSA's) records management authorities and responsibilities are defined under 44 U.S.C. 2901 et seq., which requires the Administrator to, among other things, provide guidance and assistance to Federal agencies to ensure economical and effective records management by agencies.

(d) The Archivist of the United States is responsible for providing guidance and assistance to Federal agencies to ensure adequate and proper documentation of the policies and transactions of the Federal Government and to ensure proper records disposition. Records management policies and guidance established by the Archivist are contained in regulations in 36 CFR chapter XII and in bulletins and handbooks issued by the National Archives and Records Administration.

PART 201-2--DESIGNATED SENIOR OFFICIALS

Sec.

201-2.000 Scope of part.

201-2.001 General.

201-2.002 Policies.

201-2.003 Procedures.

Authority: 40 U.S.C. 486(c) and 751(f).

§ 201-2.000 Scope of part.

This part discusses the role of the agency designated senior official (DSO) which includes both--

(a) The senior official designated by executive agencies pursuant to the Paperwork Reduction Act (PRA), as amended, (44 U.S.C. 3501, et seq.) to be responsible for carrying out the agency's information resources management (IRM) functions; and

(b) The senior IRM official designated by the agency head for Federal agencies not subject to the PRA to be responsible for acquisitions of FIP resources made pursuant to a delegation of procurement authority (DPA).

§ 201-2.001 General.

(a) The PRA requires that the head of each executive agency designate a senior official who shall report directly to the agency head. The designated official is responsible for carrying out the IRM functions assigned to the agency by the PRA. These include the responsibility to--

(1) Systematically inventory the agency's major information systems;

(2) Periodically review the agency's IRM activities;

(3) Ensure the agency's information systems do not overlap each other or duplicate the systems of other agencies;

(4) Implement applicable Governmentwide and agency information policies, principles, standards, and guidelines with respect to information collection, paperwork reduction, statistical activities, records management activities, privacy and security of records, sharing and dissemination of information, acquisition and use of information technology, and other IRM functions;

(5) Periodically evaluate and, as needed, improve the accuracy, completeness, and reliability of data and records contained within Federal information systems; and

(6) Develop and annually revise a 5-year plan, in accordance with appropriate guidance provided by the Office of Management and Budget (OMB), for meeting the agency's information technology needs.

(b) The PRA also assigns to the designated official the responsibility for the conduct of and accountability for acquisitions of FIP resources made under a DPA from GSA. Therefore, when GSA delegates its procurement authority to executive agencies, it grants those delegations to the designated official when GSA determines that such officials are sufficiently independent of program responsibility and have sufficient experience, resources, and ability to fairly and effectively carry out procurements under GSA's authority as provided by 40 U.S.C. 759(b)(3). For Federal agencies not subject to the PRA, these delegations are given to the agency's senior IRM official designated by the agency head to be responsible for acquisitions of FIP resources made pursuant to a DPA.

§ 201-2.002 Policies.

(a) The heads of Federal agencies not subject to the PRA shall designate a senior IRM official to be responsible for acquisitions of FIP resources made pursuant to a DPA.

(b) The DSO shall be responsible for implementing the policies contained in the FIRMR.

(c) The DSO may redelegate GSA's exclusive authorities for FIP resources to qualified officials. Such redelegations shall not relieve the DSO of the responsibility for conduct of and accountability for acquisitions of FIP resources made under a DPA from GSA.

§ 201-2.003 Procedures.

(a) Each Federal agency head shall advise GSA in writing of the position title and organizational identity of the DSO. The address is: GSA, Assistant Commissioner for Federal Information Resources Management (KA), 18th and F streets, NW, Washington, DC 20405.

(b) The policies and procedures on delegation of GSA's exclusive procurement authority are contained in § 201-20.305.

(c) The DSO's relationship to agency contracting officials is discussed in § 201-39.106.

PART 201-3--THE FIRMR SYSTEM

Sec.

201-3.000 Scope of part.

201-3.001 General.

Subpart 201-3.1--Purpose

201-3.100 Scope of subpart.

201-3.101 Purpose.

201-3.102 Relationship to the Federal Acquisition Regulation

(FAR).

Subpart 201-3.2--Administration of the FIRMR

201-3.200 Scope of subpart.

201-3.201 Issuance.

201-3.202 Structure.

201-3.203 Maintenance.

201-3.204 Copies.

Subpart 201-3.3--Agency Regulations

201-3.300 Scope of subpart.

201-3.301 Policy.

201-3.302 Limitations.

Subpart 201-3.4--Deviations from the FIRMR

201-3.400 Scope of subpart.

201-3.401 Policy.

201-3.402 Exception.

201-3.403 Procedures.

Authority: 40 U.S.C. 486(c) and 751(f).

§ 201-3.000 Scope of part.

This part describes the Federal Information Resources Management Regulations System.

§ 201-3.001 General.

(a) The Federal Information Resources Management Regulations System consists of the Federal Information Resources Management Regulation (FIRMR), which is the primary document; and agency regulations that implement or supplement the FIRMR. The FIRMR includes interim rules which are published when time or exceptional circumstances do not permit the participation by agencies or the public before promulgation of an amendment for codification in the Code of Federal Regulations (CFR). FIRMR interim rules are usually followed by a final rule which confirms that the interim rule is final and may include further amendments. FIRMR interim rules have the same force and effect as codified material.

(b) From time to time, the General Services Administration (GSA) will issue nonregulatory publications to provide guidance and information. FIRMR bulletins, handbooks, and reports are the documents most frequently used to issue this guidance material.

(1) FIRMR bulletins contain guidance and information on various information resources management areas. FIRMR bulletins are published in appendix B of the looseleaf edition of the FIRMR.

(2) Handbooks and reports address specific program or technical areas where the audience generally will be defined by the subject matter.

(3) Appendix C of the looseleaf edition of the FIRMR contains a listing of current bulletins, handbooks, and reports and information on how to obtain them.

Subpart 201-3.1--Purpose

§ 201-3.100 Scope of subpart.

This subpart describes the purpose of the FIRMR and its relationship to the Federal Acquisition Regulation (FAR).

§ 201-3.101 Purpose.

The FIRMR system is established to publish and codify uniform policies and procedures pertaining to information resources management activities by Federal agencies.

§ 201-3.102 Relationship to the Federal Acquisition Regulation (FAR).

(a) Part 201-39 contains Governmentwide policies and procedures unique to the acquisition of FIP resources by contracting. The FIRMR relies on the FAR for general policies and procedures to be used in acquiring these resources. The policies and procedures of part 201-39 are in addition to, not in lieu of, the FAR policies and procedures, except when the FIRMR specifically requires its policies and procedures, and not those of the FAR, to be followed.

(b) Notwithstanding the fact that the FAR is for the use of executive agencies in the acquisition of supplies and services, Federal agencies not otherwise subject to the FAR shall use the FAR in conjunction with the FIRMR when acquiring FIP resources.

Subpart 201-3.2--Administration of the FIRMR

§ 201-3.200 Scope of subpart.

This subpart describes the issuance, structure, and maintenance of the FIRMR. It also describes how to obtain copies of the FIRMR.

§ 201-3.201 Issuance.

(a) The FIRMR is published in--

(1) The FEDERAL REGISTER;

(2) The CFR (cumulated form); and

(3) A separate looseleaf edition available by subscription.

(b) Amendments and interim rules are published in the FEDERAL REGISTER, the CFR, and in looseleaf form. Bulletins are published in looseleaf form only.

(c) Handbooks and reports are published as separate stand-alone documents.

(d) The FIRMR is issued as chapter 201 of title 41, CFR. Subsequent chapters in subtitle E of title 41 are reserved for agency regulations that implement or supplement the FIRMR. The CFR staff will assign FIRMR chapter numbers to requesting agencies.

§ 201-3.202 Structure.

(a) Numbering. The FIRMR is divided into subchapters, parts, subparts, sections, and subsections within Chapter 201 of Title 41 of the CFR. Subsection 201-9.202-1 is identified as follows:

Chapter Part Subpart Section Subsection

201- 9. 2 02 -1

(b) References and citations. (1) This regulation may be referred to as the Federal Information Resources Management Regulation or the FIRMR.

(2) This regulation is cited as "41 CFR 201-" followed by the appropriate subordinate division numbers.

§ 201-3.203 Maintenance.

(a) The Commissioner, Information Resources Management Service, GSA is responsible for--

(1) Preparing proposed changes to the FIRMR;

(2) Soliciting comments on proposed changes to the FIRMR;

(3) Considering all comments received in response to notices of proposed changes;

(4) Arranging for agency and public meetings regarding FIRMR changes;

(5) Preparing any final change in the appropriate FIRMR format and language;

(6) Submitting any final change to the FEDERAL REGISTER Liaison Officer for publication in the FEDERAL REGISTER and printing for distribution; and

(7) Performing miscellaneous administrative tasks pertaining to the maintenance of the FIRMR.

(b) The Administrator of General Services is responsible for signing all FIRMR amendments and interim rules.

(c) The Administrator of General Services may issue a temporary change to the FIRMR where solicitation of comments is impractical due to urgent and compelling circumstances (e.g., when a new statute must be implemented in a relatively short period of time). However, the temporary change will make provision for a public comment period of at least 30 days for consideration in the formulation of the final change to the FIRMR.

§ 201-3.204 Copies.

(a) Copies of the FIRMR in FEDERAL REGISTER (daily) and CFR (cumulative form, annually updated) form may be purchased from the Government Printing Office (GPO) Bookstore, Washington, DC 20402, telephone: (202) 275-2091.

(b) Copies of the FIRMR in looseleaf edition (cumulative reprint plus amendments, interim rules, and bulletins) may be purchased by subscription from GPO.

Subpart 201-3.3--Agency Regulations

§ 201-3.300 Scope of subpart.

This subpart prescribes the policy regarding the issuance of agency regulations to implement or supplement the FIRMR.

§ 201-3.301 Policy.

(a) An agency head may issue or authorize the issuance of agency regulations that implement or supplement the FIRMR.

(b) Agency regulations that are published in the FEDERAL REGISTER shall be codified under an assigned chapter in title 41, Code of Federal Regulations, and shall parallel the FIRMR in format, arrangement, and numbering systems.

(c) Agency regulations that implement or supplement the FIRMR and pertain solely to the acquisition of Federal information processing resources by contracting may be published in agency acquisition regulations.

§ 201-3.302 Limitations.

(a) Unless otherwise specified by law, agency regulations that implement or supplement the FIRMR shall be limited to--

(1) Those necessary to implement FIRMR policies and procedures within the agency; and

(2) Additional policies and procedures that supplement the FIRMR to satisfy the specific needs of the agency.

(b) Agency regulations shall not--

(1) Unnecessarily repeat, paraphrase, or otherwise restate material contained in the FIRMR or higher-level agency regulations; or

(2) Conflict or be inconsistent with the FIRMR, except as required by law or as provided in FIRMR subpart 201-3.4.

Subpart 201-3.4--Deviations from the FIRMR

§ 201-3.400 Scope of subpart.

This subpart prescribes the policies and procedures for authorizing deviations from the FIRMR.

§ 201-3.401 Policy.

Deviations from the FIRMR shall be kept to a minimum consistent with the specific needs and statutory authorities of each agency. Individual and class deviations may be authorized by GSA's Commissioner, Information Resources Management Service, or the officials designated by the Commissioner for this purpose.

§ 201-3.402 Exception.

(a) For an acquisition limited solely to providing electronic office equipment accessibility for employees with disabilities, an individual deviation from the FIRMR may be authorized by the agency's DSO or the DSO's authorized representative. This deviation authority is limited to those FIRMR provisions that--

(1) Are not specifically prescribed by statute or executive order;

(2) Do not change the level of procurement authority delegated from GSA to the agency; and

(3) Impede or obstruct the acquisition of technology for employees with disabilities.

(b) A deviation authorized under paragraph (a) of this section may be granted immediately upon a written determination by the agency, identifying those FIRMR provisions impeding or obstructing the acquisition of technology for employees with disabilities. Agencies shall promptly provide a copy of each determination and deviation to: General Services Administration, Policy and Regulations Division (KMP), 18th & F Streets, NW, Washington, DC 20405.

§ 201-3.403 Procedures.

(a) The agency head or designee shall prescribe an agency procedure for the control of requests for deviations from the FIRMR. The procedure should include coordination with the agency DSO as appropriate. Agencies shall provide a copy of this procedure upon request to the address in § 201-3.402(b).

(b) Each request shall explain the nature of and the reasons for the deviation.

(c) Agencies shall forward requests for deviations to the address in § 201-3.402(b).

PART 201-4--DEFINITIONS AND ACRONYMS

Sec.

201-4.000 Scope of part.

201-4.001 Definitions.

201-4.002 Acronyms.

Authority: 40 U.S.C. 486(c) and 751(f).

§ 201-4.000 Scope of part.

This part defines words, terms, and acronyms used in the FIRMR.

§ 201-4.001 Definitions.

Agency means Federal agency.

Agency procurement request (APR) means a request by a Federal agency for GSA to acquire Federal information processing (FIP) resources or for GSA to delegate the authority to acquire FIP resources.

Augmentation means adding to or upgrading existing FIP hardware or software to increase its productivity or prolong its useful life.

Automatic data processing equipment/data system (ADPE/DS) means a specific automated system maintained by GSA to provide an inventory of the Federal Government's computer systems.

Capability validation means the technical verification of the ability of a proposed FIP system configuration, replacement component, or the features or functions of its software, to satisfy functional requirements. The intent is to ensure that the proposed FIP resource can provide the required functions. FIP performance requirements are not implied or measured in the validation. Examples of capability validation include--

(a) Operational capability demonstrations (OCD's) of the functions of the hardware, operating system, or support software;

(b) Verification of conformance with information processing standards;

(c) Expert examination of the technical literature supplied with the offer;

(d) Contacts with other users of the proposed information processing resource; and

(e) Vendor certification of conformance with the functional requirements.

Compatibility-limited requirement means a statement of FIP resources requirements expressed in terms that require the items to be compatible with existing FIP resources.

COMSEC means communications security systems, services, and concepts that constitute protective measures taken to deny unauthorized persons information derived from telecommunications of the United States Government related to national security and to ensure the authenticity of any such communications.

Consolidated local telecommunications service means local communications service provided by GSA to all Federal agencies located in a building, complex, or geographical area.

Copy means a duplicate of a document previously created.

Correspondence means letters, form letters, telegrams, memoranda, endorsements, summary sheets, postal cards, memo routing slips, and other written or electronic communications.

Customer premises equipment (CPE) means all telecommunications equipment and inside wiring located on the customer side of the demarcation point (demark). The demark is a point established in a building or complex to separate customer equipment from telephone company equipment.

Designated senior official (DSO) means--

(a) The senior official designated by executive agencies pursuant to the Paperwork Reduction Act to be responsible for carrying out the agency's IRM functions (see 44 U.S.C. 3506); or

(b) The senior IRM official designated by the agency head for Federal agencies not subject to the Paperwork Reduction Act to be responsible for acquisitions of FIP resources made pursuant to a DPA.

Deviation means any one or combination of the following:

(a) The issuance or use of a policy, procedure, practice, solicitation provision, contract clause, or method pertaining to the acquisition, management, or use of Federal information processing resources that is inconsistent with the FIRMR.

(b) The omission or modification of any policy, procedure, practice, solicitation provision or contract clause required by the FIRMR.

(c) The authorization of lesser or greater limitations on the delegation, use, or application of any policy, procedure, solicitation provision, or contract clause prescribed by the FIRMR, except that this does not preclude an agency from setting delegation thresholds at more restrictive levels than those established by the FIRMR.

Directive means a written communication that initiates or governs action, conduct, or procedure. Directives are often issued as circulars, notices, regulations, orders, and handbooks, and include materials usually issued to multiple addressees in multiple copies for insertion in policy, administrative, or operations manuals. News releases, program announcements, catalogs, price lists, training materials, and correspondence are not included.

Excess FIP equipment means FIP equipment controlled by a Federal agency but no longer required for its needs.

Executive agency means any executive department or independent establishment in the executive branch of the Government, including any wholly owned Government corporation (see 40 U.S.C. 472(a)).

Federal agency means any executive agency or any establishment in the legislative or judicial branch of the Government, except the Senate, the House of Representatives, the Architect of the Capitol, and any activities under the Architect's direction (see 40 U.S.C. 472(b)).

Federal information processing (FIP) resources means automatic data processing equipment (ADPE) as defined in Public Law 99-500 (40 U.S.C. 759(a)(2)), and set out in paragraphs (a) and (b) of this definition.

(a) Any equipment or interconnected system or subsystems of equipment that is used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception, of data or information--

(1) by a Federal agency, or

(2) under a contract with a Federal agency which--

(i) requires the use of such equipment, or

(ii) requires the performance of a service or the furnishing of a product which is performed or produced making significant use of such equipment.

(b) Such term includes--

(1) computers;

(2) ancillary equipment;

(3) software, firmware, and similar procedures;

(4) services, including support services; and

(5) related resources as defined by regulations issued by the Administrator for General Services.

(c) The term, FIP resources, includes FIP equipment,

software, services, support services, maintenance, related supplies, and systems (specific examples of what the term FIP resources includes and excludes are provided in FIRMR Bulletin A-1). These terms are limited by paragraphs (a) and (b) of the definition of FIP resources and are defined as follows:

(d) FIP equipment means any equipment or interconnected system or subsystems of equipment used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information.

(e) FIP maintenance means those examination, testing, repair, or part replacement functions performed on FIP equipment or software.

(f) FIP related supplies means any consumable item designed specifically for use with FIP equipment, software, services, or support services.

(g) FIP services means any service, other than FIP support services, performed or furnished by using FIP equipment or software.

(h) FIP software means any software, including firmware, specifically designed to make use of and extend the capabilities of FIP equipment.

(i) FIP support services means any commercial nonpersonal services, including FIP maintenance, used in support of FIP equipment, software, or services.

(j) FIP system means any organized combination of FIP equipment, software, services, support services, or related supplies.

Federal Telecommunications System (FTS) means the umbrella of local and long distance telecommunications services, including FTS2000 long distance services, provided, operated, managed, or maintained by GSA for the common use of all Federal agencies and other authorized users.

File means an arrangement of records. The term is used to denote papers, photographs, photographic copies, maps, machine-readable information, or other recorded information regardless of physical form or characteristics, accumulated or maintained in filing equipment, boxes, or machine-readable media, or on shelves, and occupying office or storage space.

Form means a fixed arrangement of captioned spaces designed for entering and extracting prescribed information, including FIP systems forms, regardless of media.

Implementation plan means a document identifying the tasks that must be accomplished in order to place FIP resources into service. The plan also describes the management, contracting, technical, and operating assignments and responsibilities of systems operations.

Information resources management means the planning, budgeting, organizing, directing, training, promoting, controlling, and management activities associated with the burden, collection, creation, use, and dissemination of information by agencies, and includes the management of information and related resources, such as Federal information processing resources (see 44 U.S.C. 3502(13)).

Information Systems Security (INFOSEC) means a composite of factors necessary to protect FIP systems and the information they process to prevent exploitation through interception, unauthorized electronic access, or related technical intelligence threats, and to ensure authenticity. This protection results from the application of security measures; including cryptosecurity, transmission security, emission security, and computer security; to systems that generate, store, process, transfer or communicate information of use to an adversary, and also includes the physical protection of sensitive material and sensitive technical security.

Interoperability means the ability of FIP resources to provide services to and accept services from other FIP resources and to use the services so exchanged to enable them to operate effectively together.

Long distance telephone service means any service or facility purchased with Government funds for completing telephone calls outside of the local service area.

Lowest overall cost means the least expenditure of funds over the system life, price and other factors considered, including, but not necessarily limited to--

(a) Prices for the FIP resources;

(b) The present value adjustment, if used; and

(c) The identifiable and quantifiable costs--

(1) Directly related to the acquisition and use of the FIP resources;

(2) Of conducting the contract action; and

(3) Of other administrative efforts directly related to the acquisition process.

Mail means letters, telecommunications, memoranda, post cards, documents, packages, publications, and other communications received for distribution or dispatch.

Most advantageous alternative means the alternative that provides the greatest value to the Government over the system life in terms of price or cost, quality, performance, and any other relevant factors.

National security and emergency preparedness (NSEP) means those physical, technical, and administrative characteristics of FIP systems that will ensure a prescribed level of survivability in times of national or other emergencies up to and including nuclear attack. Government common-use telecommunications systems are designed, built, tested, and maintained to meet the defined emergency mission needs of the Government entities that use them.

Obsolescence means the state of FIP hardware or software that is either in a degenerative condition which if not corrected will render the resource useless, or becoming technologically outmoded compared to other hardware or software being sold.

Optional form means a form developed by a Federal agency for use in two or more agencies and approved by GSA for nonmandatory Governmentwide use.

Outdated FIP equipment means any FIP equipment over eight years old, based on the initial commercial installation date of that model of equipment, and that is no longer in current production.

Overprinting means the printing of pertinent identical entries (e.g., agency name and address) in a captioned area on a Standard or Optional form.

Performance validation means the technical verification of the ability of a proposed FIP system configuration or replacement component to handle agency-specific workload volumes (present and expected) within agency-determined performance time constraints. Examples of performance validation techniques include--

(a) Timed execution of the existing agency programs, transactions, and data files on the proposed configuration;

(b) Execution with synthetically generated workloads;

(c) Remote terminal emulation with simulated on-line workloads;

(d) Acceptance testing with present operational software, data files, and workloads;

(e) "Stress testing" with exaggerated workload volumes;

(f) Modeling of the interaction of the new information processing system and its workload;

(g) Benchmarking as defined in applicable FIPS PUBS; and

(h) Simulation modeling of FIP system performance, defined to mean the development and use of computer models for the study of actual or postulated workloads on simulated FIP systems.

Radar equipment means any radio detection device that provides information on range, azimuth, or elevation of objects.

Radio equipment means any equipment or interconnected system or subsystem of equipment (both transmission and reception) that is used to communicate over a distance by modulating and radiating electromagnetic waves in space without artificial guide. This does not include such items as microwave, satellite, or cellular telephone equipment.

Reassignment means the transfer of other-than-excess FIP equipment or the transfer of FIP software, within an agency.

Records means all books, papers, maps, photographs, machine readable materials, or other documentary materials, regardless of physical form or characteristics, made or received by an agency of the United States Government under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the Government or because of the informational value of data in them. Library and museum material made or acquired and preserved solely for reference or exhibition purposes, extra copies of documents preserved only for convenience of reference, and stocks of publications and of processed documents are not included.

Records creation means the production or reproduction of any record.

Records disposition means any activity with respect to disposal of temporary records no longer necessary for the conduct of business by destruction or donation; transfer of records to Federal agency storage facilities or records centers; transfer to the National Archives of the United States of records determined to have sufficient historical or other value to warrant continued preservation; or transfer of records from one Federal agency to any other Federal agency.

Records maintenance and use means any activity involving location of records of a Federal agency; storage, retrieval, and handling of records kept at office file locations by or for a Federal agency; processing of mail by a Federal agency; or selection and utilization of equipment and supplies associated with records and copying.

Report means data or information which is transmitted for use in determining policy; planning, controlling, and evaluating operations and performance; making administrative decisions; or preparing other reports. The data or information may be in narrative, statistical, graphic, or other form and may be on paper, magnetic tape, or other media.

Reuse means the subsequent use of FIP equipment after it is no longer needed for the purpose for which it was originally acquired.

Sensitive information means any information, the loss, misuse, or unauthorized access to or modification of which could adversely affect the national interest or the conduct of Federal programs, or the privacy to which individuals are entitled under section 552a of title 5, United States Code (the Privacy Act), but which has not been specifically authorized under criteria established by an Executive order or an Act of Congress to be kept secret in the interest of national defense or foreign policy.

Software

Application software means a series of instructions or statements in a form acceptable to a computer, designed to cause the computer to execute an operation or operations necessary to process requirements. Application software may be either machine-dependent or machine-independent and may be general-purpose or designed to satisfy the requirements of a specialized process or a particular user.

Common-use software means software that deals with applications common to many agencies, that would be useful to other agencies, and is written in such a way that minor variations in requirements can be accommodated without significant programming effort.

Sonar equipment means an apparatus that detects the presence and location of a submerged object by means of sonic, subsonic, or supersonic waves reflected back to it from the object.

Specific make and model specification means a description of the Government's requirement for FIP resources that is so restrictive that only a particular manufacturer's products will satisfy the Government's needs, regardless of the number of suppliers that may be able to furnish that manufacturer's products.

Standard form means a form prescribed by a Federal agency, pursuant to its authority, and approved by GSA for mandatory Governmentwide use.

Surplus means any excess Government-owned FIP equipment not required for the needs of Federal agencies as determined by the Administrator of General Services.

System life means a projection of the time period that begins with the installation of the FIP resource and ends when the agency's need for that resource has terminated.

Telecommunications Device for the Deaf (TDD) means a machine that uses typed input and output, usually with a visual text display, to enable individuals with hearing or speech impairments to communicate over a telecommunications network.

Telecommunications facilities means equipment used for such modes of transmission as telephone, data, facsimile, video, radio, audio, and such corollary items as switches, wire, cable, access arrangements, and communications security facilities.

Telecommunications resources means telecommunications equipment, facilities, and services.

Telecommunications services means the transmission, emission, or reception of signals, signs, writing, images, sounds, or intelligence of any nature, by wire, cable, satellite, fiber optics, laser, radio, or any other electronic, electric, electromagnetic, or acoustically coupled means. The term includes the telecommunications facilities necessary to provide such services.

Telecommunications switching function means any service or equipment that has a primary function to switch telephone calls at a location. This term excludes service or equipment necessary to meet agency requirements that cannot be met by an existing switching function.

Television equipment means any equipment (both transmission and reception) used for the conversion of transient visual images into electrical signals that can be transmitted by radio or wire to distant receivers where the signals can be reconverted to the original visual images. This does not include such items as monitors for computers or computer terminals or video conferencing equipment.

Toll-free telephone service means any incoming circuit arrangement that allows the public to make long distance telephone calls to authorized locations at Government expense. Toll-free telephone service is used for providing or obtaining information concerning Government programs, such as social welfare, disaster aid, veterans affairs, and income tax assistance.

§ 201-4.002 Acronyms.

"ANSI" means American National Standards Institute.

"ADP" means automatic data processing.

"ADPE" means automatic data processing equipment.

"ADPE/DS" means Automatic data processing equipment/data system.

"CFR" means Code of Federal Regulations.

"DPA" means delegation of procurement authority.

"DSO" means designated senior official.

"FAR" means Federal Acquisition Regulation.

"FIP" means Federal information processing.

"FIPS" means Federal Information Processing Standards.

"FIPS PUBS" means Federal Information Processing Standards Publications.

"FIRMR" means Federal Information Resources Management Regulation.

"FMSS" means financial management systems software.

"FPMR" means Federal Property Management Regulations.

"FR" means Federal Register.

"GSA" means General Services Administration.

"GPO" means Government Printing Office.

"ICMR" means Interagency Committee on Medical Records.

"IRM" means information resources management.

"LOI" means letter of interest.

"MAS" means multiple awards schedule.

"NARA" means National Archives and Records Administration.

"OMB" means Office of Management and Budget.

"PRA" means Paperwork Reduction Act of 1980, as amended.

"U.S.C." means United States Code.

"USPS" means United States Postal Service.

PART 201-5 [RESERVED]

SUBCHAPTER B--MANAGEMENT AND USE OF INFORMATION AND RECORDS

PART 201-6--PREDOMINANT CONSIDERATIONS

Sec.

201-6.000 Scope of part.

201-6.001 General.

201-6.002 Predominant considerations.

Authority: 40 U.S.C. 486(c) and 751(f).

§ 201-6.000 Scope of part.

This part describes the legislative basis and goals of information management and provides a brief overview of the predominant policies of subchapter B.

§ 201-6.001 General.

(a) The Paperwork Reduction Act of 1980, as amended, (44 U.S.C. 3501, et seq.) legally introduced into the Federal Government the concept that information is a valuable asset and should be managed as such. The Act requires that the head of each executive agency designate a senior official who shall report to the agency head and be responsible for carrying out the agency's information resources management (IRM) responsibilities. The Paperwork Reduction Act is administered by the Office of Management and Budget (OMB) and is primarily implemented in OMB Circular No. A-130. The information management goals of the Paperwork Reduction Act are to--

(1) Reduce the paperwork burden the Federal Government imposes on the public and on State and local governments;

(2) Minimize the cost to the Federal Government of collecting, maintaining, using, and disseminating information;

(3) Maximize the usefulness of information collected by the Federal Government;

(4) Coordinate, integrate, and where practical, make uniform, Federal information policies and practices; and

(5) Ensure that the collection, maintenance, use, and dissemination of information by the Federal Government is consistent with applicable laws and executive orders.

(b) GSA's Governmentwide role in information management stems from its records management authorities and responsibilities under the National Archives and Records Administration Act of 1984 (Public Law 98-497, 44 U.S.C. Ch. 29), and its responsibilities under section 111 of the Federal Property and Administrative Services Act of 1949, as amended (40 U.S.C. 759), to provide for economic and efficient acquisition of Federal information processing (FIP) resources.

§ 201-6.002 Predominant considerations.

The policies prescribed in subchapter B are designed to promote the economic and efficient management and use of information by emphasizing the importance for agencies to--

(a) Manage information as a valuable asset throughout its life cycle, from collection or creation through disposition;

(b) Plan for the steps in the information life cycle;

(c) Understand their information requirements before determining their requirements for FIP resources;

(d) Establish an active and continuing program for economical and efficient management of the agency's records, as required by 44 U.S.C. 3102;

(e) Manage agency records, irrespective of the medium (paper, electronic, or other) on which the record is created, used, or filed;

(f) Ensure that individuals responsible for implementing the agency's records management programs participate in the agency's strategic planning process and in the determination of the agency's information needs and FIP resources requirements;

(g) Ensure that individuals responsible for information management have proven records and information management competencies through a combination of IRM training, work experience, and IRM related certification programs;

(h) Ensure that the agency's records can be accessed quickly and reliably;

(i) Keep the agency's mailing, copying, and filing costs at a minimum, consistent with program requirements;

(j) Control the creation of correspondence to ensure that the agency creates timely, responsive correspondence that is properly coordinated and consistent in tone, style, and presentation;

(k) Control the creation and distribution of agency directives to eliminate duplicative, conflicting, or confusing instructions to agency personnel, and to ensure proper documentation of agency policies and procedures;

(l) Control the creation and use of forms and reports to ensure that they are well designed, used efficiently, and do not proliferate unnecessarily; and

(m) Comply with GSA-managed Governmentwide programs for Standard and Optional Forms and Interagency Reports.

PART 201-7--PLANNING

Sec.

201-7.000 Scope of part.

201-7.001 General.

201-7.002 Policies.

201-7.003 Procedures.

Authority: 40 U.S.C. 486(c) and 751(f).

§ 201-7.000 Scope of part.

This part prescribes policies and procedures regarding information planning by Federal agencies.

§ 201-7.001 General.

(a) Information needs are the foundation on which agencies determine their information processing requirements. An agency cannot determine its requirements for FIP resources unless it adequately plans for and understands its information requirements.

(b) The Paperwork Reduction Act, (44 U.S.C. Chapter 35) OMB Circulars No. A-3, No. A-11, and No. A-130, and the Computer Security Act of 1987 (Public Law 100-235) require agencies to conduct various information resources management (IRM) planning activities. OMB Circular No. A-130 (appendix IV) states that executive agencies must plan for how they will process and transmit information, how they will use it, what provisions they will make for access to it, whether and how they will disseminate it, how they will store it, and finally, how they will dispose of the information.

(c) The General Services Administration (GSA) and the National Archives and Records Administration (NARA) help agencies with their IRM planning by issuing handbooks and other guidance documents. Comprehensive IRM strategic, program, and information planning services are available, on a cost-reimbursable basis, through GSA's Office of Technical Assistance.

§ 201-7.002 Policies.

Federal agencies shall establish strategic planning processes to--

(a) Plan for the creation, collection, processing, transmission, use, storage, dissemination, and disposition of information;

(b) Ensure that program officials and information resources management officials (including records managers) participate in the development and annual revision of a 5-year plan for meeting the agency's information technology needs; and

(c) Ensure that the agency's information needs are determined before conducting a requirements analysis for FIP resources.

§ 201-7.003 Procedures.

To determine information requirements and to help determine requirements for FIP resources, agencies shall consider the following factors:

(a) Essential records and information required to support current and future program and mission needs.

(b) Available sources of information.

(c) Public access requirements, including Freedom of Information Act requirements (5 U.S.C. 552).

(d) The need to provide information to and obtain information from other agencies.

(e) Information security (40 U.S.C. 759 Note) and Privacy Act requirements (5 U.S.C. 552a).

(f) Requirements to disseminate and store information and to carry out its authorized disposition.

(g) Information format, medium, quantity, integrity, and timeliness requirements.

(h) The integration of electronic records with other agency records. (See FIRMR Bulletin B-1.)

PART 201-8 [RESERVED]

PART 201-9--CREATION, MAINTENANCE, AND USE OF RECORDS

Sec.

201-9.000 Scope of part.

201-9.001 General.

Subpart 201-9.1--Agency Programs

201-9.100 Scope of subpart.

201-9.101 General.

201-9.102 Policy.

201-9.103 Procedures.

Subpart 201-9.2--GSA Governmentwide Programs

201-9.200 Scope of subpart.

201-9.201 General.

201-9.202 Governmentwide programs.

201-9.202-1 Standard and Optional Forms Management Program.

201-9.202-2 Interagency Reports Management Program.

Authority: 40 U.S.C. 486(c) and 751(f).

§ 201-9.000 Scope of part.

This part prescribes policies and procedures for the creation, maintenance, and use of Federal agencies' records. Unless otherwise noted, the policies and procedures of this part apply to all records, regardless of medium (i.e., paper, electronic, or other).

§ 201-9.001 General.

(a) Chapters 29 and 31 of title 44, U.S.C., require the establishment of standards and procedures to ensure efficient and effective records management by Federal agencies. The statutory goals of these standards and procedures include--

(1) Accurate and complete documentation of the policies and transactions of the Federal Government;

(2) Control of the quantity and quality of records produced by the Federal Government;

(3) Establishment and maintenance of mechanisms of control with respect to records creation in order to prevent the creation of unnecessary records and with respect to the effective and economical operations of an agency;

(4) Simplification of the activities, systems, and processes of records creation, maintenance, and use;

(5) Judicious preservation and disposal of records; and

(6) Direction of continuing attention on records from their initial creation to their final disposition, with particular emphasis on the prevention of unnecessary Federal paperwork.

(b) The law assigns records management responsibilities to the Administrator of General Services (the Administrator), the Archivist of the United States (the Archivist), and the heads of Federal agencies.

(1) The Administrator is responsible for providing guidance and assistance to Federal agencies to ensure economical and effective records management. Records management polices and guidance established by GSA are contained in FIRMR subchapter B and in FIRMR bulletins, records management handbooks, and other publications issued by GSA.

(2) The Archivist is responsible for providing guidance and assistance to Federal agencies to ensure adequate and proper documentation of the policies and transactions of the Federal Government and to ensure proper records disposition. Records management policies and guidance established by the Archivist are contained in regulations in 36 CFR Chapter XII and in bulletins and handbooks issued by the National Archives and Records Administration (NARA).

(3) The heads of Federal agencies are responsible for complying with the policies and guidance provided by the Administrator and the Archivist.

Subpart 201-9.1--Agency Programs

§ 201-9.100 Scope of subpart.

This subpart prescribes policies and procedures for establishing and maintaining an agency records management program.

§ 201-9.101 General.

Section 3102 of Title 44 of the U.S.C. requires each Federal agency to establish an active and continuing records management program.

§ 201-9.102 Policy.

Each Federal agency shall establish and maintain an active, continuing program for managing agency records, commensurate with agency size, organization, mission, and recordkeeping activity.

§ 201-9.103 Procedures.

Each Federal agency shall take the following actions to establish and maintain the agency's records management program:

(a) Assign specific responsibility for the development and implementation of agencywide records management programs to an office of the agency and to a qualified records manager.

(b) Consider the guidance contained in GSA and NARA handbooks and bulletins when establishing and implementing agency records management programs.

(c) Issue a directive establishing program objectives, responsibilities, authorities, standards, guidelines, and instructions for its records management program.

(d) Apply appropriate records management practices to all records, irrespective of the medium (e.g., paper, electronic, or other) on which the record resides.

(e) Control the creation, maintenance, and use of agency records and the collection and dissemination of information to ensure that the agency--

(1) Does not accumulate unnecessary records;

(2) Does not create forms and reports that collect information inefficiently or unnecessarily;

(3) Periodically reviews all existing forms and reports (both those originated by the agency and those responded to by the agency but originated by another agency or branch of Government) to determine if they need to be improved or cancelled;

(4) Maintains its records cost effectively and in a manner that allows them to be retrieved quickly and reliably; and

(5) Keeps its mailing and copying costs to a minimum.

(f) Standardize stationery in terms of size, letterhead design, color (of originals, record copies, and envelopes), markings that are permitted on envelopes and postcards, and number of stationery styles permitted.

(g) Consider the voluntary standards contained in the Table of Standard Specifications in FIRMR Bulletin B-4, when developing agency stationery standards.

(h) Establish agency standards regarding the types of correspondence to be used in official agency communications, and the number and kind of copies required and their distribution and purpose.

(i) Strive to--

(1) Improve the quality, tone, clarity, and responsiveness of correspondence, and provide for its creation in a timely, economical, and efficient manner;

(2) Design forms that are easy to fill-in, read, transmit, process, and retrieve; and reduce forms reproduction costs;

(3) Provide agency managers with the means to convey written instructions to users and document agency policies and procedures through effective directives management;

(4) Provide agency personnel with the information needed in the right place, at the right time, and in a useful format;

(5) Eliminate unnecessary reports and design necessary reports for ease of use;

(6) Provide rapid handling and accurate delivery of mail at minimum cost; and

(7) Organize agency files (i) so that needed records can be found rapidly (ii) to ensure that records are complete and (iii) to facilitate the identification and retention of permanent records and the prompt disposal of temporary records.

Subpart 201-9.2--GSA Governmentwide Programs

§ 201-9.200 Scope of subpart.

This subpart contains policies and procedures prescribed for the following GSA-managed programs:

(a) The Standard and Optional Forms Management Program.

(b) The Interagency Reports Management Program.

§ 201-9.201 General.

(a) The Standard and Optional Forms Management Program was developed and operated by OMB consistent with the authorities prescribed by the Budget and Accounting Act of 1921. GSA assumed responsibility for the program on May 29, 1967, through agreement with OMB.

(b) The Interagency Reports Management Program implements 44 U.S.C. chapters 29 and 31, recognizing OMB functions under 44 U.S.C. 3504(e) and OMB implementation under 5 CFR 1320.16.

§ 201-9.202 Governmentwide programs.

§ 201-9.202-1 Standard and Optional Forms Management Program.

(a) General. (1) GSA manages the Standard and Optional Forms Management Program to provide improved communications and reduced operating costs through the use of standardized practices and procedures for creating, printing, stocking, distributing, and using Standard and Optional Forms.

(2) When a Standard or Optional Form is also a public report, requiring OMB clearance under 5 CFR part 1320, agencies shall obtain clearance from both OMB and GSA. Requests for extensions of OMB clearance for Standard and Optional Forms shall be handled in the same manner. However, if the extension results in no changes to the affected form, GSA approval is not required.

(3) FIRMR Bulletin B-3 contains additional guidance on the Standard and Optional Forms Management Program.

(b) Procedures. Each Federal agency shall--

(1) Establish and issue in the FEDERAL REGISTER, Governmentwide procedures prescribing the use and availability of all Standard and Optional Forms which it promulgates or sponsors (revisions may be announced in the appropriate directive or regulatory system);

(2) Obtain GSA approval for each new, revised, or canceled Standard and Optional form, and exceptions thereto, prior to implementation;

(3) Designate an agency-level Standard and Optional forms liaison representative and alternate, and notify GSA in writing of such designees' names, titles, mailing addresses, and telephone numbers within 30 days of the designation or redesignation;

(4) Use Standard Form 152, Request for Clearance or Cancellation of a Standard or Optional Form or Exception, to obtain GSA approval for each new, revised, and canceled Standard and Optional form, and exceptions thereto;

(5) Perform an annual review, to include all existing Standard and Optional forms which the agency has promulgated, or sponsored, as well as all approved exceptions, to determine and implement forms improvement, consolidation, or cancellation;

(6) Obtain GSA clearance under both the Standard and Optional Forms Management Program and the Interagency Reports Management Program when a standard or optional form is also an interagency report;

(7) As directed by GSA and OMB, submit a summary of the Standard and Optional Forms used for collection of information covered by 5 CFR part 1320 to: General Services Administration, Standards Branch (KMPS), 18th & F Streets, NW, Washington, DC 20405;

(8) Send requests for GSA approval and the notifications to GSA required by this section to the address in paragraph (b)(7) of this section.

(9) Request approval to overprint forms by contacting: General Services Administration, Inventory and Requisition Management Division (FCNI), 1941 Jefferson Davis Highway, Crystal Mall, Building 4, Washington, DC 20406; and

(10) Coordinate all matters concerning health-care-related Standard Forms through the Interagency Committee on Medical Records (ICMR). For additional information on the ICMR, contact: General Services Administration, Forms Management Branch (CARM), 18th & F Streets, NW, Washington, DC 20405.

§ 201-9.202-2 Interagency Reports Management Program.

(a) General. (1) GSA manages the Interagency Reports Management Program to ensure that interagency reports and recordkeeping requirements are based on need, are cost-effective, and comply with applicable laws and regulations.

(2) FIRMR Bulletin B-2 contains additional guidance on the Interagency Reports Management Program.

(b) Procedures. (1) Each agency shall--

(i) Obtain GSA approval for each new, revised, or extended interagency report, prior to implementing the report;

(ii) Designate an agency-level interagency reports liaison representative and alternate, and notify GSA in writing of such designees' names, titles, mailing addresses, and telephone numbers within 30 days of the designation or redesignation;

(iii) Use Standard Form 360, Request to Approve an Interagency Reporting Requirement, to obtain GSA approval for each new, revised, or extended interagency report;

(iv) Attach to each Standard Form 360, a justification statement (signed by the official who requested the report) describing the need for the report;

(v) Explain how the reporting costs shown on Standard Form 360 were derived;

(vi) Make supporting documentation for cost estimates available for GSA review;

(vii) Submit to GSA and OMB (see 5 CFR part 1320) simultaneously for approval, interagency reports that collect information from Federal agencies and from either the public or State or local governments;

(viii) Notify GSA and responding agencies when an interagency report is no longer needed; and

(ix) Send requests for GSA approval and notifications regarding interagency reports to: General Services Administration, Authorizations Branch (KMAS), 18th & F Streets, NW, Washington, DC 20405.

(2) This section does not apply to the following interagency reports: (However, interagency reports required by Federal agencies to respond to these reports are subject to this section.)

(i) Legislative branch reports.

(ii) Office of Management and Budget (OMB) and other Executive Office of the President reports.

(iii) Judicial branch reports required by court order or decree.

(iv) Reporting requirements for security classified information. However, interagency reporting requirements for non-sensitive or unclassified sensitive information are not exempt, even if such information is later given a security classification by the requesting agency.

PART 201-10 [RESERVED]

PART 201-11--REVIEW AND EVALUATION

Sec.

201-11.000 Scope of part.

201-11.001 General.

201-11.002 Federal Information Resources Management Review

Program.

201-11.003 Information Resources Procurement and Management

Review Program.

Authority: 40 U.S.C. 486(c) and 751(f).

§ 201-11.000 Scope of part.

This part discusses the two programs that the General Services Administration (GSA) administers regarding GSA-conducted and agency-conducted evaluation programs to help agencies ensure that the collection, maintenance, use, and dissemination of information and records are consistent with applicable laws and regulations.

§ 201-11.001 General.

(a) GSA's responsibilities for the review and evaluation of agencies' information and records management activities stem from the Paperwork Reduction Act of 1980 and the National Archives and Records Administration Act of 1984. GSA carries out these responsibilities under the Federal Information Resources Management Review Program and the Information Resources Procurement and Management Review Program.

(b) The information and records management aspects of these programs are discussed in this part. However, part 201-22 more fully describes the objectives, policies, and procedures governing these programs.

§ 201-11.002 Federal Information Resources Management Review Program.

(a) GSA administers this program under a delegation from the Office of Management and Budget (OMB). GSA has delegated much of its review responsibilities under this program to each executive agency and serves as the focal agency for collecting, assessing, and reporting on review results to OMB.

(b) As part of these reviews, agencies shall review their information and records activities to ensure that the creation, maintenance, and use of the information and records that support agency programs are consistent with applicable laws and regulations. GSA has issued a series of IRM self inspection guides to help agencies review their information and records management programs.

§ 201-11.003 Information Resources Procurement and Management Review Program.

Under this program, GSA conducts reviews of major agency programs and related significant FIP resources acquisitions. As part of these reviews, GSA reviews agency programs for controlling the creation, maintenance, and use of information and records to--

(a) Determine agency compliance with regulations; and

(b) Evaluate the effectiveness of agency information and records management programs and practices.

PARTS 201-12--201-16 [RESERVED]

SUBCHAPTER C--MANAGEMENT AND USE OF FEDERAL INFORMATION PROCESSING	(FIP) RESOURCES

PART 201-17--PREDOMINANT CONSIDERATIONS

Sec.

201-17.000 Scope of part.

201-17.001 Predominant considerations.

Authority: 40 U.S.C. 486(c) and 751(f).

§ 201-17.000 Scope of part.

This part provides a brief overview of the predominant policies of subchapter C.

§ 201-17.001 Predominant considerations.

The policies prescribed in subchapter C are designed to promote success in the acquisition, management, and use of Federal information processing (FIP) resources by emphasizing the importance for agencies to--

(a) Develop and annually revise, in coordination with budget activities, a 5-year plan to meet the agency's information technology needs;

(b) Base requirements for FIP resources on agency mission, programs, and related information needs;

(c) Consider the potential for deploying projected technological advances of FIP resources to enhance future performance of programs and operations in support of the agency mission;

(d) Acquire FIP resources that result in the most advantageous alternative to the Government after consideration of--

(1) Sharing and reuse of existing FIP resources,

(2) Use of General Services Administration (GSA) services, and

(3) Acquisition of agency resources by contracting;

(e) Establish responsibility through a designated senior official (DSO) when contracting for FIP resources under a delegation of GSA's exclusive procurement authority;

(f) Assign an individual (such as a Trail Boss) responsible for coordinating programmatic, technical, and contracting functions when acquiring FIP resources;

(g) Achieve full and open competition to the maximum extent practicable;

(h) Acquire resources that comply with Federal standards;

(i) Provide for security of resources, protection of information about individuals, continuity of operations, and national security and emergency preparedness;

(j) Provide individuals with disabilities (employees and others who use the agency's electronic office equipment) equivalent access to electronic office equipment;

(k) Provide telecommunications access to hearing and speech impaired individuals;

(l) Review and evaluate existing resources and related management and acquisition activities on an ongoing basis; and

(m) Replace outdated resources that are no longer the most advantageous alternative for satisfying the agency's requirements.

PART 201-18--PLANNING AND BUDGETING

Sec.

201-18.000 Scope of part.

201-18.001 General.

201-18.002 Policies.

201-18.003 Procedure.

Authority: 40 U.S.C. 486(c) and 751(f).

§ 201-18.000 Scope of part.

This part prescribes policies and procedures regarding planning and budgeting for Federal information processing (FIP) resources.

§ 201-18.001 General.

(a) 44 U.S.C. 3506(c)(8) (the Paperwork Reduction Reauthorization Act of 1986) requires executive agencies to develop and annually revise a 5-year plan for meeting the agency's information technology needs.

(b) Office of Management and Budget (OMB) Circular No. A-130 requires executive agencies to establish multiyear strategic planning processes for acquiring and operating information technology that meet program and mission needs, reflect budget constraints, and form the basis for their budget requests.

(c) OMB Circular No. A-11 requires executive agencies to prepare and submit annual agency-wide "Major Information Technology Acquisition Plans."

(d) The Computer Security Act of 1987 (Public Law 100-235, 40 U.S.C. 759 Note) requires agencies to identify each FIP system that contains sensitive information and prepare a plan for the security and privacy of each such system.

(e) Section 508 of the Rehabilitation Act Amendments of 1986 (Public Law 99-506) requires the Federal Government to adopt guidelines for electronic equipment accessibility designed to ensure that individuals with disabilities may use electronic office equipment. This Act requires that agencies comply with such guidelines. FIRMR Bulletin C-8 provides guidance on planning for the FIP resources accommodation needs of individuals with disabilities.

(f) The General Services Administration (GSA) helps agencies with their IRM planning by issuing handbooks, bulletins, and other guidance documents. IRM planning services are available, on a cost-reimbursable basis, through GSA's Office of Technical Assistance.

(g) GSA reviews agency IRM plans and the planning process as part of the Information Resources Procurement and Management Review Program described in part 201-22. Agencies' IRM planning is a factor in delegating procurement authority for FIP resources.

§ 201-18.002 Policies.

(a) Agencies shall develop a 5-year plan for meeting the agency's information technology needs. This plan shall--

(1) Reflect current and future program and mission needs;

(2) Consider the potential for deploying projected technological advances of FIP resources to enhance future performance of programs and operations in support of the agency mission;

(3) Consider FIP resources needed to meet the national security and emergency preparedness needs of the agency;

(4) Reflect budget constraints;

(5) Form the basis for the agency's budget requests to OMB;

(6) Serve as the foundation for requirements analyses; and

(7) Be updated as needed, but at least annually.

(b) Agencies shall ensure that the IRM planning process includes the participation of each of the agency's program areas, as well as those organizations responsible for IRM (including records management), contracting, and budget preparation.

(c) Agencies shall adopt electronic equipment accessibility guidelines similar to those described in FIRMR Bulletins C-8 and C-10 in their planning process.

(d) Agencies shall ensure that acquisition of FIP resources is in accordance with the updated 5-year plan.

§ 201-18.003. Procedure.

Each agency shall send a copy of its annually revised 5-year plan, within 30 days after its preparation, to: General Services Administration, Authorizations and Management Reviews Division (KMA), 18th & F Streets, NW, Washington, DC 20405.

PART 201-19 [RESERVED]

PART 201-20--ACQUISITION

Sec.

201-20.000 Scope of part.

201-20.001 General.

Subpart 201-20.1--Requirements Analysis

201-20.100 Scope of subpart.

201-20.101 General.

201-20.102 Policy.

201-20.103 Procedures.

201-20.103-1 Information needs.

201-20.103-2 System life.

201-20.103-3 Description of requirements.

201-20.103-4 Compatibility-limited requirements.

201-20.103-5 Justification for specific make and model.

201-20.103-6 Security requirements.

201-20.103-7 Accessibility requirements for individuals with

disabilities.

201-20.103-8 Space and environmental requirements.

201-20.103-9 Workload and related requirements.

201-20.103-10 Records management requirements.

Subpart 201-20.2--Analysis of Alternatives

201-20.200 Scope of subpart.

201-20.201 General.

201-20.202 Policy.

201-20.203 Procedures.

201-20.203-1 Consideration of alternatives.

201-20.203-2 Cost for each alternative.

201-20.203-3 [Reserved]

201-20.203-4 Conversion.

201-20.203-5 Obsolescence.

Subpart 201-20.3--Implementation

201-20.300 Scope of subpart.

201-20.301 General.

201-20.302 Implementation plan.

201-20.303 Standards.

201-20.304 Capability and performance validation.

201-20.305 Delegation of GSA's exclusive procurement

authority.

201-20.305-1 Regulatory delegations.

201-20.305-2 Specific agency delegations.

201-20.305-3 Specific acquisition delegations.

201-20.306 Delegation of GSA's multiyear contracting

authority for telecommunications resources.

Authority: 40 U.S.C. 486(c) and 751(f).

§ 201-20.000 Scope of part.

This part prescribes policies and procedures for acquisition of Federal information processing (FIP) resources by agencies.

§ 201-20.001 General.

(a) Acquisition, as used in this part--

(1) Consists of a series of steps beginning with the requirements analysis and ending with the implementation of the most advantageous alternative to satisfy the requirement; and

(2) Includes obtaining FIP resources both from sources external to the agency and through in-house sources or development.

(b) Acquisition by contracting is addressed in part 201-39.

(c) Technical assistance in support of acquisitions is available, on a cost reimbursable basis, through GSA's Office of Technical Assistance.

(d) Guidance on conducting a requirements analysis and an analysis of alternatives is contained in the GSA Acquisition Guide series.

Subpart 201-20.1--Requirements Analysis

§ 201-20.100 Scope of subpart.

This subpart prescribes policies and procedures for determining requirements for FIP resources.

§ 201-20.101 General.

The requirements analysis is used to determine and document requirements for FIP resources. It provides the basis on which the alternatives for meeting the requirements can be analyzed.

§ 201-20.102 Policy.

Agencies shall establish and document requirements for FIP resources by conducting a requirements analysis commensurate with the size and complexity of the need.

§ 201-20.103 Procedures.

The requirements analysis shall include, at a minimum, consideration of the following factors:

§ 201-20.103-1 Information needs.

Agencies shall determine their information needs by considering--

(a) Their need to provide information to and obtain information from the public and other agencies;

(b) Available sources of information;

(c) Information format, media, quantity, integrity, security, and timeliness requirements;

(d) Essential records and information required to support current and future program and mission needs;

(e) Agency records retention and disposition requirements and the need to assure archival acceptability of permanent or long-term records;

(f) The integration of electronic records with other agency records; and

(g) Existing or planned intra or interagency interoperability requirements.

§ 201-20.103-2 System life.

Agencies shall establish a system life as a part of the requirements analysis. If the acquiring activity can predict reuse of the FIP resource by another component within the agency after it no longer meets the acquiring activity's needs, the reuse period shall be included in the system life.

§ 201-20.103-3 Description of requirements.

Agencies shall--

(a) Base requirements on mission needs expressed in the form of opportunities for increased economy and efficiency, new or changed program requirements, or deficiencies in existing capabilities;

(b) Describe requirements in terms of functions to be performed and performance to be achieved, unless a more restrictive statement of requirements is necessary to satisfy the needs of the agency;

(c) Describe requirements in a manner that will attain full and open competition when contracting for FIP resources unless other than full and open competition is justified in accordance with subpart 201-39.6 and FAR part 6;

(d) Document in the requirements analysis the quantitative or qualitative requirements that must be met and why those requirements are necessary to meet the mission needs; and

(e) Consider aggregating requirements on organizational or functional bases and conducting a requirements analysis on the basis of the aggregated requirements.

§ 201-20.103-4 Compatibility-limited requirements.

(a) Agencies shall establish compatibility-limited requirements for FIP resources only to the extent necessary to satisfy the needs of the agency.

(b) Agencies shall justify compatibility-limited requirements for FIP resources on the basis of at least one of the following:

(1) The agency has technical or operational requirements for compatibility when adding resources to, or replacing a portion of, an installed base of resources, and the agency determines that replacing additional portions of the installed base to avoid compatibility-limited requirements is not advantageous to the Government; or

(2) The agency determines that the risk and impact of a conversion failure on agency critical mission needs would be so great that acquiring non-compatible resources is not a feasible alternative.

§ 201-20.103-5 Justification for specific make and model.

Technical and requirements personnel shall justify a requirement that can only be met by specific make and model resources in accordance with subpart 201-39.6.

§ 201-20.103-6 Security requirements.

Agencies shall--

(a) Identify security and privacy requirements in the requirements analysis;

(b) Identify security requirements necessary to protect classified and sensitive information by listing the potential threats and hazards and describing the measures needed to provide protection; and

(c) Identify physical and environmental security safeguards.

§ 201-20.103-7 Accessibility requirements for individuals with

disabilities.

(a) Agencies shall provide equivalent access to electronic office equipment for individuals with disabilities (employees and others who use the agency's electronic office equipment) to the extent both present and future needs for such access are determined by the agency.

(b) Agencies shall provide telecommunications access to hearing and speech-impaired individuals to the extent both present and future needs for such access are identified in the requirements analysis. Telecommunications access for hearing and speech impaired individuals shall include education and training on the services and features of the GSA relay service.

(1) Agencies shall publish access numbers for TDD and TDD-related devices in telephone directories and provide such agency numbers to GSA for inclusion in the Federal TDD Directory.

(2) Agencies shall display in their buildings or offices the standard logo specified by GSA for indicating the presence of TDD or TDD-related equipment.

(c) Agencies shall consider the guidance contained in FIRMR Bulletins C-8 and C-10 on the subject of accessibility requirements for individuals with disabilities.

§ 201-20.103-8 Space and environmental requirements.

Agencies shall consider space and environmental factors when conducting the requirements analysis.

§ 201-20.103-9 Workload and related requirements.

As a minimum, agencies shall document in the requirements analysis the following factors, as applicable:

(a) Projected processing, storage, data entry, communications, and support services workload requirements over the system life and how best to address workload uncertainties.

(b) Expandability requirements.

(c) A performance evaluation of currently installed FIP resources.

(d) Contingency requirements for FIP resources whose loss or failure would prevent the agency from performing its mission, or have an adverse effect on the nation.

(e) Other requirements that must be met or constraints that must be considered.

§ 201-20.103-10 Records management requirements.

Agencies shall include records management factors in the requirements analysis.

Subpart 201-20.2--Analysis of Alternatives

§ 201-20.200 Scope of subpart.

This subpart prescribes policies and procedures for identifying and analyzing feasible alternatives that satisfy requirements for FIP resources.

§ 201-20.201 General.

(a) The statement of requirements resulting from the requirements analysis is the basis on which the analysis of alternatives is conducted. The purpose of the analysis of alternatives is to compare and evaluate various alternatives for meeting the requirements and to determine which alternative is the most advantageous alternative to the Government.

(b) The FIRMR bulletin series provides guidance on GSA programs for meeting agencies' requirements and potential sources of FIP resources sharing.

§ 201-20.202 Policy.

Using the results of the requirements analysis as the basis, agencies shall conduct an analysis of alternatives, commensurate with the size and complexity of the requirement, to identify the most advantageous alternative to the Government.

§ 201-20.203 Procedures.

The General Services Administration (GSA) has established various programs to satisfy agencies' requirements for FIP resources. Part 201-24 describes these programs and the extent to which their use or consideration is mandatory.

§ 201-20.203-1 Consideration of alternatives.

(a) Agencies shall--

(1) Conduct market research to determine the availability of technology to meet their requirements and to assist in identifying feasible alternatives;

(2) Use GSA's mandatory-for-use programs described in subpart 201-24.1 when their requirements can be met by these programs, unless they have requested and received an exception to the use of these programs from GSA;

(3) Use GSA's mandatory-for-consideration programs described in subpart 201-24.2 when their requirements can be met by these programs and using them is the most advantageous alternative to the Government;

(4) Consider using FIP resources available for reuse within the agency and from other agencies to satisfy their requirements;

(5) Consider using existing FIP resources on a shared basis to satisfy their requirements; and

(6) Consider acquiring FIP resources by contracting.

(b) Agencies should also consider using GSA nonmandatory programs to meet their requirements.

§ 201-20.203-2 Cost for each alternative.

(a) In the analysis of alternatives, agencies shall calculate the total estimated cost, using the present value of money, for each feasible alternative unless the anticipated cost of the acquisition is $50,000 or less. The total estimated cost for each alternative shall include system life cost for that alternative and any other costs, that can be identified with the alternative, incurred either before or after the system life period.

(b) When the anticipated cost of the acquisition is $50,000 or less, the total estimated cost may be limited to an analysis demonstrating that the benefits of the acquisition will outweigh the costs.

(c) Agencies shall follow guidance in OMB Circular No. A-94, "Discount Rates to be Used in Evaluating Time-Distributed Costs and Benefits," when calculating the cost of each alternative.

§ 201-20.203-3 [Reserved]

§ 201-20.203-4 Conversion.

(a) When evaluating alternatives, it is important for the Government to consider its investment in FIP resources that may have to be converted, replaced, or disposed of, as a result of the alternative selected. Therefore, as part of the analysis of alternatives, agencies shall consider the costs, risk, and magnitude of conversion from installed FIP resources to augmentation or replacement resources.

(b) To achieve the above, agencies shall perform a conversion study, commensurate with the size and complexity of the requirement, for all acquisitions of FIP resources, except for--

(1) Initial acquisitions where no FIP resources exist;

(2) Acquisitions of FIP equipment peripherals only; or

(3) The exercise of a purchase option under a leasing agreement.

(c) In determining conversion costs, agencies shall include any cost of conversion that can be stated in dollars, as well as other expenses directly related to the conversion. However, the costs associated with the following shall not be included:

(1) Conversion of existing FIP software and data bases that would be redesigned regardless of whether or not augmentation or replacement FIP resources are acquired.

(2) Purging duplicate or obsolete FIP software, data bases, and files.

(3) Development of documentation for existing FIP application software.

(4) Improvements in management and operating procedures.

(d) In performing a conversion study, agencies shall consider the guidance contained in FIRMR Bulletin C-14 on this subject.

§ 201-20.203-5 Obsolescence.

As part of the analysis of alternatives, agencies shall determine strategies for maintaining up-to-date FIP resources and avoiding outdated FIP resources over the system life.

Subpart 201-20.3--Implementation

§ 201-20.300 Scope of subpart.

This subpart prescribes the policies and procedures for implementing the most advantageous alternative selected as a result of the analysis of alternatives.

§ 201-20.301 General.

Implementation includes the activities in the acquisition phase, following the analysis of alternatives and selection of the most advantageous alternative, that are necessary to prepare the selected alternative for operation.

§ 201-20.302 Implementation plan.

(a) Policy. Agencies shall develop an implementation plan, commensurate with the size and complexity of the selected alternative, for implementing FIP resources.

(b) Procedures. (1) The agency shall designate an individual to be responsible for executing each implementation plan.

(2) The plan shall describe tasks, responsibilities, resources, and schedules needed to ensure successful implementation.

§ 201-20.303 Standards.

(a) Scope. This section prescribes policies and procedures for the use of Federal Information Processing Standards (FIPS), Federal Telecommunications Standards (FED-STDS), interim standards, and agency-unique standards.

(b) General. (1) GSA publishes a handbook titled "Federal ADP and Telecommunications Standards Index" that lists Federal standards. The index contains information about applicability for each standard and terminology for including standards in solicitations. Copies can be purchased from: U.S. Government Printing Office, Superintendent of Documents, Washington, DC 20402. FIRMR Bulletin C-3 contains additional information about the index.

(2) Types of Federal standards--

(i) Federal Information Processing Standards (FIPS).

(A) FIPS are automatic data processing standards developed and issued by the National Institute of Standards and Technology (NIST) after approval by the Secretary of Commerce, as part of the Federal Information Processing Standards Publications (FIPS PUBS) series.

(B) Public Law 99-500 Title VIII, the "Paperwork Reduction Reauthorization Act of 1986," modified the definition of automatic data processing equipment (ADPE) to include most telecommunications equipment and services. Public Law 100-235, the "Computer Security Act of 1987," expressly provided the Secretary of Commerce authority for promulgating NIST developed Federal computer system standards, which were defined to encompass all ADPE standards. All such ADPE standards are called FIPS.

(ii) Federal Telecommunications Standards (FED-STDS).

(A) FED-STDS are official Federal Government publications relating to standards developed by the National Communications System under delegation from GSA. FED-STDS include those categories in the Federal Supply Class (FSC) of "Telecommunications" of the Federal Standards Program not redefined as ADPE by Public Law 99-500.

(B) FED-STDS relating to ADPE that were in existence when Public Law 99-500 was enacted are covered by the modified definition of ADPE in Public Law 99-500 and therefore fall under the authority of NIST. These standards were redesignated by NIST as FIPS.

(3) Categories of Federal standards. (i) Hardware standards (FIPS).

(ii) Software standards (FIPS).

(iii) Application standards (FIPS).

(iv) Data standards (FIPS).

(v) Operations standards (FIPS).

(vi) Telecommunications standards (i.e., FED-STDS) including those FSC telecommunications items not redefined as ADPE by Public Law 99-500. These standards are developed by the National Communication System and managed by GSA.

(vii) Computer-related telecommunications standards including those FSC telecommunications items redefined as ADPE by Public Law 99-500. These standards are issued by NIST as FIPS.

(c) Policies. (1) Technical and requirements personnel shall--

(i) Review each standard to determine its applicability to each requirement; and

(ii) Work with contracting officials to ensure that all applicable Federal standards are specified in any resulting solicitation.

(2) Agencies are encouraged to apply interim Federal standards when acquiring and using FIP resources. Agencies shall develop appropriate terminology for use in solicitations that is consistent with the intended use of the interim standard.

(3) When Federal standards do not exist for FIP resources being acquired, agencies should consider the use of voluntary standards, both domestic and international.

(4) In cases where no Federal, National, or International Standards exist, agencies shall consider the development and use of agency-unique standards, provided such use is not in violation of the full and open competition requirements of Public Law 98-369, Title VII, the "Competition in Contracting Act." The use of agency-unique standards shall be coordinated with NIST.

(5) The agency head may allow the use of alternate standards for the acquisition and use of computer security items. Such standards must be more stringent than the applicable Federal standards and contain, at a minimum, the functional provisions of the applicable Federal standard.

(d) Procedures. (1) Waivers. The Secretary of Commerce has delegated to the heads of executive departments and agencies, the authority to waive FIPS that are compulsory for agency use in the acquisition and management of FIP resources. Such waivers by agency heads shall be in accordance with the conditions and notification procedures specified by the Secretary of Commerce. If an individual FIPS is waived, a deviation from the FIRMR is not required.

(2) Exceptions. GSA may grant exceptions to the mandatory use of a FED-STD upon submission of adequate documentation from the requesting agency. If GSA grants an exception to the use of an individual FED-STD, a deviation from the FIRMR is not required. Requests for exceptions should be addressed to: General Services Administration, Policy and Regulations Division, (KMP), 18th & F Streets, NW, Washington, DC 20405.

§ 201-20.304 Capability and performance validation.

(a) Policy. When acquiring FIP resources, agencies shall use the capability and performance validation techniques that the agency determines are necessary to ensure that requirements are satisfied.

(b) Procedures. (1) When a benchmark is used as part of performance validation, agencies shall ensure that the FIP software selected for the benchmark is representative of actual requirements and requires the minimum amount of reprogramming or conversion.

(2) In determining the capability and performance validation techniques to be used, agencies should consider the guidance contained in FIRMR bulletins. (For complex acquisitions agencies should also consider the guidance in GSA handbooks.) The provisions of FIRMR bulletins and GSA handbooks are not mandatory for use by agencies.

§ 201-20.305 Delegation of GSA's exclusive procurement

authority.

(a) General. (1) GSA either authorizes agencies to contract for FIP resources under a delegation of GSA's exclusive procurement authority (DPA) or contracts for these resources on behalf of agencies. GSA authorizes agencies to contract for FIP resources by the following methods for granting a DPA:

(i) Regulatory delegations as provided by this section.

(ii) A specific agency delegation.

(iii) A specific acquisition delegation.

(2) The DPAs discussed in this section are given to the agency's DSO, when GSA determines that such officials are sufficiently independent of program responsibility and have sufficient experience, resources, and ability to fairly and effectively carry out procurements under GSA's authority as provided by 40 U.S.C. 759(b)(3).

(3) The agency's DSO may redelegate GSA's exclusive authorities for FIP resources to qualified officials.

(4) Such redelegation shall not relieve the agency's DSO of the responsibility for conduct of and accountability for acquisitions of FIP resources made under a DPA from GSA.

(b) Policies. (1) Agencies shall procure FIP resources under GSA's exclusive procurement authority.

(2) Agencies shall not fragment requirements for FIP resources in order to circumvent established delegations of procurement authority thresholds.

(3) Agencies shall consider severing requirements for FIP resources from requirements for other resources and contracting for FIP resources under a delegation when--

(i) The requirement for FIP resources can be clearly identified and explicitly stated in a solicitation;

(ii) The technical and operational needs can be satisfied by severing requirements for FIP resources from requirements for other resources;

(iii) The items can be acquired by the Government and delivered to the contractor as required by the production schedule;

(iv) Adequate price competition can be achieved on the FIP resources portion of the requirements;

(v) The expected cost reduction will exceed the added costs of the additional acquisition by contracting;

(vi) Severing will not affect the contractor's ability and responsibility to perform as required by the contract; and

(vii) The estimated dollar value of FIP resources explicitly required by the agency in the solicitation exceeds the thresholds for regulatory delegations specified in § 201-20.305-1.

(4) GSA retains the right to revoke or suspend any delegation when GSA determines that circumstances warrant such action.

§ 201-20.305-1 Regulatory delegations.

The following regulatory delegations are hereby granted to agencies:

(a) Agencies may contract for the following FIP resources without prior approval of GSA:

(1) FIP equipment, software, services, and support services when the dollar value of any individual type resource including all optional quantities and periods over the life of the contract, does not exceed $2,500,000 ($250,000 for a specific make and model specification or for requirements available from only one responsible source) and either paragraph (a)(1)(i), (a)(1)(ii), or (a)(1)(iii) following applies:

(i) The acquisition does not include telecommunications requirements within the scope of FTS2000 services or GSA's Consolidated Local Telecommunications Services Program; or requirements for telecommunications facilities or services at a location where the contract would result in more than one agency acquiring a telecommunications switching function at that location.

(ii) The agency has an exception to the use of FTS2000 services or GSA's Consolidated Local Telecommunications Services Program.

(iii) The acquisition includes telecommunications requirements within the scope of FTS2000 services or GSA's Consolidated Local Telecommunications Services Program, and the telecommunications facilities or services are acquired through the use of FTS2000 or

GSA's Consolidated Local Telecommunications Services Program.

(2) FIP related supplies regardless of cost.

(3) Financial management systems software and services and support related to the implementation of such software through the use of the GSA Financial Management Systems Software (FMSS) mandatory multiple awards schedule (MAS) contracts program.

(b) When FIP equipment, software, services, and support services (or any combination thereof) are combined and acquired under a single contract action, a specific acquisition delegation shall be required when the dollar value of either the equipment, software, services, or support services exceeds the applicable dollar threshold in section 201-20.305-1(a)(1).

(c) Agencies may acquire telecommunications services through the use of FTS2000 or GSA's Consolidated Local Telecommunications Services Program without obtaining a DPA from GSA.

§ 201-20.305-2 Specific agency delegations.

The Commissioner, Information Resources Management Service, GSA, or a designee may authorize a DPA for FIP resources for individual agencies or their components that modifies the conditions of regulatory delegations. A specific agency DPA is based on the results of an Information Resources Procurement and Management Review conducted by GSA and on the agency's ability to acquire, manage, and use FIP resources in accordance with FIRMR policies and procedures.

§ 201-20.305-3 Specific acquisition delegations.

Agencies shall submit an agency procurement request (APR) to GSA and receive a specific acquisition DPA if the acquisition is not covered by a regulatory or specific agency DPA. Procedures for requesting a DPA for a specific acquisition are provided in FIRMR Bulletin C-5. A description of the Trail Boss program and procedures for requesting a specific acquisition DPA under the Trail Boss Program are provided in FIRMR Bulletin C-7. Participation in the Trail Boss Program is optional. However, a Trail Boss request shall be submitted in accordance with FIRMR Bulletin C-7.

§ 201-20.306 Delegation of GSA's multiyear contracting authority

for telecommunications resources.

Executive agencies are authorized to enter into multiyear contracts for telecommunications resources subject to the following conditions:

(a) The agency shall have a delegation of GSA exclusive procurement authority for FIP resources.

(b) The contract life including options, shall not exceed 10 years.

(c) Agencies shall comply with OMB budget and accounting procedures relating to appropriated funds.

PART 201-21--OPERATIONS

Sec.

201-21.000 Scope of part.

Subpart 201-21.1--[Reserved]

Subpart 201-21.2--Inventories

201-21.200 Scope of subpart.

201-21.201 General.

201-21.202 Policy.

201-21.203 Procedures.

Subpart 201-21.3--Security and Privacy

201-21.300 Scope of subpart.

201-21.301 General.

201-21.302 Policy.

201-21.303 Procedures.

Subpart 201-21.4--Resource Sharing

201-21.400 Scope of subpart.

201-21.401 General.

201-21.402 Policy.

201-21.403 Procedures.

Subpart 201-21.5--Conversion

201-21.500 Scope of subpart.

201-21.501 General.

201-21.502 Policy.

Subpart 201-21.6--Use Of Government Telephone Systems

201-21.600 Scope of subpart.

201-21.601 Authorized use of long distance telephone services.

201-21.602 Collection for unauthorized use.

201-21.603 Listening-in to or recording telephone

conversations.

201-21.604 Toll-free telephone service.

Authority: 40 U.S.C. 486(c) and 751(f).

§ 20l-21.000 Scope of part.

This part prescribes policies and procedures for operating Federal information processing (FIP) resources.

Subpart 201-21.1--[Reserved]

Subpart 201-21.2--Inventories

§ 201-21.200 Scope of subpart.

This subpart contains policies and procedures for maintaining inventories of FIP resources, including requirements for agencies to submit inventory reports to the General Services Administration (GSA).

§ 201-21.201 General.

(a) GSA facilitates the Governmentwide management of FIP resources by requiring agencies to submit periodic and special inventory reports of certain FIP resources. The periodic report is a submission to GSA's Automatic Data Processing Equipment/Data System (ADPE/DS). Procedures for making reports and submissions are contained in the "GSA ADPE/DS Reporting Procedures and Users Manual."

(b) The manual specifies the items that shall be reported, the frequency and format of the report, and other reporting procedures. Copies are available from: General Services Administration, Federal Equipment Data Center (WKHE), 440 North Fairfax Drive, Arlington, VA 22203.

(c) From time to time, GSA also requires agencies to submit special inventory reports of items not covered by the ADPE/DS periodic report.

§ 201-21.202 Policy.

Agencies shall maintain inventories of their FIP resources to the extent necessary to--

(a) Ensure adequate and appropriate FIP resources to support the agency mission;

(b) Identify FIP resources that are outdated or no longer needed;

(c) Serve as the basis for the 5-year plan for meeting the agency's information technology needs and to help determine requirements for replacement of FIP resources;

(d) Ensure that the agency is paying for only those resources that it is using, and cancels leases for underutilized resources;

(e) Ensure accountability for Government property; and

(f) Meet GSA requests for periodic or special inventory reports.

§ 201-21.203 Procedures.

(a) Each agency shall submit a periodic inventory report of certain of its FIP resources to GSA in accordance with procedures in the GSA ADPE/DS manual. ADPE/DS is assigned report control number 0312-GSA-QU.

(b) Each agency shall periodically survey its FIP resources (excluding FIP supplies). The agency shall survey annually those FIP resources for which the agency is paying a recurring charge, such as customer premises equipment and software licenses. The agency may conduct such surveys by using sampling techniques, but shall conduct a complete survey at least once every 3 years and in any year in which sampling shows significant discrepancies.

(c) Each agency shall comply with GSA requests for special inventory reports.

Subpart 201-21.3--Security and Privacy

§ 201-21.300 Scope of subpart.

This subpart prescribes policies and procedures regarding security of FIP resources, including privacy safeguards for those FIP resources that process information about individuals.

§ 201-21.301 General.

(a) The Office of Management and Budget (OMB), the Office of Personnel Management (OPM), the Department of Commerce (DOC), and GSA are responsible for issuing Governmentwide policies, procedures, standards, and guidance regarding the privacy of individuals and the security of systems and services that process sensitive information. Appendix III to OMB Circular No. A-130 explains the specific responsibilities of these central management agencies and describes the minimum controls and requirements agencies shall follow when implementing and operating a security program.

(b) The Computer Security Act of 1987 (Public Law 100-235) requires agencies to identify each FIP system that contains sensitive information and to prepare a plan for the security and privacy of these systems. The Act also requires mandatory periodic training for all persons involved in the management, use, and operation of FIP systems that contain sensitive information.

§ 201-21.302 Policy.

Each agency shall ensure that--

(a) A proper level of security is maintained for all FIP resources, including those maintained or provided by contractors, or State or local governments;

(b) FIP resources are operated and maintained to safeguard the confidentiality, integrity, and availability of information, including prevention of loss from natural hazards, fire, and accidents; and

(c) FIP resources are operated and maintained in a manner that protects the personal privacy of individuals.

§ 201-21.303 Procedures.

Agencies shall--

(a) Continually review operations to ensure security and privacy safeguards are implemented, operated, and maintained as intended, and that these safeguards continue to be effective;

(b) Continually monitor FIP systems that support Privacy Act "systems of records" or sensitive information to ensure protection is not compromised;

(c) Modify operations to counter changes in threats and hazards; and

(d) Consider the security and privacy guidance contained in FIRMR Bulletin C-22, OMB Circular No. A-130 Appendix III, regulations of OPM, and publications issued by NIST.

Subpart 201-21.4--Resource Sharing

§ 201-21.400 Scope of subpart.

This subpart describes policies and procedures for sharing of FIP resources.

§ 201-21.401 General.

(a) FIRMR bulletins describe agency FIP facilities and services available for sharing.

(b) The sharing of software is managed under the Federal Software Exchange Program. FIRMR Bulletin C-12 provides guidance on this program.

(c) Appendix II of OMB Circular No. A-130, Management of Federal Information Resources, establishes Governmentwide procedures for cost accounting and recovery for shared resources.

§ 201-21.402 Policy.

Agencies shall determine the extent to which they will make their excess capacity of FIP resources available to other agencies on a shared basis.

§ 201-21.403 Procedures.

(a) FIP Services. (1) Agencies shall contact GSA if they wish to include their excess capacity of FIP resources available for sharing in those FIRMR bulletins describing sharing opportunities.

(2) Each FIP resources facility shall report the total dollar amount charged to users (except those whom the facility has a primary responsibility to support) for the sharing of its resources during the preceding fiscal year if the total dollar amount charged to users exceeds $100,000 during the fiscal year.

(i) Agencies may elect to submit reports on a summarized basis at any organizational level desired.

(ii) Agencies shall submit annual reports, no later than November 30, on GSA Form 2068A to: General Services Administration, Authorizations Branch (KMAS), 18th & F Streets, NW, Washington, DC 20405. Interagency reports control number 1106-GSA-AN has been assigned to this reporting requirement.

(b) FIP software. Agencies shall review their general purpose FIP software to identify software that may be of use to other agencies, and make such software available to the Federal Software Exchange Center (FSEC) in accordance with procedures specified in FIRMR Bulletin C-12.

Subpart 201-21.5--Conversion

§ 201-21.500 Scope of subpart.

This subpart addresses operating considerations that facilitate conversion of FIP resources.

§ 201-21.501 General.

(a) Management of an agency's software inventory and planning for future conversions will reduce the risk and cost of conversion, enhance competition, and improve the efficiency of operations.

(b) FIRMR Bulletin C-14 provides guidance on conversion and conversion studies.

§ 201-21.502 Policy.

Agencies shall operate and maintain FIP resources in a manner that will--

(a) Reduce the risk and minimize the cost of conversion of FIP systems,

(b) Foster competition when contracting for replacement or augmentation of FIP resources,

(c) Ensure portability to facilities designated to meet the agency's contingency operating needs, and

(d) Enhance opportunities for sharing.

Subpart 201-21.6--Use of Government Telephone Systems

§ 201-21.600 Scope of subpart.

This subpart discusses authorized use of telephone systems and facilities provided, paid for, or reimbursed by the Federal Government.

§ 201-21.601 Authorized use of long distance telephone services.

(a) Scope. This section describes policies and procedures for the use of Government-provided and commercial long distance telephone service paid for by the Government.

(b) General. (1) Agencies should be familiar with the Office of Management and Budget (OMB) "Guidance on the Privacy Act Implications of Call Detail Programs to Manage Employees' Use of the Government's Telecommunications Systems" (52 FR 12990, April 20, 1987).

(2) Commercial long distance telephone bills must be certified in accordance with 31 U.S.C. 1348.

(3) FIRMR Bulletin C-13 provides guidance on the management and control of long distance telephone costs.

(c) Policy. (1) Telephone calls placed over Government-provided and commercial long distance systems that will be paid for or reimbursed by the Government, shall be used to conduct official business only.

(2) To the maximum extent practicable, Federal employees shall place calls on Government-provided long distance telephone systems and services instead of using commercial toll services.

(3) In accordance with 5 CFR 735.205, the following practices are prohibited and a willful violation may result in criminal, civil, or administrative action, including suspension or dismissal:

(i) Use of any Government system or service, or any other telephone service, where the Government pays the cost of the long distance call, for other than official business, except emergency calls and calls the agency determines are necessary in the interest of the Government.

(ii) Making an unauthorized long distance telephone call with the intent to later reimburse the Government.

(iii) Listening-in to or recording telephone conversations except as specified in § 201-21.603.

(iv) Unauthorized use of telephone call detail data.

(d) Procedures. Official business calls may include emergency calls and other calls the agency determines are necessary in the interest of the Government. FIRMR Bulletin C-13 provides examples of calls that may be considered necessary in the interest of the Government.

(1) Telephone calls may properly be authorized when they--

(i) Do not adversely affect the performance of official duties by the employee or the employee's organization;

(ii) Are of reasonable duration and frequency; and

(iii) Could not reasonably have been made at another time; or

(iv) Are provided for in a collective bargaining agreement that is consistent with these regulations.

(2) Personal long distance calls that must be made during working hours may be made over the commercial long distance network if consistent with the criteria in paragraph (d)(1) of this section and are--

(i) Charged to the employee's home phone number or other non-Government number (third-number call);

(ii) Made to an 800 toll-free number;

(iii) Charged to the called party if a non-Government number (collect call); or

(iv) Charged to a personal telephone credit card.

(3) Agencies shall issue directives on using telephone facilities and services. Agencies' contractor-operated facilities shall be covered by these directives. The directives may provide further definition of calls necessary in the interest of the Government and shall include procedures for collection and reimbursement for unauthorized calls.

§ 201-21.602 Collection for unauthorized use.

(a) Agencies shall collect for any unauthorized calls if it is cost-effective to do so. Reimbursing the Government for unauthorized calls does not exempt an employee from appropriate administrative, civil, or criminal action.

(b) Agency collections shall include--

(1) The value of the call, computed on the basis of commercial long distance rates rounded to the nearest dollar; and

(2) An additional amount rounded to the nearest dollar to cover the administrative costs of determining that the call was unauthorized and processing the collection.

§ 201-21.603 Listening-in to or recording telephone

conversations.

(a) Scope. This section describes the limited circumstances under which agencies are authorized to listen-in to or record telephone conversations.

(b) General. This section applies only to consensual listening-in or recording that takes place when at least one party to a telephone conversation knows it is happening or has given prior consent. It does not apply to listening-in or recording done without the knowledge of any of the parties to the conversation. Such activity is governed by the Omnibus Crime Control and Safe Streets Act of 1968, as amended (18 U.S.C. 2510 et seq.), the Foreign Intelligence Surveillance Act of 1978 (50 U.S.C. 1801 et seq.), United States Intelligence Activities, Executive Order 12333, or any successor order.

(c) Policy. Agencies shall not listen-in to or record conversations on any GSA-provided telephone system, any telephone system acquired under a delegation of GSA procurement authority, or any telecommunications system approved in accordance with the Federal Property and Administrative Services Act of 1949, as amended, except under the following conditions:

(1) Law enforcement-national security. When performed for law enforcement, foreign intelligence, counterintelligence, or communications security purposes in accordance with procedures established by the agency head. These procedures shall be in conformance with applicable laws, regulations, and Executive orders governing such activities. Communications security monitoring shall be conducted following notice to a user of any system covered by this regulation pursuant to procedures approved by the Attorney General. Line identification equipment may be installed on telecommunications systems to assist Federal law enforcement officials in investigating threatening telephone calls, bomb threats, and other criminal activities. No invasion of privacy is involved, and such equipment does not violate the Privacy Act of 1974 or any Federal or State wiretap laws.

(2) Public safety. When performed by a Federal employee for public safety purposes and when documented by a written determination by the agency head or a designee citing the public safety needs. The determination shall identify the segment of the public needing protection and cite examples of the possible harm from which the public requires protection.

(3) Employee with a disability. When performed by a Federal employee with a disability, and when the head of the agency or a designee determines that the use of a listening-in or recording device is required for full performance of the duties of the employee's position description. The equipment shall be for the exclusive use of the employee with a disability. Conversations recorded or relayed by operators of telecommunications devices for the deaf (TDD) relay systems shall be held in confidence.

(4) Public service monitoring. When performed by an agency official to determine the quality of service, but only after an analysis of alternatives and a written determination by the agency head or a designee that telephone conversation monitoring is required to perform the agency mission.

(5) All-party consent. When performed by any Federal employee with the consent of all parties for each specific instance. This includes telephone conferences, secretarial recording, and other acceptable administrative practices. Strict supervisory controls shall be maintained to eliminate any possible abuse of this privilege.

(d) Procedures. (1) Agencies that plan to listen-in to or record telephone conversations under § 201-21.603(c)(2),(3), or (4) shall notify GSA in writing at least 30 days before the operational date. The agency shall include in the notification current copies of agency documentation, determinations, policies, and procedures supporting the application, and the name and telephone number of the agency contact. The agency shall forward the notification to: General Services Administration, Regulations Branch (KMPR), 18th & F Streets, NW, Washington, DC 20405.

(2) A determination as used in this section means a written justification signed by the agency head or the agency head's designee, that specifies the operational need for listening-in to or recording telephone conversations, indicates the specific system and location where monitoring is to be performed, lists the number of telephones or recorders involved, and establishes operating times and an expiration date for the monitoring.

(3) Agencies shall review, at least every 2 years, the need for each determination authorizing listening-in or recording. Agency documentation to continue or terminate the program shall be forwarded to: General Services Administration, Regulations Branch (KMPR), 18th & F Streets, NW, Washington, DC 20405.

(4) Each agency that conducts listening-in or recording associated with public service monitoring shall establish controls and issue written policies and procedures that provide for--

(i) The agency head or designee to name in writing those agency officials authorized to listen-in to or record telephone conversations;

(ii) Continuous positive action to inform the public of monitoring;

(iii) No recording or identification of public callers;

(iv) Keeping the number of monitored calls to the minimum necessary to obtain a statistically valid sample;

(v) Conspicuous labeling of telephone instruments subject to monitoring;

(vi) No use of the information obtained by monitoring against the public party; and

(vii) Calling-party consent for calls that are recorded.

(5) The recordings and records pertaini+ng to listening-in to or recording of any conversations covered by this regulation shall be used, safeguarded, and destroyed in accordance with the agency records management program.

(6) GSA will periodically review agency listening-in activities conducted under the public service monitoring exception to ensure compliance with the intent of this section.

(e) Use of recording devices. When recording as permitted by § 201-21.603(c)(2) and (3) of this section, agencies shall follow Federal Communications Commission rules on obtaining consent for recording telephone conversations on the nation's public networks (47 CFR 64.501). Proof of consent is the responsibility of the recording party. Agencies that authorize employees to record telephone conversations may obtain consent by--

(1) Prior mutual consent (oral or written) of all parties to the conversation;

(2) An oral notification recorded at the beginning, as a part of the call, by the recording party; or

(3) The automatic superimposing of a distinct signal (e.g., beep tone) at regular intervals during the conversation.

(f) Emergency calls. Agencies need not apply the beep tone or obtain all-party consent before recording calls made to telephone numbers publicized for emergencies or outgoing calls made in immediate response to such incoming calls.

§ 201-21.604 Toll-free telephone service.

(a) Each agency shall promptly forward a copy of each agency order for toll-free telephone service to: General Services Administration, Authorizations Branch (KMAS), 18th & F Streets, NW, Washington, DC 20405.

(b) Each submission shall include--

(1) A description of the requirement;

(2) The program to be supported;

(3) The type of service ordered (INWATS, FX, dial 800, etc.);

(4) The origination and termination points for the service ordered;

(5) The expected number of calls by day, week, or month;

(6) The estimated monthly cost and expected service commencement date; and

(7) The title and date of the regulatory document, if the service has been directed by a statute, Executive order, or other regulation; or the certification of compliance with 31 U.S.C. 1348, unless otherwise authorized by statute.

PART 201-22--REVIEW AND EVALUATION

Sec.

201-22.000 Scope of part.

Subpart 201-22.1--Federal Information Resources Management (IRM)	Review Program

201-22.100 Scope of subpart.

201-22.101 General.

201-22.102 Policies.

201-22.103 Procedures.

Subpart 201-22.2--Information Resources Procurement and Management	Review (IRPMR) Program

201-22.200 Scope of subpart.

201-22.201 General.

201-22.202 Policies.

201-22.203 Procedures.

Subpart 201-22.3--Obsolescence Review

201-22.300 Scope of subpart.

201-22.301 General.

201-22.302 Policy.

201-22.303 Procedures.

Authority: 40 U.S.C. 486(c) and 751(f).

§ 201-22.000 Scope of part.

This part prescribes policies and procedures for General Services Administration (GSA) or agency-conducted evaluation programs to help agencies ensure that the acquisition, management, and use of Federal information processing (FIP) resources are consistent with applicable laws and regulations.

Subpart 201-22.1--Federal Information Resources Management (IRM)	Review Program

§ 201-22.100 Scope of subpart.

This subpart prescribes policies and procedures for the Federal Information Resources Management (IRM) Review Program as it relates to the management and use of information and to the acquisition, management, and use of FIP resources.

§ 201-22.101 General.

(a) The Paperwork Reduction Act, as amended (44 U.S.C. 3501 et seq.) requires the Administrator of GSA to assist the Director of the Office of Management and Budget (OMB) in reviewing, at least once every 3 years, the information management activities of each executive agency. GSA has delegated much of its IRM review responsibilities under the Paperwork Reduction Act to each agency and serves as the focal agency for collecting, assessing, and reporting on IRM review results to OMB. GSA has additional review and oversight responsibilities under the Federal Property and Administrative Services Act and the National Archives and Records Administration (NARA) Act.

(b) The main objectives of the Federal IRM Review Program are to determine if agencies are--

(1) Carrying out their information management activities efficiently and effectively;

(2) Complying with established IRM policies, procedures, standards, and guidelines; and

(3) Complying with the responsibilities assigned by the Paperwork Reduction Act.

(c) Additional information on the Federal IRM Review Program is contained in the following GSA-issued documents:

(1) Federal IRM Review Program - An Executive Guide.

(2) IRM Review Handbook.

(3) FIRMR Bulletin C-6.

§ 201-22.102 Policies.

Each agency shall designate an organization to be responsible for reviewing the agency's IRM activities. The agency's review organization shall--

(a) Have the authority to review programs, functions, and activities within the objectives and scope of IRM;

(b) Be responsive to established Governmentwide and agency-specific priorities; and

(c) Be responsible for meeting the reporting requirements of the Federal IRM Review Program.

§ 201-22.103 Procedures.

(a) Each agency shall establish an IRM review capability commensurate with the scope and complexity of the agency mission and program objectives.

(b) Each agency shall develop for its own use, an IRM review plan that addresses, at a minimum, review priorities, objectives, compliance with 44 U.S.C. 3506, and planned reviews for the coming year.

(c) Each agency shall submit a report titled "Annual Executive Summary," to GSA by November 1st of each year in accordance with procedures established in FIRMR Bulletin C-6. The report shall--

(1) Provide an overview and synopsis of the agency's previous year's IRM reviews;

(2) Evaluate how well the reviews met overall review objectives;

(3) Assess the benefits of the review effort to the agency;

(4) Demonstrate how the agency is complying with 44 U.S.C. 3506; and

(5) Describe planned review activities for the coming year.

(d) GSA may conduct separate reviews of agencies' IRM activities to complement and supplement agency efforts. Prior to a GSA-conducted review, the DSO will be informed of its scope and the manner in which it will be conducted.

Subpart 201-22.2--Information Resources Procurement and Management	Review (IRPMR) Program

§ 201-22.200 Scope of subpart.

This subpart prescribes policies and procedures for the Information Resources Procurement and Management Review (IRPMR) Program as it relates to the acquisition, management, and use of FIP resources.

§ 201-22.201 General.

(a) The IRPMR focuses on major agency programs and any related significant FIP resource acquisitions.

(b) GSA may use the results of an IRPMR to determine the level of procurement authority for FIP resources for an agency or its subagency components.

§ 201-22.202 Policies.

GSA will conduct periodic reviews of agency acquisitions of FIP resources to--

(a) Verify agency compliance with regulations and delegation of procurement authority (DPA) conditions or limitations;

(b) Assess GSA policies and procedures given to agencies; and

(c) Assess the agency's planning and control mechanisms regarding the use of the delegated authority to accomplish economical and efficient acquisition, management, and use of FIP resources.

§ 201-22.203 Procedures.

(a) Agency action. (1) An agency shall submit comments to GSA on the factual content of a draft IRPMR evaluation report within 30 calendar days of receiving the report from GSA.

(2) Not later than 90 calendar days after the date GSA sends the final report to the agency, the agency shall submit an action plan to: General Services Administration, Office of Federal IRM (KA), 18th & F Streets, NW, Washington, DC 20405.

(3) The action plan shall include the following items:

(i) Specific actions the agency plans to take on each evaluation report recommendation. If an agency does not plan to implement a recommendation, the agency shall document the reasons for not acting.

(ii) The proposed month and year for completing each planned action.

(4) The agency shall submit a progress report every 6 months to the address shown in paragraph (a)(2) of this section, until the action plan is implemented. Interagency report control number 0153-GSA-AR has been assigned to this report.

(b) GSA action. GSA will--

(1) Analyze the adequacy of the action plan;

(2) Provide comments to the agency on the plan within 60 calendar days after its transmittal;

(3) Notify the agency when progress reports are no longer required;

(4) Take appropriate action when findings show the agency failed to comply with regulations or the conditions of a DPA; and

(5) Provide the broadest possible delegation of GSA's exclusive procurement authority for FIP resources to the agency, based on the agency's ability to carry out acquisitions in accordance with the policies and procedures in the FIRMR.

Subpart 201-22.3--Obsolescence Review

§ 201-22.300 Scope of subpart.

This subpart prescribes policies for reviewing installed FIP resources for obsolescence.

§ 201-22.301 General.

An obsolescence review is an analysis to determine whether system life cost savings are obtainable by acquiring newer technology resources relative to continued operation of existing outdated resources.

§ 201-22.302 Policy.

Agencies shall replace existing outdated FIP resources that are no longer the most advantageous alternative for meeting their requirements.

§ 201-22.303 Procedures.

(a) Agencies shall evaluate their existing outdated FIP resources to determine whether the cost of operating them is greater than the cost of acquiring and operating technologically newer resources.

(b) When the cost of operating existing outdated resources is greater than the cost of acquiring and operating technologically newer resources, agencies shall replace the existing outdated resources.

PART 201-23--DISPOSITION

Sec.

201-23.000 Scope of part.

201-23.001 General.

201-23.002 Policies.

201-23.003 Procedures.

Authority: 40 U.S.C. 486(c) and 751(f).

§ 201-23.000 Scope of part.

(a) This part prescribes policies and procedures to be followed by agencies for disposing of Government-owned Federal information processing (FIP) equipment that is no longer needed for the purpose for which it was acquired.

(b) This part notifies agencies that exchange/sale transactions of Government-owned FIP equipment are to be conducted in accordance with 41 CFR part 101-46.

(c) This part describes the circumstances under which the policies and procedures for disposing of FIP equipment apply to Government-owned FIP equipment used by grantees and contractors.

(d) This part prescribes the policy for screening of FIP software that is no longer needed for the purpose for which it was acquired.

§ 201-23.001 General.

(a) Government-owned FIP equipment that is no longer needed for the purpose for which it was acquired is either--

(1) Reassigned within the agency;

(2) Declared excess to the agency's needs and made available for interagency screening and transfer to another agency under the GSA Excess FIP Equipment Program;

(3) Exchanged or sold as part of a transaction to acquire replacement FIP equipment;

(4) Declared excess and transferred to another agency outside of the GSA Excess FIP Equipment Program; or

(5) Declared surplus and made available for donation.

(b) Detailed procedures for using the GSA Excess FIP Equipment Program are contained in FIRMR Bulletin C-2.

(c) FIP software that is no longer needed for the purpose for which it was acquired is either--

(1) Reassigned within the agency consistent with the limitations of any applicable license; or

(2) Otherwise disposed of consistent with the limitations of any applicable license. (GSA does not require interagency screening of FIP software.)

§ 201-23.002 Policies.

Agencies shall--

(a) Use FIP equipment or FIP software that is available for reassignment within the agency or by transfer from another agency when such use is the most advantageous alternative to satisfy the agency's requirements.

(b) Make available for reassignment within the agency FIP equipment that is not outdated and that is no longer needed for the purpose for which it was acquired.

(c) Make available for interagency screening and transfer to another agency, excess FIP equipment that is not outdated and has an original acquisition cost (OAC) per component of $1 million or more. Interagency transfer of FIP equipment that is not outdated with an OAC per component of less than $1 million, is permitted if the holding agency learns of a potential user outside of the screening process.

(d) Make available for surplus donation or subsequent sale, excess FIP equipment not exchanged, sold, reassigned or transferred.

(e) Consistent with the limitations of any applicable license--

(1) Make available for reassignment within the agency FIP software that is no longer needed for the purpose for which it was acquired;

(2) Make available for interagency transfer, excess FIP software not exchanged or sold, if the holding agency learns of a potential user outside of the screening process;

(3) For excess FIP software not reassigned, transferred, exchanged, or sold, either:

(i) Return it to the licensor, or

(ii) Destroy it after a duly authorized agency official determines in writing that destruction is the most cost-effective disposal approach.

§ 201-23.003 Procedures.

(a) Each agency head shall designate an agency point of contact for managing the disposition of FIP equipment and software. Each agency shall submit the name, address, and phone number of this individual to: General Services Administration, Authorizations Branch (KMAS), 18th & F Streets, NW, Washington, DC 20405.

(b) Agencies shall--

(1) Establish internal procedures for the reassignment of FIP equipment or software; and

(2) Obtain approval from the agency DSO before reassigning outdated FIP equipment.

(c) Agencies shall report to GSA for interagency screening and transfer to another agency, excess FIP equipment that is not outdated and has an OAC per component of $1 million or more.Agencies may explain any special circumstances and request that GSA offer FIP equipment with an OAC per component less than $1 million through the GSA Excess FIP Equipment Program. Agency reports for the GSA Excess FIP Equipment Program shall be sent to: General Services Administration, Authorizations Branch (KMAS), 18th & F Streets, NW, Washington, DC 20405.

(d) Regardless of dollar amount, agencies may conduct exchange/sale transactions of FIP equipment not transferred to another agency, or FIP software, without further GSA/IRMS approval under the FIRMR. (Exchange/sale transactions for FIP equipment may be initiated in parallel with interagency screening, but screening by GSA of exchange/sale transactions with an OAC per component of $1 million or more shall be completed prior to concluding an exchange/sale transaction.) When an agency determines that FIP equipment will be replaced by exchanging or selling it, the agency shall follow the contracting policies and procedures in part 201-39 and the Federal Acquisition Regulation (FAR) and the policies and procedures on exchange/sale contained in 41 CFR part 101-46. FIP software transactions must be consistent with the limitations of any applicable license.

(e) Agencies shall make available for surplus donation or subsequent sale, in accordance with 41 CFR parts 101-44 and 101-45, excess FIP equipment not exchanged, sold, reassigned, or transferred.

(f) Agencies shall apply the policies and procedures of this part 201-23 to FIP equipment used by grantees and contractors when FIP equipment is--

(1) Acquired by the contractor or grantee under a contract or grant and the terms vest title in the Government or the Government is obligated or has the option to take over title;

(2) Furnished to the grantee or contractor by the Government (Transfer of excess FIP equipment to agency project grantees shall be conducted in accordance with 41 CFR 101-43.314.); or

(3) Operated by the grantee or contractor as part of a Government-owned or Government-controlled facility.

PART 201-24--GSA SERVICES AND ASSISTANCE

201-24.000 Scope of part.

201-24.001 General.

Subpart 201-24.1--GSA Mandatory-for-Use Programs

201-24.100 Scope of subpart.

201-24.101 The mandatory FTS2000 network.

201-24.101-1 General.

201-24.101-2 Policies.

201-24.101-3 Procedures.

201-24.102 Consolidated local telecommunications service.

201-24.103 [Reserved]

201-24.104 Purchase of Telephones and Services (POTS) program.

201-24.105 [Reserved]

201-24.106 National security and emergency preparedness

(NSEP).

201-24.107 Financial Management Systems Software (FMSS)

Multiple Awards Schedule (MAS) Contracts Program.

Subpart 201-24.2--GSA Mandatory-for-Consideration Programs

201-24.200 Scope of subpart.

201-24.201 Federal Software Exchange Program.

201-24.202 Excess FIP Equipment Program.

201-24.203 Telecommunications assistance programs and

services.

201-24.203-1 Federal Secure Telephone Service (FSTS).

201-24.203-2 Information systems security (INFOSEC).

Authority: 40 U.S.C. 486(c) and 751(f).

§ 201-24.000 Scope of part.

This part describes mandatory-for-use and mandatory-for-consideration services and assistance programs operated or managed by the General Services Administration (GSA) to meet agencies' needs. Section 201-24.101 implements the mandatory-for-use requirements of the FTS2000 contracts.

§ 201-24.001 General.

(a) In accordance with § 201-20.203-1(a)(2), agencies shall use GSA's mandatory-for-use programs when their requirements can be met by these programs, unless they have requested and received an exception to the use of these programs from GSA.

(b) In accordance with § 201-20.203-1(a)(3), agencies shall use GSA's mandatory-for-consideration programs when their requirements can be met by these programs and using them is the most advantageous alternative to the Government.

(c) The GSA programs and services discussed in this part are described more fully in FIRMR bulletins, handbooks, and other GSA publications. Appendix B to the FIRMR contains current FIRMR bulletins and appendix C lists bulletins, handbooks, and other guides.

(d) GSA, Federal Supply Service (FSS) manages a Federal Supply Schedules program that provides some resources that fall within the definition of FIP resources. When acquiring FIP resources from Federal Supply Schedules, agencies are responsible for determining FIRMR applicability in accordance with FIRMR § 201-1.002.

(e) GSA also provides nonmandatory services and assistance programs to help agencies meet their FIP resources requirements. These programs are discussed in FIRMR Bulletin C-9.

(f) GSA manages a nonmandatory schedule contracts program that provides a wide selection of FIP resources. Schedule 58 contains telecommunications resources and Schedule 70 contains ADP resources.

(g) GSA publishes an acquisition guide series that provides guidance to agencies on various subjects related to the acquisition of FIP resources.

Subpart 201-24.1--GSA Mandatory-for-Use Programs

§ 201-24.100 Scope of subpart.

This subpart describes GSA programs and contracts that are mandatory-for-use by agencies including policies and procedures regarding mandatory agency use of contracts known as FTS2000.

§ 201-24.101 The mandatory FTS2000 network.

§ 201-24.101-1 General.

(a) Federal agencies must use the FTS2000 network for procurements subject to Section 111 of the Federal Property and Administrative Services Act (40 U.S.C. 759).

(b) GSA will grant exceptions to the use of the FTS2000 network when--

(1) The agency's procurement requirements are unique and cannot be satisfied by the FTS2000 network; and

(2) The agency procurement would be cost-effective and would not adversely affect the cost-effectiveness of the FTS2000 network.

(c) The FTS2000 network will provide Federal agencies modern up-to-date intercity telecommunications services over the life of the program. GSA will enhance existing services and add features to the FTS2000 network to maintain technologically current services and to improve services to user agencies. GSA will make service improvements in accordance with agencies' needs, contract provisions, governing regulations and statutes.

(d) Specific information concerning FTS2000 services and procedures for obtaining FTS2000 network prices is provided in FIRMR Bulletin C-18.

(e) As referenced in the FIRMR the terms intercity and long distance have the same meaning.

§ 201-24.101-2 Policies.

(a) Federal agencies shall use the FTS2000 network to satisfy long distance telecommunications procurement requirements which are within the scope of FTS2000 network voice, data, and video services as such services become available unless:

(1) The agency requests and obtains from GSA an exception to the use of the FTS2000 network based on a GSA determination that--

(i) The agency's procurement requirements are unique and cannot be satisfied by the FTS2000 network, and

(ii) The agency procurement would be cost-effective and would not adversely affect the cost-effectiveness of the FTS2000 network;

(2) The agency requests and obtains from GSA an interim exception to the use of the FTS2000 network based on an established date for transition to the FTS2000 network; or

(3) An exception to the use of the FTS2000 network for the agency is otherwise provided by law.

(b) Unless any of the exceptions listed in paragraph (a) of this section apply to the procurement, and when overall procurement requirements include any agency long distance telecommunications requirements which are within the scope of FTS2000 services, Federal agencies shall require offerors in new awards subject to 40 U.S.C. 759 to satisfy those requirements by using the Government furnished services of the FTS2000 network as such services become available.

(c) For ease of determining and evaluating Government costs, Federal agencies also shall require offerors to unbundle FTS2000 services in their offers by separately describing and pricing the FTS2000 services that satisfy Government requirements. However, the agency solicitation may prescribe an expected solution for the use of FTS2000. Offerors would then be required to separately price the Government-furnished services of FTS2000 only if their offers show a different use of FTS2000 than the Government's expected solution.

(d) Notwithstanding paragraphs (a) and (b) of this section, agencies may continue to use intercity telecommunications services and facilities provided under contracts previously authorized and awarded under prior FIRMR provisions without obtaining an exception to the use of the FTS2000 network. However, agencies shall use available FTS2000 services that can satisfy their procurement requirements upon expiration of such contracts. Before exercising renewal options under existing contracts that will result in the provision of intercity telecommunications services after September 30, 1991, agencies shall obtain an interim exception to the use of the FTS2000 network. This interim exception will allow GSA and the agencies to plan an orderly transition to the FTS2000 network.

(e) In planning for transition to the FTS2000 network, agencies shall be responsible for determining customer premises equipment requirements to achieve efficient interfaces with the type of FTS2000 services needed. However, agencies shall avoid duplicating FTS2000 services. Agencies shall avoid incorporating inherently intercity features (i.e., features that can be provided only as part of an intercity network) of the FTS2000 network in agency networks. An exception to the use of the FTS2000 network is hereby provided to agencies with requirements for non-inherently intercity features to satisfy such features within a local network.

§ 201-24.101-3 Procedures.

(a) FIRMR Bulletin C-18 describes the scope and availability of FTS2000 services, including procedures for ordering services. GSA will provide assistance in understanding and pricing the services available from the FTS2000 network and in developing plans for transition to the FTS2000 network. For assistance and information concerning the FTS2000 network, agencies should contact the General Services Administration, Information Resources Management Service, Office of Network Services (KN), Customer Services Branch. See FIRMR Bulletin C-18 for addresses and telephone numbers.

(b) FTS2000 services may be ordered without obtaining a specific delegation of procurement authority from GSA. Agencies seeking an exception to the use of the FTS2000 network are responsible for documenting their case. A complete agency request for an exception to the use of the FTS2000 network shall establish to the satisfaction of GSA that:

(1) The agency's procurement requirements are unique and cannot be satisfied by the FTS2000 network;

(2) The agency's procurement would be cost-effective in accordance with the provisions of Part 201-20; and

(3) The agency's procurement would not adversely affect the cost-effectiveness of the FTS2000 network. (The rebuttable presumption is that, if an agency procurement requirement is unique and the resultant procurement would be cost-effective, the agency procurement would not adversely affect the cost-effectiveness of the FTS2000 network.)

(c) An agency request for an interim exception to the use of the FTS2000 network shall be based on a GSA established date for transition of agency requirements to the FTS2000 network.

(d) Any agency exception request shall be sent to the General Services Administration, Information Resources Management Service, Authorizations Branch (KMAS), 18th & F Streets, NW, Washington, DC 20405. Decisions by GSA will be made on a case-by-case basis. GSA will respond to agencies within 20 working days.

(e) Agencies may conduct procurements for long distance telecommunications services and facilities without prior approval of GSA when:

(1) The agency's requirements are within the scope of an exception to the use of the FTS2000 network provided by GSA; and

(2) The total dollar value of the procurement, including the long distance telecommunications, is within the limits prescribed in § 201-20.305-1.

(f) An agency may appeal a GSA denial of a request for an exception to the Office of Management and Budget (OMB) under procedures in 40 U.S.C. 759(e).

§ 201-24.102 Consolidated local telecommunications service.

(a) General. Consolidated local telecommunications service is available in most buildings occupied by concentrations of Federal employees. This service includes the major serving switch or service, universal features and applications, and the wire and cable to the designated point of connection. FIRMR Bulletin C-15 describes consolidated local telecommunications service, how to order it, and how to obtain a current listing of service locations.

(b) Policy. Agencies shall use available consolidated local telecommunications service to meet their local telecommunications requirements.

(c) Exceptions. Agencies at a location where GSA provides consolidated local telecommunications service may request an exception to the mandatory use of such service for unique requirements.

(1) If an exception is granted, agencies may need to obtain a specific DPA in accordance with § 201-20.305.

(2) Agencies shall submit requests for exceptions to the use of consolidated local telecommunications service to: General Services Administration, Authorizations and Management Reviews Division (KMA), 18th & F Streets, NW, Washington, DC 20405.

(d) Procedures. FIRMR Bulletin C-15 describes procedures for using consolidated local telecommunications service. GSA charges to agencies for consolidated local telecommunications service will cover expenses for installation, changes in service, a common distributable charge, and termination.

§ 201-24.103 [Reserved]

§ 201-24.104 Purchase of Telephones and Services (POTS) program.

(a) POTS contracts provide for the purchase, installation, maintenance, repair, removal, and relocation of telephone equipment.

(b) POTS contracts are mandatory sources of supply at most locations where GSA provides consolidated local telecommunications service. These contracts are available for optional use at other locations.

(c) Subpart 201-39.8 provides contracting policies and procedures for using POTS contracts. FIRMR Bulletin C-21 contains guidance on using POTS contracts and on how to obtain an exception to their use.

§ 201-24.105 [Reserved]

§ 201-24.106 National security and emergency preparedness (NSEP).

(a) General. Executive Order 12472, April 3, 1984, requires that GSA ensure that the NSEP requirements of agencies are met. GSA incorporates NSEP safeguards and support features in networks and services it provides for agencies. GSA also provides emergency telecommunications for the special needs of agencies and helps agencies plan, obtain, and maintain continuity of telecommunications during wartime and non-wartime emergencies.

(b) Policy. Agencies shall use available GSA telecommunications systems and services to meet their NSEP requirements.

(c) Procedures. Before acquiring services or facilities to meet special NSEP requirements, agencies shall review GSA-provided services described in FIRMR Bulletin C-20. Agencies shall coordinate their special NSEP requirements with: General Services Administration, NSEP Division (KVN), 18th & F Streets, NW, Washington, DC 20405.

§ 201-24.107 Financial Management Systems Software (FMSS)

Multiple Awards Schedule (MAS) Contracts Program.

(a) The Office of Management and Budget (OMB) has established a Governmentwide FMSS program. To help agencies implement this program, GSA has established the mandatory FMSS MAS Contracts Program.

(b) The FMSS MAS contracts program is mandatory-for-use by executive agencies for the acquisition of commercial software for primary accounting systems and for the acquisition of services and support related to the implementation of such software.

(c) Subpart 201-39.8 provides policies and procedures for using the FMSS MAS contracts program.

Subpart 201-24.2--GSA Mandatory-for-Consideration Programs

§ 201-24.200 Scope of subpart.

This subpart describes GSA programs that are mandatory-for-consideration by agencies.

§ 201-24.201 Federal Software Exchange Program.

(a) General. (1) The Federal Software Exchange Program (FSEP) is administered by the National Technical Information Service of the Department of Commerce under an interagency agreement with GSA's Office of Technical Assistance. The program promotes the sharing of common-use software and related documentation.

(2) Part 201-21 requires agencies to report common-use software to the Federal Software Exchange Center (FSEC); FIRMR Bulletin C-12 contains additional information on the use of the FSEP.

(b) Policy. Before contracting for common-use software, agencies shall contact the FSEC or review the Federal Software Exchange Catalog to determine whether common-use software available from other agencies would be the most advantageous alternative for meeting the agency's requirements.

§ 201-24.202 Excess FIP Equipment Program.

(a) General. The GSA Excess FIP Equipment Program facilitates the reuse of excess FIP equipment components that are not outdated and that have an original acquisition cost (OAC) of $1 million or more. Part 201-23 and FIRMR Bulletin C-2 contain procedures for disposition and reuse of excess FIP equipment.

(b) Policy. Before contracting for FIP equipment, agencies shall review GSA's current Excess Equipment Availability Letter to determine whether the GSA Excess FIP Equipment Program has FIP equipment that would satisfy their requirements as the most advantageous alternative to the Government.

§ 201-24.203 Telecommunications assistance programs and services.

§ 201-24.203-1 Federal Secure Telephone Service (FSTS).

(a) General. FSTS is a worldwide secure voice service designed to protect sensitive and classified voice transmission.

(b) Policy. Agencies shall consider the use of FSTS to meet requirements for the transmission of sensitive or classified voice information.

(c) Procedures. Information, assistance, and guidance concerning the use of FSTS, including access key arrangements, are discussed in FIRMR Bulletin C-19.

§ 201-24.203-2 Information systems security (INFOSEC).

(a) General. GSA offers worldwide services in support of agencies' sensitive and classified information requirements. Services cover installation, maintenance, key distribution, design, engineering, and INFOSEC consulting. GSA also operates and maintains communications security (COMSEC) systems and services to meet the requirements of agencies.

(b) Policy. Agencies shall consider the use of GSA-provided INFOSEC services and programs and COMSEC support services to meet their requirements.

(c) Procedures. Procedures for obtaining security services are contained in FIRMR Bulletin C-19.

PARTS 201-25--201-38 [RESERVED]

SUBCHAPTER D--ACQUISITION OF FEDERAL INFORMATION PROCESSING (FIP)	RESOURCES BY CONTRACTING

PART 201-39--ACQUISITION OF FEDERAL INFORMATION PROCESSING (FIP)	RESOURCES BY CONTRACTING

Sec.

201-39.000 Scope of part.

201-39.001 General.

Subpart 201-39.1--Federal Information Resources Management	Regulation (FIRMR) System

201-39.100 Scope of subpart.

201-39.101 Purpose, authority, applicability, and issuance.

201-39.101-1 Purpose.

201-39.101-2 Authority.

201-39.101-3 Applicability.

201-39.101-4 [Reserved]

201-39.101-5 Arrangement of part.

201-39.101-6 Copies.

201-39.102 Relationship of acquisition regulations.

201-39.103 [Reserved]

201-39.104 Deviations.

201-39.104-1 Deviations from the FIRMR.

201-39.104-2 Deviations from the FAR.

201-39.105 [Reserved]

201-39.106 Contracting authority and responsibilities.

201-39.106-1 General.

201-39.106-2 Policy.

201-39.106-3 Procedures.

201-39.106-4 Contract clause.

Subpart 201-39.2--Definitions of Words and Terms

201-39.200 Scope of subpart.

201-39.201 Definitions.

Subparts 201-39.3 and 201-39.4--[Reserved]

Subpart 201-39.5--Publicizing Contract Actions

201-39.500 Scope of subpart.

201-39.501 Synopses of proposed contract actions.

201-39.501-1 Policies.

201-39.501-2 Exceptions.

201-39.501-3 Procedures.

Subpart 201-39.6--Competition Requirements

201-39.600 Scope of subpart.

201-39.601 Specific make and model specifications.

201-39.601-1 Policy.

201-39.601-2 Exception.

201-39.601-3 Authority.

201-39.602 Outdated FIP equipment.

201-39.602-1 Policy.

201-39.602-2 Exception.

Subpart 201-39.7--[Reserved]

Subpart 201-39.8--Required Sources of Supplies and Services

201-39.800 Scope of subpart.

201-39.801 Ordering FIP resources from Federal Supply

Schedules.

201-39.801-1 General.

201-39.801-2 Policy.

201-39.802 Purchase of telephones and services (POTS)

contracts.

201-39.802-1 General.

201-39.802-2 Policies.

201-39.802-3 Procedures.

201-39.803 GSA nonmandatory schedule contracts for FIP resources.

201-39.803-1 General.

201-39.803-2 Policy.

201-39.803-3 Procedures.

201-39.804 Financial Management Systems Software (FMSS)

Mandatory Multiple Award Schedule (MAS) Contracts

Program.

201-39.804-1 General.

201-39.804-2 Policy.

201-39.804-3 Exceptions.

201-39.804-4 Procedures.

Subpart 201-39.9--[Reserved]

Subpart 201-39.10--Specifications, Standards, and other Purchase	Descriptions

201-39.1000 Scope of subpart.

201-39.1001 Security and privacy specifications.

201-39.1001-1 Security specifications.

201-39.1001-2 Privacy specifications.

201-39.1001-3 Contract clause.

201-39.1002 Federal standards.

201-39.1002-1 General.

201-39.1002-2 Policy.

201-39.1002-3 Procedures.

201-39.1002-4 Solicitation provision.

201-39.1003 Specifications for outdated FIP equipment.

Subparts 201-39.11 and 201-39.12--[Reserved]

Subpart 201-39.13--Small Purchase and Other Simplified Purchase Procedures

201-39.1300 Scope of subpart.

201-39.1301 Policy.

Subpart 201-39.14--Sealed Bidding

201-39.1400 Scope of subpart.

201-39.1401 General.

201-39.1402 Price-related factors.

201-39.1402-1 Policies.

201-39.1402-2 Exception.

201-39.1403 Solicitation.

201-39.1404 Award.

Subpart 201-39.15--Contracting By Negotiation

201-39.1500 Scope of subpart.

201-39.1501 Evaluation factors.

201-39.1501-1 Policies.

201-39.1501-2 Exception.

201-39.1502 Solicitation.

201-39.1503 Award.

Subpart 201-39.16--[Reserved]

Subpart 201-39.17--Special Contracting Methods

201-39.1700 Scope of subpart.

201-39.1701 Options.

201-39.1701-1 General.

201-39.1701-2 Applicability.

201-39.1701-3 Policy.

201-39.1701-4 Contracts.

201-39.1701-5 Documentation.

201-39.1701-6 Evaluation.

201-39.1701-7 [Reserved]

201-39.1701-8 Solicitation provision and contract clauses.

Subparts 201-39.18 through 201-39.32--[Reserved]

Subpart 201-39.33--Protests, Disputes, and Appeals

201-39.3300 Scope of subpart.

201-39.3301 General.

201-39.3302 Applicability.

201-39.3303 Policy.

201-39.3304 Procedures.

201-39.3304-1 Protest notice.

201-39.3304-2 GSA participation.

Subparts 201-39.34 through 201-39.43--[Reserved]

Subpart 201-39.44--Subcontracting Policies and Procedures

201-39.4400 Scope of Subpart.

201-39.4401 Policy.

Subpart 201-39.45--Government Property

201-39.4500 Scope of subpart.

201-39.4501 Dedicated FIP equipment or software in FIP

services contracts.

201-39.4501-1 General.

201-39.4501-2 Policy.

Subpart 201-39.46--Quality Assurance

201-39.4600 Scope of subpart.

201-39.4601 Contract clause.

Subparts 201-39.47 through 201-39.51--[Reserved]

Subpart 39.52--Solicitation Provisions and Contract Clauses

201-39.5200 Scope of subpart.

201-39.5201 [Reserved]

201-39.5202 Texts of provisions and clauses.

201-39.5202-1 FIRMR Applicability.

201-39.5202-2 Availability of the "Federal ADP and

Telecommunications Standards Index."

201-39.5202-3 Procurement authority.

201-39.5202-4 Evaluation of Options - FIP Resources.

201-39.5202-5 Privacy or security safeguards.

201-39.5202-6 Warranty exclusion and limitation of damages.

Subpart 201-39.53--[Reserved]

Authority: 40 U.S.C. 486(c) and 751(f).

§ 201-39.000 Scope of part.

This part sets forth the unique rules that apply Government-wide to the acquisition of Federal information processing (FIP) resources by contracting.

§ 201-39.001 General.

(a) In addition to this part 201-39, contracting officers should review and be familiar with the policies and procedures contained in the complete FIRMR.

(b) To assist Federal agencies in preparing solicitations for FIP resources, the General Services Administration (GSA) makes available standard solicitations and other guidance. Federal agencies can obtain copies of these materials by contacting: General Services Administration, Regulations Branch (KMPR), 18th and F Streets, NW, Washington, DC 20405.

Subpart 201-39.1--Federal Information Resources Management Regulation (FIRMR) System

§ 201-39.100 Scope of subpart.

This subpart sets forth basic policies and general information pertaining to part 201-39 of the Federal Information Resources Management Regulation (FIRMR).

§ 201-39.101 Purpose, authority, applicability, and issuance.

§ 201-39.101-1 Purpose.

This part 201-39 sets forth FIRMR contracting policies and procedures in a single part organized for consistency with the Federal Acquisition Regulation (FAR). This part contains only those contracting policies and procedures that are unique to FIP resources.

§ 201-39.101-2 Authority.

This part 201-39 is prepared, issued, and maintained by the Administrator of General Services under the Federal Property and Administrative Services Act of 1949, as amended.

§ 201-39.101-3 Applicability.

(a) Policies. The FIRMR applies to--

(1) The acquisition, management, and use of FIP resources by Federal agencies.

(2) Any Federal agency solicitation or contract when either paragraph (a)(2)(i), (a)(2)(ii), or (a)(2)(iii) applies:

(i) The solicitation or contract requires the delivery of FIP resources for use by a Federal agency or users designated by the agency.

(ii) The solicitation or contract explicitly requires the use by the contractor of FIP resources that are not incidental to the performance of the contract. FIP resources acquired by a contractor are incidental to the performance of a contract when:

(A) None of the principal tasks of the contract depend directly on the use of the FIP resources; or

(B) The requirements of the contract do not have the effect of substantially restricting the contractor's discretion in the acquisition and management of FIP resources, whether the use of FIP resources is or is not specifically stated in the contract.

(iii) The solicitation or contract requires the performance of a service or the furnishing of a product that is performed or produced making significant use of FIP resources that are not incidental to the performance of the contract. Significant use of FIP resources means:

(A) The service or product of the contract could not reasonably be produced or performed without the use of FIP resources; and

(B) The dollar value of FIP resources expended by the contractor to perform the service or furnish the product is expected to exceed $500,000 or 20 percent of the estimated cost of the contract, whichever amount is lower.

(3) The creation, maintenance, and use of records by Federal agencies.

(b) Exceptions. (1) The FIRMR does not apply to the procurement of FIP resources--

(i) By the Central Intelligence Agency (CIA).

(ii) By the Department of Defense when the function, operation, or use of such resources--

(A) Involves intelligence activities, cryptologic activities related to national security, the command and control of military forces, or equipment that is an integral part of a weapon or weapons system; or

(B) Is critical to the direct fulfillment of military or intelligence missions, provided that this exclusion shall not include FIP resources used for routine administrative and business applications such as payroll, finance, logistics, and personnel management.

(2) The FIRMR does not apply to radar, sonar, radio, or television equipment, except that the FIRMR is used by GSA to implement Federal Telecommunications Standards for radio equipment.

(3) When both FIP and other resources are being acquired under the same solicitation or contract and the FIRMR applies to the solicitation or contract, the FIRMR applies only to the FIP resources.

(4) While the FIRMR may require an agency to include in Federal solicitations and contracts provisions and clauses that control the contractor's acquisition of FIP resources, the FIRMR does not apply to FIP resources acquired by a Federal contractor that are incidental to the performance of a contract.

(5) The FIRMR does not apply to the acquisition, management, and use of products containing embedded FIP equipment when:

(i) The embedded FIP equipment would need to be substantially modified to be used other than as an integral part of the product; or

(ii) The dollar value of the embedded FIP equipment is less than $500,000 or less than 20 percent of the value of the product, whichever amount is lower. Embedded FIP equipment is FIP equipment that is an integral part of the product, where the principal function of the product is not the "automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information."

(c) Contract clause. The contracting officer should consider inserting a clause in solicitations and contracts substantially the same as the clause at § 201-39.5202-1, FIRMR Applicability, when the agency determines that part 201-39 does not apply to an acquisition for FIP resources.

§ 201-39.101-4 [Reserved]

§ 201-39.101-5 Arrangement of part.

For consistency with the FAR, part 201-39 is divided into 53 subparts consisting of sections and subsections. In the same manner in which each FAR part deals with a separate aspect of acquisition, the corresponding subpart of part 201-39 deals with that aspect of acquisition as it relates to FIP resources. For example, since FAR part 6 deals with general competition requirements, FIRMR subpart 201-39.6 sets forth unique policies and procedures applicable to competition requirements for FIP resources. If there is no need to supplement a particular FAR part, the corresponding subpart of part 201-39 is reserved.

§ 201-39.101-6 Copies.

(a) Copies of the complete FIRMR in looseleaf or annual bound versions may be purchased from: Superintendent of Documents, Government Printing Office (GPO), Washington, DC 20402.

(b) Contracting officers should contact the GPO, their agency liaison officer, or GSA (KMPR) for ordering information.

§ 201-39.102 Relationship of acquisition regulations.

(a) This part 201-39 sets forth Governmentwide policies and procedures unique to the acquisition of FIP resources by contracting. It relies on the FAR for general policies and procedures to be used in acquiring these resources. The policies and procedures of this part 201-39 are in addition to, not in lieu of, the FAR policies and procedures, except when the FIRMR specifically requires its policies and procedures, and not those of the FAR, to be followed.

(b) Notwithstanding the fact that the FAR is for the use of executive agencies in the acquisition of supplies and services, Federal agencies not otherwise subject to the FAR shall use the FAR in conjunction with the FIRMR when acquiring FIP resources.

§ 201-39.103 [Reserved]

§ 201-39.104 Deviations.

§ 201-39.104-1 Deviations from the FIRMR.

(a) Policy. Unless precluded by law, executive order, or regulation, GSA may grant deviations, as defined in subpart 201-39.2, from part 201-39 when necessary to meet the specific needs and requirements of each agency. Class deviations (affecting more than one contract action) and individual deviations (affecting only one contract action) may be authorized by--

(1) The Commissioner, Information Resources Management Service, or

(2) The officials designated by the Commissioner for that purpose.

(b) Procedures. (1) The agency head (or a designee) shall prescribe procedures for processing deviation requests.

(2) Each request for deviation shall explain the nature of and the reasons for the deviation.

(3) Agencies shall forward requests for deviations to: General Services Administration, Policy and Regulations Division (KMP), 18th & F Streets, NW, Washington, DC 20405.

§ 201-39.104-2 Deviations from the FAR.

Deviations from the FAR shall be accomplished in accordance with FAR subpart 1.4.

§ 201-39.105 [Reserved]

§ 201-39.106 Contracting authority and responsibilities.

§ 201-39.106-1 General.

(a) Notwithstanding FAR 1.601, authority and responsibility to contract for FIP resources is vested in the Administrator of General Services unless an exception in 40 U.S.C. 759(a)(3) applies. The Administrator of General Services, or a designee, authorizes agencies to contract for FIP resources by granting a delegation of procurement authority (DPA) to the agency designated senior official (DSO) when GSA determines that the DSO is sufficiently independent of program responsibility and has sufficient experience, resources, and ability to fairly and effectively carry out procurements under GSA's authority. Such delegations are granted by one of the following methods:

(1) The regulatory delegation of GSA's exclusive procurement authority which allows Federal agencies to contract for certain types of FIP resources up to specified dollar amounts without obtaining a specific DPA;

(2) A specific agency delegation of GSA's exclusive procurement authority whereby the GSA Commissioner for Information Resources Management or a designee may authorize changes in the regulatory DPA for individual Federal agencies (or components thereof) on the basis of their ability to acquire, manage, and use FIP resources in accordance with FIRMR policies and procedures; or

(3) A specific acquisition delegation of GSA's exclusive procurement authority provided to the agency as a result of the submission of an agency procurement request (APR) to GSA when acquisitions are not covered by either the regulatory or a specific agency DPA.

(b) The agency's DSO may redelegate GSA's exclusive authorities for FIP resources to qualified officials. However, such redelegation does not relieve the DSO of the responsibilities under 44 U.S.C. 3506 for the conduct of and accountability for acquisitions of FIP resources made under a DPA from GSA.

(c) Only a contracting officer may enter into and sign a contract on behalf of the Government. A DPA from GSA does not make the DSO a contracting officer. Contracting officers are appointed under procedures established by agency heads under FAR subpart 1.6.

(d) Additional policies and procedures related to delegations of procurement authority are addressed in part 201-20.

§ 201-39.106-2 Policy.

Before contracting for FIP resources, the contracting officer shall ensure that the agency's DSO has redelegated GSA's procurement authority to the contracting officer.

§ 201-39.106-3 Procedures.

The contracting officer shall consider this § 201-39.106, agency directives, and written instructions to the contracting officer issued under FAR 1.602-1 to ensure that the contracting officer is authorized to make the award.

§ 201-39.106-4 Contract clause.

(a) All solicitations and contracts for FIP resources subject to the FIRMR shall contain a clause identifying whether the contracting action is being conducted under the regulatory DPA, a specific agency DPA, or a specific acquisition DPA.

(b) If the contracting action is being conducted under a specific agency or specific acquisition DPA, the contract clause shall also include the GSA case number of the specific DPA.

(c) Accordingly, the contracting officer shall--

(1) Insert a clause substantially the same as the clause at § 201-39.5202-3, Procurement Authority, in each solicitation and contract for FIP resources; and

(2) Promptly issue an amendment to the solicitation modifying this clause if any of the facts set forth in it change prior to contract award.

Subpart 201-39.2--Definitions of Words and Terms

§ 201-39.200 Scope of subpart.

This subpart defines words and terms used in part 201-39.

§ 201-39.201 Definitions.

Designated senior official (DSO) means--

(a) The senior official designated by executive agencies pursuant to the Paperwork Reduction Act to be responsible for carrying out the agency's IRM functions (see 44 U.S.C. 3506); or

(b) The senior IRM official designated by the agency head for Federal agencies not subject to the Paperwork Reduction Act to be responsible for acquisitions of FIP resources made pursuant to a DPA.

Deviation means any one or a combination of the following:

(a) The issuance or use of a policy, procedure, practice, solicitation provision, contract clause, or method pertaining to the acquisition, management or use of Federal information processing resources that is inconsistent with the FIRMR.

(b) The omission or modification of any policy, procedure, practice, solicitation provision or contract clause required by the FIRMR.

(c) The authorization of lesser or greater limitations on the delegation, use, or application of any policy, procedure, solicitation provision, or contract clause prescribed by the FIRMR, except that this does not preclude an agency from setting delegation thresholds at more restrictive levels than those established by the FIRMR.

Federal information processing (FIP) resources means automatic data processing equipment (ADPE) as defined in Public Law 99-500 (40 U.S.C. 759(a)(2)), and set out in paragraphs (a) and (b) of this definition.

(a) Any equipment or interconnected system or subsystems of equipment that is used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception, of data or information--

(1) by a Federal agency, or

(2) under a contract with a Federal agency which--

(i) requires the use of such equipment, or

(ii) requires the performance of a service or the furnishing of a product which is performed or produced making significant use of such equipment.

(b) Such term includes--

(1) computers;

(2) ancillary equipment;

(3) software, firmware, and similar procedures;

(4) services, including support services; and

(5) related resources as defined by regulations issued by the Administrator for General Services.

(c) The term, FIP resources, includes FIP equipment, software, services, support services, maintenance, related supplies, and systems. These terms are limited by paragraphs (a) and (b) of the definition of FIP resources and are defined as follows:

(d) FIP equipment means any equipment or interconnected system or subsystems of equipment used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information.

(e) FIP maintenance means those examination, testing, repair, or part replacement functions performed on FIP equipment or software.

(f) FIP related supplies means any consumable item designed specifically for use with FIP equipment, software, services, or support services.

(g) FIP services means any service, other than FIP support services, performed or furnished by using FIP equipment or software.

(h) FIP software means any software, including firmware, specifically designed to make use of and extend the capabilities of FIP equipment.

(i) FIP support services means any commercial nonpersonal services, including FIP maintenance, used in support of FIP equipment, software, or services.

(j) FIP system means any organized combination of FIP equipment, software, services, support services, or related supplies.

Lowest overall cost means the least expenditure of funds over the system life, price and other factors considered, including, but not necessarily limited to--

(a) Prices for the FIP resources;

(b) The present value adjustment, if used; and

(c) The identifiable and quantifiable costs--

(1) Directly related to the acquisition and use of the FIP resources;

(2) Of conducting the contract action; and

(3) Of other administrative efforts directly related to the acquisition process.

Most advantageous alternative means the alternative that provides the greatest value to the Government over the system life in terms of price or cost, quality, performance, and any other relevant factors.

Outdated FIP equipment means any FIP equipment over eight years old, based on the initial commercial installation date of that model of equipment, and that is no longer in current production.

Radar equipment means any radio detection device that provides information on range, azimuth, or elevation of objects.

Radio equipment means any equipment or interconnected system or subsystem of equipment (both transmission and reception) that is used to communicate over a distance by modulating and radiating electromagnetic waves in space without artificial guide. This does not include such items as microwave, satellite, or cellular telephone equipment.

Sonar equipment means an apparatus that detects the presence and location of a submerged object by means of sonic, subsonic, or supersonic waves reflected back to it from the object.

Specific make and model specification means a description of the Government's requirement for FIP resources that is so restrictive that only a particular manufacturer's products will satisfy the Government's needs, regardless of the number of suppliers that may be able to furnish that manufacturer's products.

System life means a projection of the time period that begins with the installation of the FIP resource and ends when the agency's need for that resource has terminated.

Television equipment means any equipment (both transmission and reception) used for the conversion of transient visual images into electrical signals that can be transmitted by radio or wire to distant receivers where the signals can be reconverted to the original visual images. This does not include such items as monitors for computers or computer terminals or video conferencing equipment.

Subparts 201-39.3 and 201-39.4--[Reserved]

Subpart 201-39.5--Publicizing Contract Actions

§ 201-39.500 Scope of subpart.

This subpart prescribes the unique policies and procedures for publicizing contract actions when acquiring FIP resources using the GSA nonmandatory schedule contracts.

§ 201-39.501 Synopses of proposed contract actions.

§ 201-39.501-1 Policies.

(a) The contracting officer shall publicize the intent to place an order against a GSA nonmandatory contract by following the procedures of § 201-39.501-3 and FAR subpart 5.2.

(b) The contracting officer shall not use the exception to synopsizing set forth at FAR 5.202(a)(11) when using GSA nonmandatory schedule contracts to acquire FIP resources.

§ 201-39.501-2 Exceptions.

(a) The contracting officer need not publicize the intent to place an order against a GSA nonmandatory contract when--

(1) The total value of the order is $50,000 or less; or

(2) The order is for FIP resources that were previously specifically synopsized on a system life basis in a Commerce Business Daily (CBD) notice of intent in accordance with § 201-39.501-3 and FAR subpart 5.2.

(b) The contracting officer is not required to publish a second notice of a proposed contract action in accordance with FAR 5.203(a) when--

(1) A solicitation is being issued in accordance with § 201-39.803-3(b)(2)(iii); and

(2) The requirement was the subject of a previous CBD synopsis of intent accomplished in accordance with the procedures set forth in § 201-39.501-3 and FAR subpart 5.2.

§ 201-39.501-3 Procedures.

The contracting officer shall use the following procedures when publicizing the intent to place an order against a GSA nonmandatory schedule contract:

(a) Before placing an order for FIP resources against a GSA nonmandatory schedule contract, the contracting officer shall furnish a synopsis to the CBD in accordance with FAR 5.207 and this § 201-39.501.

(b) Notwithstanding FAR 5.203(c), the synopsis shall be published in the CBD at least 15 calendar days before placing the order. In calculating the 15 calendar days for synopsizing, the first day shall be the actual date the synopsis appears in the CBD.

(c) Format Item 17 (DESCRIPTION) of the standard synopsis format in FAR 5.207 shall contain a description of the intended contract action to the extent necessary to obtain information to permit the analysis required by § 201-39.803. As a minimum, Format Item 17 shall contain the following information:

(1) An identification of the specific nonmandatory schedule contract intended to be used.

(2) A description of the resources to be ordered, including, as applicable--

(i) The make and model of any FIP equipment to be ordered or maintained;

(ii) The name, functional description, and operating environment of any FIP software to be ordered;

(iii) The quantities, dates required, and period of performance;

(iv) The system life; and

(v) The type of support to be ordered.

(3) A request for pricing data.

(4) The following statement:

"All responses from responsible sources will be fully considered. As a result of analyzing responses to this synopsis of intent, the contracting officer may determine that a solicitation will be issued. If a solicitation is issued, no additional synopsis will be published. Any such solicitation will be issued to the intended schedule vendor and all firms that respond to this synopsis of intent or otherwise request a copy of the solicitation."

Subpart 201-39.6--Competition Requirements

§ 201-39.600 Scope of subpart.

This subpart prescribes policies and procedures applicable to--

(a) The acquisition of FIP resources using specific make and model specifications; and

(b) The use of follow-on contracts to perpetuate outdated FIP equipment.

§ 201-39.601 Specific make and model specifications.

§ 201-39.601-1 Policy.

An acquisition that uses a specific make and model specification does not provide for full and open competition and must be justified and approved in accordance with FAR 6.303 and 6.304.

§ 201-39.601-2 Exception.

Subsection 201-39.601-1 does not apply when an order for FIP resources is placed against a GSA nonmandatory schedule contract and--

(a) The statement of work or requirements documentation prepared by the technical and requirements personnel describes the requirements with other than a specific make and model specification, notwithstanding the fact that when the synopsis appears in the Commerce Business Daily (CBD) and the order is placed, a specific make and model is cited; and

(b) The procedures of § 201-39.803 regarding use of GSA nonmandatory schedule contracts are followed.

§ 201-39.601-3 Authority.

When the FIP resources required to meet the needs of an agency can be satisfied only through the use of a specific make and model specification, the statutory authority to be cited in FAR 6.303-2(a)(4), in lieu of any statutory authority cited in accordance with FAR 6.302, is: 40 U.S.C. 759(g), as amended.

§ 201-39.602 Outdated FIP equipment.

§ 201-39.602-1 Policy.

The justification requirements of FAR 6.302-1(a)(2)(ii) shall not be used to perpetuate any contract for outdated FIP equipment or for FIP equipment to be used with FIP software that requires general redesign to satisfy mission needs.

§ 201-39.602-2 Exception.

An exception to § 201-39.602-1 may be invoked if the agency's DSO determines that such action will be in the Government's best interest.

Subpart 201-39.7--[Reserved]

Subpart 201-39.8--Required Sources of Supplies and Services

§ 201-39.800 Scope of subpart.

This subpart prescribes the policies and procedures applicable to the acquisition of FIP resources using GSA mandatory and nonmandatory sources of supply.

§ 201-39.801 Ordering FIP resources from Federal Supply

Schedules.

§ 201-39.801-1 General.

GSA directs and manages both the Federal Supply Schedules program and the GSA nonmandatory schedule contracts for FIP resources. While most FIP resources available under these programs are covered by the GSA nonmandatory schedule contracts for FIP resources, the Federal Supply Schedules also contain some resources that fall within the definition of FIP resources. Use of the Federal Supply Schedules program is covered by FAR 8.4 and use of the GSA nonmandatory schedule contracts for FIP resources is covered by this subpart 201-39.8.

§ 201-39.801-2 Policy.

The procedures of FAR 8.4 shall be followed when an order for FIP resources is placed against a GSA Federal Supply Schedule.

§ 201-39.802 Purchase of telephones and services (POTS)

contracts.

§ 201-39.802-1 General.

(a) GSA has established POTS contracts to provide telecommunications supplies and services, including purchase, installation, maintenance, repair, deinstallation, and relocation of both contractor-provided and Government-owned telephone equipment, at locations throughout the country.

(b) Use of the POTS contracts is mandatory for supplies and services within the scope of the POTS contract at some locations (buildings or building complexes) where GSA operates or manages the telecommunications system or service.

(c) Federal agencies may obtain information and assistance concerning the use of POTS contracts from: General Services Administration, Technical Contract Management Division (KVT), 18th and F Streets, NW, Washington, DC 20405.

§ 201-39.802-2 Policies.

(a) Federal agencies at locations where a POTS contract is mandatory shall use the POTS contract to acquire supplies and services that are within the scope of the contract.

(b) Federal agencies at locations where POTS contracts are not mandatory may use POTS contracts to satisfy requirements when--

(1) The requirements are within the scope of the POTS contract; and

(2) The contracting officer determines that placing an order under the POTS contract is the most advantageous alternative.

(c) Use of the POTS contracts is a competitive procedure when--

(1) It results in the most advantageous alternative to meet the needs of the Government; and

(2) The procedures of this section are followed.

§ 201-39.802-3 Procedures.

(a) The contracting officer shall determine whether mandatory use of the POTS contracts applies by contacting GSA at the address shown in § 201-39.802-1(c).

(b) The contracting officer's determination required by § 201-39.802-2(b) shall, as a minimum, be supported by an analysis of prices or an examination of the market. The GSA nonmandatory schedule contracts for FIP resources should be included in this analysis process.

(c) The requirements of subpart 201-39.5 and FAR part 5 do not apply when an order is issued under a POTS contract and the procedures of this section are followed.

§ 201-39.803 GSA nonmandatory schedule contracts for FIP

resources.

§ 201-39.803-1 General.

(a) GSA nonmandatory schedule contracts for FIP resources, managed by GSA's Information Resources Management Service, provide Federal agencies with a simplified process for obtaining these resources. GSA awards such contracts to many different vendors and each contract establishes terms, conditions, and prices for stated periods of time. These contracts are not part of the Federal Supply Service (FSS) Schedule program covered in FAR subpart 8.4 and they are not mandatory sources of supply.

(b) Agencies should use GSA nonmandatory schedule contracts for FIP resources when the contracting officer determines that placing an order under a GSA nonmandatory schedule contract would result in a lower overall cost than other contracting methods, such as issuing a solicitation, using small purchase procedures, using a nonmandatory agency contract, or using other nonmandatory GSA programs.

§ 201-39.803-2 Policy.

Use of GSA nonmandatory schedule contracts is a competitive procedure when--

(a) It results in the lowest overall cost alternative to meet the needs of the Government; and

(b) The procedures of this section are followed.

§ 201-39.803-3 Procedures.

(a) Prior to selecting a GSA nonmandatory schedule contract and placing an order or, if applicable, publishing a synopsis of intent to place an order, the agency shall--

(1) Justify any restrictive requirement (e.g., an "all or none" requirement or a requirement for "only new" equipment); and

(2) Consider the offerings of a reasonable number of nonmandatory schedule contractors.

(b) The contracting officer shall consider all responses received as a result of the CBD notice and then determine whether to order from a GSA nonmandatory schedule contract or issue a solicitation. Accordingly, the contracting officer shall take one of the following actions:

(1) When no responses are received, document the contract file with the results of the CBD synopsis and an analysis indicating that an order placed against the synopsized nonmandatory schedule contract provides the lowest overall cost alternative to meet the Government's needs.

(2) When a response to the CBD notice is received from either a responsible vendor that does not have a GSA nonmandatory schedule contract or a GSA nonmandatory schedule contractor (expressing an interest either on or off schedule) for items that may meet the user's requirement, the contracting officer shall take one of the following actions:

(i) Document the contract file with an analysis indicating that the respondent's items would not meet the requirement or that the synopsized GSA nonmandatory schedule contract items provides the lowest overall cost alternative to meet the Government's needs and place an order against the synopsized GSA nonmandatory schedule contract;

(ii) Document the contract file with an analysis indicating that a responding contractor's GSA nonmandatory schedule contract offering provides the lowest overall cost alternative to meet the Government's needs and place an order against that GSA nonmandatory schedule contract; or

(iii) Document the contract file with an analysis indicating that ordering from a GSA nonmandatory schedule contract may not result in the lowest overall cost alternative to meet the Government's needs. In this case, the contracting officer may elect to issue a solicitation. In such cases, the contracting officer shall take the following actions:

(A) Ensure that the solicitation contains terms and conditions substantially the same as those of the GSA solicitation for nonmandatory schedule contracts that resulted in the synopsized schedule contract; and

(B) Provide the solicitation to those potential offerors responding to the CBD synopsis of intent; the vendor whose GSA nonmandatory schedule contract was the subject of the synopsis; and any other potential offerors that specifically express an interest.

(c) If the contracting officer places an order in accordance with § 201-39.803-3(b)(2)(i) or (b)(2)(ii), the contracting officer shall promptly provide written notification of award to the synopsized schedule vendor and to all parties responding in writing to the CBD notice.

(d) Requirements or orders shall not be fragmented in order to circumvent the applicable MOL.

§ 201-39.804 Financial Management Systems Software (FMSS)

Mandatory Multiple Award Schedule (MAS) Contracts Program.

§ 201-39.804-1 General.

(a) The Office of Management and Budget (OMB) has established a Governmentwide financial management systems software program. To help agencies implement this program, GSA has established the mandatory FMSS MAS contracts program.

(b) Federal agencies may obtain information and assistance concerning the use of the FMSS MAS contracts program from: General Services Administration, ADP Systems Procurement Branch (KECP), FMSS Contracting Officer, 18th and F Streets, NW, Washington, DC 20405.

(c) OMB Circular No. A-127, "Financial Management Systems," provides further policy direction regarding the FMSS program.

§ 201-39.804-2 Policy.

Executive agencies shall use the FMSS MAS contracts program for the acquisition of commercial software for primary accounting systems and for the acquisition of services and support related to the implementation of such software.

§ 201-39.804-3 Exceptions.

(a) If an executive agency holds a licensing agreement for a software package that is available on the FMSS MAS contracts, and the package was obtained under a contract awarded before the award of the FMSS MAS contracts, the agency's use of the FMSS MAS contracts program is optional for the acquisition of services and support related to the implementation of that package until the previous non-MAS contract expires.

(b) Use of the FMSS MAS contracts program by Federal agencies that are not executive agencies is optional and is subject to the FMSS contractor accepting the order.

(c) An executive agency shall obtain a waiver from GSA if it determines that its requirements for financial management systems software cannot be satisfied through use of the FMSS MAS contracts program.

(1) The request for a waiver shall contain the following information:

(i) A description of the agency's requirements;

(ii) The reasons the FMSS MAS contracts program does not satisfy the requirements; and

(iii) A description of how the agency proposes to satisfy its needs for financial management system software.

(2) Agencies shall send waiver requests to GSA at the address in § 201-39.804-1(b).

(3) If a waiver is obtained from GSA, a deviation from the FIRMR is not required.

§ 201-39.804-4 Procedures.

(a) The contracting officer shall announce the agency's requirements in a letter of interest (LOI) to all contractors participating in the FMSS MAS contracts program.

(b) At the time of issuance, the contracting officer shall provide a copy of the LOI to GSA at the address in § 201-39.804-

1(b) and to OMB at the following address: Office of Management and Budget, Chief Financial Officer, 725 17th Street, NW, Room 10235, Washington, DC 20503.

(c) The LOI shall--

(1) Contain sufficient information to enable a competitive acquisition under the FMSS MAS contracts program;

(2) Include instructions to the FMSS MAS contractors for responding to the LOI; and

(3) Include evaluation and award factors.

(d) The agency shall conduct an analysis of the offerings of the FMSS MAS contractors and issue a delivery order to the contractor that provides the most advantageous alternative to the Government.

(e) The contracting officer may issue single or multiple delivery orders to satisfy the total requirement.

(f) The contracting officer shall provide a copy of each delivery order, or modification thereto, to OMB at the address shown in subparagraph (b) of this section and to GSA at the address in § 201-39.804-1(b).

Subpart 201-39.9--[Reserved]

Subpart 201-39.10--Specifications, Standards, and other Purchase	Descriptions

§ 201-39.1000 Scope of subpart.

This subpart prescribes policies and procedures for using specifications, standards, and other purchase descriptions in acquiring FIP resources.

§ 201-39.1001 Security and privacy specifications.

§ 201-39.1001-1 Security specifications.

Specifications for security of FIP resources shall include, as appropriate:

(a) Agency rules of conduct that a contractor shall be required to follow.

(b) A list of the anticipated threats and hazards that the contractor must guard against.

(c) A description of the safeguards that the contractor must specifically provide.

(d) The security standards applicable to the contract.

(e) A description of the test methods, procedures, criteria, and inspection system necessary to verify and monitor the operation of the safeguards during contract performance and to discover and counter any new threats or hazards.

(f) A description of the procedures for periodically assessing the security risks involved.

(g) A description of the personnel security requirements.

(h) Consistent with the guidelines for Federal computer security training issued by the National Institute of Standards and Technology (NIST) and regulations issued by the Office of Personnel Management (OPM), a description of the security training that the contractor is required to provide to its employees.

(i) Consistent with the guidelines issued by the Office of Management and Budget (OMB) in OMB Bulletin 88-16, a description of the plan the contractor must develop or follow to provide for the security and privacy of FIP resources the contractor is required to operate.

§ 201-39.1001-2 Privacy specifications.

(a) Applicability. This subsection is applicable to executive agencies that are subject to the Privacy Act of 1974 (5 U.S.C. 552a).

(b) Procedures. Specifications for the design, development, or operation of a system of records using commercial FIP services or support services shall include the following:

(1) Agency rules of conduct that the contractor and the contractor's employees shall be required to follow.

(2) A list of the anticipated threats and hazards that the contractor must guard against.

(3) A description of the safeguards that the contractor must specifically provide.

(4) Requirements for a program of Government inspection during performance of the contract that will ensure the continued efficacy and efficiency of safeguards and the discovery and countering of new threats and hazards.

§ 201-39.1001-3 Contract clause.

The contracting officer shall insert a clause substantially the same as the clause at § 201-39.5202-5, Privacy or Security Safeguards, in solicitations and contracts--

(a) Requiring security of FIP resources.

(b) For the design, development, or operation of a system of records using commercial FIP services or support services.

§ 201-39.1002 Federal standards.

§ 201-39.1002-1 General.

GSA publishes a handbook titled "Federal ADP and Telecommunications Standards Index" providing guidance to agencies on the use of Federal standards. The index also provides optional terminology that may be used to incorporate standards in solicitations and a "Standards Checklist" that can be included in the solicitation to incorporate applicable Federal standards. Copies of the index can be purchased from: U.S. Government Printing Office, Superintendent of Documents, Washington, DC 20402.

§ 201-39.1002-2 Policy.

The contracting officer shall include in solicitations terminology to incorporate each standard that is applicable to the FIP resources being acquired.

§ 201-39.1002-3 Procedures.

The contracting officer shall use one or a combination of the following methods to implement standards in solicitations:

(a) Include in the solicitation the full text of the terminology contained in the index for each applicable standard.

(b) Incorporate in the solicitation the applicable terminology by reference to the index.

(c) For each applicable standard, include the full text of the terminology as developed by the agency.

§ 201-39.1002-4 Solicitation provision.

If any of the terminology to incorporate standards in solicitations is incorporated by reference, the contracting officer shall insert in the solicitation the provision at § 201-39.5202-2, Availability of the "Federal ADP and Telecommunications Standards Index."

§ 201-39.1003 Specifications for outdated FIP equipment.

The contracting officer shall not include specifications for outdated FIP equipment in a solicitation unless--

(a) The agency's DSO determines that such action will be in the Government's best interest; or

(b) A determination has been made in accordance with § 201-39.602.

Subparts 201-39.11 and 201-39.12--[Reserved]

Subpart 201-39.13--Small Purchase and Other Simplified Purchase Procedures

§ 201-39.1300 Scope of subpart.

This subpart prescribes policies and procedures for acquiring from commercial sources FIP resources whose aggregate amount does not exceed the small purchase threshold of FAR part 13.

§ 201-39.1301 Policy.

When requirements for FIP resources are to be satisfied through the use of GSA sources of supply as set forth in subpart 201-39.8, the policies and procedures of FAR part 13 do not apply.

Subpart 201-39.14--Sealed Bidding

§ 201-39.1400 Scope of subpart.

This subpart prescribes policies and procedures governing contracting for FIP resources by sealed bidding.

§ 201-39.1401 General.

This subpart requires the contracting officer to select the bid that is most advantageous to the Government considering options, acquisition methods, present value discount factors, and other price-related factors. Therefore, contracting officers should consider the factors associated with each acquisition of FIP resources in order to select the method of contracting that will best accommodate this requirement.

§ 201-39.1402 Price-related factors.

§ 201-39.1402-1 Policies.

(a) In addition to the bid price for the basic and all optional quantities and contract periods and optional FIP resources; and the price-related factors set forth in FAR 14.201-8, sealed bid solicitations for FIP resources shall be structured to require consideration of the following factors, as applicable, in order to determine which bid is most advantageous to the Government.

(1) Support and in-house costs over the system life for installing, operating, and disposing, where quantifiable and when these costs may differ based on offers received.

(2) Any costs of conversion that can be stated in dollars, as well as other costs directly related to converting from installed to augmentation or replacement FIP resources. However, the costs associated with the following shall not be included:

(i) Conversion of existing software and data bases that are to be redesigned regardless of whether or not augmentation or replacement FIP resources are acquired.

(ii) Purging duplicate or obsolete software, data bases, and files.

(iii) Development of documentation for existing application software.

(iv) Improvements in management and operating procedures.

(b) When the timing of payments is expected to vary among the alternatives being considered, all prices and costs shall be adjusted to present value, and the results shall be applied in determining the bid most advantageous to the Government. Agencies should follow the guidance in OMB Circular A-104 regarding present value calculations.

§ 201-39.1402-2 Exception.

Agencies are permitted to award on the basis of the lowest offered purchase price when--

(a) The only acquisition method to be used is purchase;

(b) The purchase price of each item being acquired does not exceed $25,000; and

(c) The total purchase price of all the FIP resources to be included in the contract does not exceed $300,000.

§ 201-39.1403 Solicitation.

(a) The solicitation shall state the means of evaluating all acquisition methods included in the solicitation.

(b) If a present-value adjustment is to be used, the solicitation shall state the methodology and discount rate that will be applied in the evaluation process.

§ 201-39.1404 Award.

The contracting officer shall not award a contract providing for the delivery of outdated FIP equipment unless--

(a) The agency's DSO determines that such action will be in the Government's best interest; or

(b) A determination has been made in accordance with § 201-39.602 or § 201-39.1003.

Subpart 201-39.15--Contracting By Negotiation

§ 201-39.1500 Scope of subpart.

This subpart prescribes policies and procedures governing contracting for FIP resources by negotiation.

§ 201-39.1501 Evaluation factors.

§ 201-39.1501-1 Policies.

(a) In addition to the factors set forth in FAR 15.605, the contracting officer shall evaluate total cost, including the following factors:

(1) All prices for FIP resources including the basic and optional quantities, basic and optional contract periods, and optional FIP resources.

(2) Other support and in-house costs over the system life for installing, operating, and disposing, where quantifiable and when these costs may differ based on offers received.

(3) Any costs of conversion that can be stated in dollars, as well as other costs directly related to converting from installed to augmentation or replacement FIP resources. However, the costs associated with the following shall not be included:

(i) Conversion of existing software and data bases that are to be redesigned regardless of whether or not augmentation or replacement FIP resources are acquired.

(ii) Purging duplicate or obsolete software, data bases, and files.

(iii) Development of documentation for existing application software.

(iv) Improvements in management and operating procedures.

(b) When the timing of payments is expected to vary among the alternatives being considered, agencies shall adjust all prices and costs to present value and apply the results in source selection. Agencies should follow the guidance in OMB Circular A-104 regarding present value calculations.

§ 201-39.1501-2 Exception.

Agencies are permitted to award on the basis of the lowest offered purchase price when--

(a) The only acquisition method being solicited is purchase;

(b) The purchase price of each item being acquired does not exceed $25,000; and

(c) The total purchase price of all of the FIP resources to be included in the contract does not exceed $300,000.

§ 201-39.1502 Solicitation.

(a) The solicitation shall state the means of evaluating all acquisition methods included in the solicitation.

(b) If a present-value adjustment is to be used, the solicitation shall state the methodology and discount rate that will be applied in the evaluation process.

§ 201-39.1503 Award.

The contracting officer shall not award a contract providing for the delivery of outdated FIP equipment unless--

(a) The agency's DSO determines that such action will be in the Government's best interest; or

(b) A determination has been made in accordance with § 201-39.602 or § 201-39.1003.

Subpart 201-39.16--[Reserved]

Subpart 201-39.17--Special Contracting Methods

§ 201-39.1700 Scope of subpart.

This subpart prescribes policies and procedures for using options in acquiring FIP resources.

§ 201-39.1701 Options.

§ 201-39.1701-1 General.

The use of options may be appropriate in FIP resources acquisitions because--

(a) The FIRMR requires agencies to determine a system life for each FIP resource requirement and to evaluate costs over the system life;

(b) Funding is normally not available at the time of award for the entire system life; and

(c) Soliciting and evaluating optional quantities, optional contract periods, and optional FIP resources can be an effective method to achieve competition for the options and to prevent the possibility of a contractor "buying-in."

§ 201-39.1701-2 Applicability.

Except as set forth below, the policies and procedures of FAR subpart 17.2 shall apply to the acquisition of FIP resources, notwithstanding the language in FAR 17.200.

§ 201-39.1701-3 Policy.

Notwithstanding the language in FAR 17.202, a contract for FIP resources with options to extend the contract period of performance or to acquire additional quantities or optional FIP resources may be used when--

(a) The Government has requirements for the acquisition of FIP resources extending beyond the basic contract period;

(b) Funds are not available for the entire system life, but a reasonable certainty exists that they will be available in the future; or

(c) Competition for the additional periods, quantities or optional FIP resources is impracticable once the contract is awarded.

§ 201-39.1701-4 Contracts.

Notwithstanding the language in FAR 17.204(e), the total of the basic and option periods for contracts not subject to the Service Contract Act of 1965 (41 U.S.C. 351 et seq.), as amended, may exceed 5 years (see FAR 22.10). However, statutes applicable to various classes of contracts may place additional restrictions on the length of contracts.

§ 201-39.1701-5 Documentation.

Any justifications and approvals or determinations and findings required by subpart 201-39.6 or FAR part 6 shall specify both the basic requirement and all options.

§ 201-39.1701-6 Evaluation.

Notwithstanding the language in FAR 17.206, the contracting officer shall consider all options in the award evaluation.

§ 201-39.1701-7 [Reserved]

§ 201-39.1701-8 Solicitation provision and contract clauses.

In lieu of the solicitation provisions and contract clauses prescriptions set forth in FAR 17.208, the contracting officer shall insert the following in solicitations and contracts for FIP resources that contain options--

(a) A provision substantially the same as the provision at

§ 201-39.5202-4, Evaluation of Options - FIP Resources, in the solicitation;

(b) A clause substantially the same as the clause at FAR 52.217-6, Option for Increased Quantity, in the solicitation and contract; and

(c) A clause substantially the same as the clause at FAR 52.217-9, Option to Extend the Term of the Contract, in the solicitation and contract.

Subparts 201-39.18 through 201-39.32--[Reserved]

Subpart 201-39.33--Protests, Disputes, and Appeals

§ 201-39.3300 Scope of subpart.

This subpart prescribes policies and procedures applicable to protests concerning FIP resource acquisitions filed with the GSA Board of Contract Appeals (GSBCA).

§ 201-39.3301 General.

Under Public Law 98-369, as amended (40 U.S.C. 759(f)), the GSBCA is authorized to hear and decide protests by interested parties involving acquisitions of FIP resources by Federal agencies subject to section 111 of the Federal Property and Administrative Services Act of 1949, as amended (40 U.S.C. 759), including acquisitions subject to GSA delegations of procurement authority.

§ 201-39.3302 Applicability.

This subpart is applicable to all Federal agencies.

§ 201-39.3303 Policy.

All Federal agencies shall follow the GSBCA "Rules of Procedure" in 48 CFR chapter 61.

§ 201-39.3304 Procedures.

§ 201-39.3304-1 Protest notice.

Within 1 working day after receiving a copy of the protest, the contracting officer shall give oral or written notice of the protest to: General Services Administration, Acquisition Evaluation and Analysis Branch (KMAD), 18th and F Streets, NW, Washington, DC 20405, telephone (202) 501-4305 or FTS 241-4305.

§ 201-39.3304-2 GSA participation.

In delegating procurement authority for FIP resources to Federal agencies, GSA has the right to intervention in any protest case involving any Federal agency.

Subparts 201-39.34 through 201-39.43--[Reserved]

Subpart 201-39.44--Subcontracting Policies and Procedures

§ 201-39.4400 Scope of subpart.

This subpart prescribes policies and procedures applicable when subcontracting includes FIP resources.

§ 201-39.4401 Policy.

In addition to the policies and procedures set forth in FAR 44.202-2, the contracting officer responsible for consent shall make a written determination for the file that competition was obtained for FIP resources or that the absence of competition is properly justified.

Subpart 201-39.45--Government Property

§ 201-39.4500 Scope of subpart.

This subpart prescribes policies and procedures for providing Government FIP resources to contractors.

§ 201-39.4501 Dedicated FIP equipment or software in FIP

services contracts.

§ 201-39.4501-1 General.

When an offeror proposes the dedicated use of FIP equipment or software in performing a FIP service, it means that the offeror is proposing to use that resource exclusively in providing that service. When this is the case, it can sometimes be more advantageous to the Government to provide the FIP equipment or software to the offeror as Government-furnished property.

§ 201-39.4501-2 Policy.

When a solicitation requires or allows an offeror to propose the dedicated use of FIP equipment or software in performing a FIP service, the contracting officer shall ensure that the solicitation--

(a) Reserves the right for the Government to furnish the dedicated items to the offeror;

(b) Requires the offeror to price the use of the dedicated items on a specific line-item basis; and

(c) Requires the offeror to specify the interface requirements between the offeror's system and the dedicated items.

Subpart 201-39.46--Quality Assurance

§ 201-39.4600 Scope of subpart.

This subpart prescribes the use of a contract clause for limiting contractor liability for loss of or damage to property of the Government.

§ 201-39.4601 Contract clause.

The contracting officer shall insert the clause at § 201-39.5202-6, Warranty Exclusion and Limitation of Damages, in solicitations and contracts for FIP resources, unless the contracting officer determines that a higher degree of protection is in the best interest of the Government.

Subparts 201-39.47 through 201-39.51--[Reserved]

Subpart 201-39.52--Solicitation Provisions and Contract Clauses

§ 201-39.5200 Scope of subpart.

This subpart--

(a) Gives instructions for using provisions and clauses in solicitations and contracts for FIP resources; and

(b) Sets forth the solicitation provisions and contract clauses prescribed by this part 201-39.

§ 201-39.5201 [Reserved]

§ 201-39.5202 Texts of provisions and clauses.

§ 201-39.5202-1 FIRMR Applicability.

As prescribed in § 201-39.101-3(c), insert a clause substantially the same as the following in solicitations and contracts:

FIRMR APPLICABILITY (OCT 90 FIRMR)

This solicitation/contract requires the use or delivery of Federal information processing resources but the agency has determined that FIRMR part 201-39 does not apply based on the exception set forth in § 201-39.101-3(b) * .

(End of clause)

* Insert the specific sub-paragraph number(s) of the applicable exception.

§ 201-39.5202-2 Availability of the "Federal ADP and

Telecommunications Standards Index."

As prescribed in § 201-39.1002-4, insert the following provision in the solicitation:

AVAILABILITY OF THE "FEDERAL ADP AND TELECOMMUNICATIONS

STANDARDS INDEX" (OCT 90 FIRMR)

Copies of the "Federal ADP and Telecommunications Standards Index" can be purchased from the U.S. Government Printing Office, Superintendent of Documents, Washington, DC 20402.

(End of provision)

§ 201-39.5202-3 Procurement authority.

As prescribed in § 201-39.106-4, insert a clause substantially the same as the following in solicitations and contracts:

PROCUREMENT AUTHORITY (OCT 90 FIRMR)

This acquisition is being conducted under * delegation of GSA's exclusive procurement authority for FIP resources. The specific GSA DPA case number is ** .

(End of provision)

* Insert one of the following phrases:

(1) "the regulatory;"

(2) "a specific agency;" or

(3) "a specific acquisition."

** Insert one of the following:

(1) If the acquisition is being conducted under the regulatory delegation, insert "not applicable."

(2) If the acquisition is being conducted under a specific agency delegation or a specific acquisition delegation, insert the case number as provided in GSA's letter delegating the specific procurement authority (e.g., KMA-88-9999).

§ 201-39.5202-4 Evaluation of options - FIP resources.

As prescribed in § 201-39.1701-8(a), insert a provision substantially the same as the following in the solicitation:

EVALUATION OF OPTIONS - FIP RESOURCES (OCT 90 FIRMR)

(a) The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. These prices will be adjusted by the applicable discount factors shown in * of the solicitation. Evaluation of options will not obligate the Government to exercise the options. Offers containing any charges for failure to exercise any option will be rejected.

(b) Selection of an offer will be made on the basis of the most advantageous alternative to the Government provided that the contract prices reasonably represent the value of bona fide requirements for each fiscal year. This determination with respect to contract prices will be made after consideration of such factors as commercial or catalog prices for short-term leases, offeror system startup expenses, multiyear price protection, assured system life availability of equipment, software, and vendor support. If a determination is made that an offer does not meet these criteria, that offer cannot be accepted for award.

(End of provision)

* Insert one of the following:

(1) If a present-value adjustment is being used, indicate the location in the solicitation where any applicable discount factors and contemplated payment schedule are specified; or

(2) If a present-value adjustment is not being used, insert "Not Applicable."

§ 201-39.5202-5 Privacy or security safeguards.

As prescribed in § 201-39.1001-3, insert a clause substantially the same as the following clause in solicitations and contracts:

PRIVACY OR SECURITY SAFEGUARDS (OCT 90 FIRMR)

(a) The details of any safeguards the contractor may design or develop under this contract are the property of the Government and shall not be published or disclosed in any manner without the contracting officer's express written consent.

(b) The details of any safeguards that may be revealed to the contractor by the Government in the course of performance under this contract shall not be published or disclosed in any manner without the contracting officer's express written consent.

(c) The Government shall be afforded full, free, and uninhibited access to all facilities, installations, technical capabilities, operations, documentation, records, and data bases for the purpose of carrying out a program of inspection to ensure continued efficacy and efficiency of safeguards against threats and hazards to data security, integrity, and confidentiality.

(d) If new or unanticipated threats or hazards are discovered by either the Government or the contractor, or if existing safeguards have ceased to function, the discoverer shall immediately bring the situation to the attention of the other party. Mutual agreement shall then be reached on changes or corrections to existing safeguards or institution of new safeguards, with final determination of appropriateness being made by the Government. The Government's liability is limited to an equitable adjustment of cost for such changes or corrections, and the Government shall not be liable for claims of loss of business, damage to reputation, or damages of any other kind arising from discovery of new or unanticipated threats or hazards, or any public or private disclosure thereof.

(End of clause)

§ 201-39.5202-6 Warranty exclusion and limitation of damages.

As prescribed in § 201-39.4601, insert the following clause in the solicitations and contracts.

WARRANTY EXCLUSION AND LIMITATION OF DAMAGES (OCT 90 FIRMR)

Except as expressly set forth in writing in this agreement and except for the implied warranty of merchantability, there are no warranties expressed or implied.

In no event will the contractor be liable to the Government for consequential damages as defined in the Uniform Commercial Code, section 2-715, in effect in the District of Columbia as of January 1, 1973, i.e.--

Consequential damages resulting from the seller's breach include--

(a) Any loss resulting from general or particular requirements and needs of which the seller at the time of contracting had reason to know and which could not reasonably be prevented by cover or otherwise; and

(b) Injury to person or property proximately resulting from any breach of warranty.

(End of clause)

Subpart 201-39.53--[Reserved]

Dated:

FIRMR INDEX

--A--

Accessibility................................201-3.402

201-18.001

201-18.002

201-20.103-7

Bulletin C-8

Bulletin C-10

Acquisition method...........................201-39.1401

201-39.1402-2

201-39.1403

201-39.1501-2

201-39.1502

Bulletin C-4

Acquisition planning.........................201-39.7

Bulletin C-4

Bulletin C-26

Acronyms.....................................201-4.002

All bulletins

Acts (See Public Law)

Administration of the FIRMR..................201-3.2

ADP..........................................201-4.002

201-20.303

201-24.001

201-39.201

201-39.1002-1

201-39.1002-4

201-39.5202-2

Bulletin A-1

Bulletin C-3

Bulletin C-4

Bulletin C-5

Bulletin C-6

Bulletin C-9

Bulletin C-11

Bulletin C-17

ADP and Telecommunications Standards Index...201-20.303

201-1002-1

201-1002-4

201-5202-2

Bulletin C-3

ADPE.........................................201-4.001

201-4.002

201-20.303

201-21.201

201-21.203

201-39.201

Bulletin A-1

Bulletin C-11

ADPE/DS......................................201-4.001

201-4.002

201-21.201

201-21.203

Agency mission...............................201-17.001

201-21.202

201-21.603

201-22.103

Bulletin C-4

Bulletin C-6

Bulletin C-14

Bulletin C-22

Agency point of contact......................201-23.003

Agency procurement request (See APR)

Agency regulations...........................201-3.001

201-3.201

Bulletin C-13

Analysis of alternatives.....................201-20.001

201-20.2

201-20.300

201-20.301

201-21.603

Bulletin C-5

Applicability................................201-1.002

201-20.303

201-39.101

201-39.101-3

201-39.1001-2

201-39.1701-2

201-39.3302

201-39.5202-1

Bulletin A-1

Bulletin C-5

APR..........................................201-4.001

201-20.305-3

201-39.106-1

Bulletin C-5

Bulletin C-7

Assistance...................................201-1.003

201-9.001

201-20.001

201-24.000

201-24.001

201-24.203-1

201-39.802-1

201-39.804-1

Bulletin C-6

Bulletin C-7

Bulletin C-8

Bulletin C-9

Bulletin C-10

Bulletin C-11

Bulletin C-12

Bulletin C-15

Bulletin C-16

Bulletin C-17

Bulletin C-18

Bulletin C-19

Bulletin C-20

Bulletin C-21

Bulletin C-22

Bulletin C-23

Bulletin C-24

Augmentation.................................201-4.001

201-20.203-4

201-21.502

201-39.1402-1

201-39.1501-1

Bulletin C-4

Bulletin C-5

Bulletin C-14

Authority....................................201-1.000

201-1.003

201-2.001

201-3.402

201-4.001

201-17.001

201-18.001

201-20.303

201-20.305

201-20.306

201-21.603

201-22.102

Authority (continued)........................201-22.202

201-22.203

201-24.101

201-39.101

201-39.101-2

201-39.106

201-39.106-1

201-39.106-2

201-39.601-3

201-39.3301

201-39.3304-2

201-39.5202-3

Bulletin B-1

Bulletin B-3

Bulletin C-5

Bulletin C-6

Bulletin C-7

Bulletin C-11

Bulletin C-15

Bulletin C-21

Bulletin C-26

Automatic Data Processing Equipment/Data System

(See ADPE/DS)

Awards.......................................201-22.203

201-24.101

201-24.107

201-39.106-3

201-39.803-1

201-39.803-3

201-39.804

201-39.804-3

201-39.804-4

201-39.1402-2

201-39.1404

201-39.1501-2

201-39.1503

201-39.1701-1

201-39.1701-3

201-39.1701-6

201-39.5202-4

Bulletin C-5

Bulletin C-17

Bulletin C-18

Bulletin C-21

Bulletin C-24

Bulletin C-25

Bulletin C-26

--B--

Benchmark (See capability and performance validation)

Budget.......................................201-17.001

201-18.000

201-18.001

201-18.002

201-20.306

201-21.601

Bulletin B-2

Bulletin B-3

Bulletin C-1

Bulletin C-6

Bulletin C-7

Bulletin C-11

Bulletin C-15

Bulletin C-21

Bulletins (See FIRMR Bulletins and Appendix B)

Buying-in....................................201-39.1701-1

--C--

Capability validation........................201-4.001

201-20.304

Bulletin C-4

Capability and performance validation........201-4.001

201-20.304

Bulletin A-1

Bulletin C-4

CBD..........................................201-39.501-2

201-39.501-3

201-39.601-2

201-39.803-3

Bulletin C-24

Clause.......................................201-1.002-2

201-4.001

201-39.101-3

201-39.201

201-39.1001-3

201-39.1701-8

201-39.4600

201-39.4601

Clause (continued)...........................201-39.5202-5

201-39.5202-6

Bulletin A-1

Bulletin C-4

Bulletin C-9

Bulletin C-18

Commerce Business Daily (See CBD)

Common-use software..........................201-4.001

201-24.201

Bulletin C-12

Compatibility-limited........................201-4.001

201-20.103-4

Bulletin C-4

Bulletin C-5

Competition..................................201-17.001

201-20.103-3

201-20.303

201-20.305

201-21.501

201-21.502

201-39.101-5

201-39.601-1

201-39.1701-1

201-39.1701-3

Bulletin C-5

Bulletin C-7

Bulletin C-14

Bulletin C-18

Bulletin C-24

Bulletin C-26

COMSEC.......................................201-4.001

201-24.203-2

Bulletin C-19

Consent......................................201-21.603

201.39.5202-5

Bulletin C-21

Consolidated local telecommunications........201-4.001

service 201-20.305-1

201-24.102

201-24.104

Bulletin C-1

Bulletin C-5

Bulletin C-15

Bulletin C-20

Bulletin C-21

Contingency..................................201-20.103-9

201-21.502

Bulletin C-11

Bulletin C-14

Bulletin C-22

Contract life................................201-20.306

Bulletin C-4

Bulletin C-5

Bulletin C-18

Contractor...................................201-1.002-1

201-1.002-2

201-20.305

201-21.302

201-21.601

201-23.000

201-23.003

201-24.101

201-39.101-3

201-39.802-1

201-39.803-3

201-39.804-3

201-39.804-4

201-39.1001-1

201-39.1001-2

201-39.1701-1

201-39.4500

201-39.4600

201-39.5202-5

201-39.5202-6

Bulletin A-1

Bulletin B-1

Bulletin C-1

Bulletin C-2

Bulletin C-5

Bulletin C-9

Bulletin C-11

Bulletin C-13

Bulletin C-18

Bulletin C-21

Bulletin C-22

Bulletin C-24

Bulletin C-25

Conversion...................................201-4.001

201-20.103-4

201-20.203-4

201-20.304

201-21.501

201-21.502

201-39.1402-1

201-39.1501-1

Bulletin A-1

Bulletin B-1

Bulletin C-5

Bulletin C-9

Bulletin C-11

Bulletin C-14

Bulletin C-18

Bulletin C-26

Copy.........................................201-3.402

201-3.403

201-4.001

201-6.002

201-9.103

201-18.003

201-21.604

201-39.501-3

201-39.804-4

201-39.3304-1

Bulletin B-1

Bulletin B-4

Bulletin C-3

Bulletin C-9

Bulletin C-10

Bulletin C-12

Bulletin C-24

Correspondence...............................201-4.001

201-6.002

201-9.103

Bulletin B-4

Bulletin C-11

Customer premises equipment..................201-4.001

201-21.203

201-24.101-2

Bulletin C-1

Bulletin C-9

Bulletin C-15

Bulletin C-18

Bulletin C-21

--D--

Definitions..................................201-4.001

201-20.303

201-21.601

201-39.201

All bulletins

Delegation of procurement authority (See DPA)

Designated Senior Official (See DSO)

Determination................................201-1.003

201-3.402

201-6.002

201-6.003

201-39.802-3

201-39.1003

201-39.1401

201-39.1503

201-39.1701-5

201-39.4401

201-39.5202-4

201-39.5202-5

Bulletin A-1

Bulletin C-1

Bulletin C-5

Bulletin C-6

Bulletin C-7

Bulletin C-11

Bulletin C-18

Bulletin C-21

Bulletin C-24

Deviation....................................201-3

201-4.001

201-20.303

201-39.104

201-39.201

201-39.804-3

Bulletin C-5

Bulletin C-7

Directives...................................201-4.001

201-6.002

201-9.103

201-9.202-1

201-21.601

201-39.106-3

Bulletin B-1

Bulletin B-2

Bulletin B-3

Bulletin C-20

Directives management........................201-9.103

Disability(ies) (See Employees with disabilities)

Documentation................................201-1.003

201-6.002

201-9.001

201-9.202-2

201-20.203-4

201-20.303

201-21.603

201-24.201

201-39.601-2

201-39.1402-1

201-39.1501-1

201-39.1701-5

201-39.5202-5

Bulletin A-1

Bulletin B-1

Bulletin B-2

Bulletin B-3

Bulletin C-5

Bulletin C-8

Bulletin C-11

Bulletin C-12

Bulletin C-14

Bulletin C-21

Bulletin C-22

Bulletin C-26

Donation.....................................201-4.001

201-23.001

201-23.002

201-23.003

Bulletin C-2

DPA..........................................201-2.000

201-2.001

201-2.002

201-2.003

201-4.001

201-4.002

201-20.305

201-20.305-1

201-20.305-2

201-20.305-3

201-22.202

201-22.203

201-24.102

201-39.106-1

201-39.106-4

DPA (continued)..............................201-39.201

201-39.5202-3

Bulletin C-5

Bulletin C-7

Bulletin C-15

Bulletin C-21

Bulletin C-26

DSO..........................................201-2.000

201-2.002

201-2.003

201-3.402

201-3.403

201-4.001

201-4.002

201-17.001

201-20.305

201-22.103

201-23.003

201-39.106-1

201-39.201

201-39.602-2

201-39.1003

201-39.1404

201-39.1503

Bulletin C-2

Bulletin C-5

Bulletin C-7

Bulletin C-8

--E--

Electronic office equipment accessibility....201-3.402

Bulletin C-8

Electronic records...........................201-7.003

201-20.103-1

Bulletin B-1

Emergency....................................201-4.001

201-17.001

201-21.601

201-21.603

201-24.106

Bulletin C-1

Bulletin C-11

Bulletin C-13

Bulletin C-15

Bulletin C-16

Bulletin C-18

Bulletin C-19

Bulletin C-20

Bulletin C-22

Employees with disabilities..................201-3.402

201-17.001

201-18.001

201-20.103-7

201-21.603

Bulletin C-8

Bulletin C-9

Bulletin C-10

Environment(al)..............................201-20.103-6

201-20.103-8

Bulletin A-1

Bulletin B-1

Bulletin C-1

Bulletin C-4

Bulletin C-7

Bulletin C-10

Bulletin C-11

Bulletin C-14

Bulletin C-18

Bulletin C-22

Bulletin C-23

Bulletin C-24

Bulletin C-25

Bulletin C-26

Equipment....................................201-1.002-2

201-1.003

201-3.402

201-4.001

201-4.002

201-17.001

201-18.001

201-18.002

201-20.103-7

201-20.203-1

201-20.203-4

201-20.303

201-20.305-1

201-21.201

201-21.202

201-21.203

201-21.603

201-23.000

201-23.001

201-23.002

201-23.003

201-24.104

201-24.202

201-39.101-3

201-39.201

201-39.501-3

201-39.600

Equipment (continued)........................201-39.602-1

201-39.802-1

201-39.803-1

201-39.803-3

201-39.1003

201-39.1404

201-39.1503

201-39.4501

201-39.4501-1

201-39.4501-2

201-39.5202-4

Bulletin A-1

Bulletin B-1

Bulletin B-4

Bulletin C-1

Bulletin C-2

Bulletin C-4

Bulletin C-5

Bulletin C-6

Bulletin C-8

Bulletin C-9

Bulletin C-10

Bulletin C-11

Bulletin C-14

Bulletin C-15

Bulletin C-18

Bulletin C-19

Bulletin C-20

Bulletin C-21

Bulletin C-23

Bulletin C-24

Evaluation...................................201-11.000

201-11.001

201-20.103-9

201-22.000

201-22.203

201-39.804-4

201-39.1403

201-39.1501

201-39.1502

201-39.1701-6

201-39.1701-8

201-39.3304-1

201-39.5202-4

Bulletin A-1

Bulletin B-1

Bulletin C-1

Bulletin C-4

Bulletin C-6

Bulletin C-9

Bulletin C-11

Bulletin C-18

Evaluation (continued).......................Bulletin C-22

Bulletin C-26

Evaluation factors...........................201-39.1501

Exceptions...................................201-1.002-2

201-3.001

201-3.402

201-9.202-1

201-20.203-1

201-20.303

201-20.305-1

201-21.603

201-24.001

201-24.101

201-24.102

201-24.104

201-24.105

201-39.101-3

201-39.106-1

201-39.501-2

201-39.601-2

201-39.602-2

201-39.804-3

201-39.1402-2

201-39.1501-2

201-39.1701-4

201-39.5202-1

Bulletin A-1

Bulletin B-2

Bulletin B-3

Bulletin C-5

Bulletin C-10

Bulletin C-15

Bulletin C-18

Bulletin C-21

Excess.......................................201-4.001

201-21.403

201-23.001

201-24.202

Bulletin C-2

Bulletin C-11

Exchange/sale................................201-23.001

201-23.003

Bulletin C-2

Executive....................................201-2.000

201-2.001

201-3.101

201-3.102

201-3.402

Executive (continued)........................201-6.001

201-7.001

201-9.202-2

201-11.002

201-18.001

201-20.303

201-20.306

201-21.603

201-21.604

201-22.101

201-22.103

201-24.106

201-24.107

201-39.102

201-39.104-1

201-39.201

201-39.804-2

201-39.804-3

201-39.1001-2

Bulletin C-5

Bulletin C-6

Bulletin C-7

Bulletin C-9

Bulletin C-18

Bulletin C-24

Executive order..............................201-3.402

201-4.001

201-6.001

201-21.603

201-21.604

201-24.106

201-39.104-1

Bulletin C-20

Bulletin C-22

--F--

FAR..........................................201-3.100

201-3.102

201-4.001

201-4.002

201-20.103-3

201-23.003

201-39.101-1

201-39.101-5

201-39.102

201-39.104-2

201-39.106-1

201-39.106-3

201-39.501-1

201-39.501-2

201-39.501-3

FAR (continued)..............................201-39.601-3

201-39.602-1

201-39.802-3

201-39.803-1

201-39.1300

201-39.1301

201-39.1402-1

201-39.1501-1

201-39.1701-2

201-39.1701-3

201-39.1701-4

201-39.1701-5

201-39.1701-6

201-39.1701-8

Bulletin C-2

Bulletin C-5

Bulletin C-24

Bulletin C-26

Federal Acquisition Regulation (See FAR)

Federal agency(ies)..........................201-1.000

201-1.002-1

201-1.003

201-2.000

201-2.001

201-2.002

201-3.102

201-4.001

201-7.000

201-7.002

201-9.000

201-9.001

201-9.101

201-9.102

201-9.103

201-9.202-1

201-9.202-2

201-39.001

201-39.101-3

201-39.102

201-39.106-1

201-39.201

201-39.802-1

201-39.802-2

201-39.803-1

201-39.804-1

201-39.804-3

201-39.3301

201-39.3302

201-39.3303

201-39.3304-2

All bulletins

FIP equipment (See Equipment)

FIP Equipment Excess Program (See Excess)

FIP related supplies (See Supplies)

FIP resources................................Bulletin A-1

(See Equipment, Supplies, Services, Bulletin C-8

Software and Support Services) Bulletin C-14

FIP services (See Services)

FIP software (See Software)

FIP standards (See FIPS)

FIP support services (See Support services)

Federal information processing system (See FIP system)

Federal Information Resources Management Review Program

(See Review program)

Federal secure telephone service (See FSTS)

Federal Software Exchange Program............201-21.401

201-24.201

Bulletin C-12

Federal standards............................201-17.001

201-20.303

201-39.1002

Bulletin A-1

Bulletin B-1

Bulletin B-3

Bulletin B-4

Bulletin C-3

Bulletin C-4

Bulletin C-6

Bulletin C-10

Bulletin C-11

Bulletin C-14

Bulletin C-18

Bulletin C-19

Bulletin C-22

Bulletin C-23

Federal Supply Schedules.....................201-24.001

201-39.801

FED-STD......................................201-20.303

Bulletin C-3

Federal telecommunications standards.........201-1.002-2

201-20.303

Bulletin A-1

Bulletin C-3

Federal Telecommunications System (See FTS)

Files........................................201-4.001

201-6.002

201-9.103

201-20.203-4

201-39.803-3

Bulletin A-1

Bulletin B-1

Bulletin B-4

Bulletin C-5

Bulletin C-11

Bulletin C-12

Bulletin C-14

Bulletin C-26

Financial management systems software (See FMSS)

FIP system...................................201-4.001

201-18.001

201-21.301

201-21.303

201-21.502

201-39.201

Bulletin A-1

Bulletin C-4

Bulletin C-7

Bulletin C-22

FIPS.........................................201-4.001

201-4.002

201-20.303

Bulletin B-1

Bulletin B-3

Bulletin C-3

Bulletin C-4

FIRMR bulletins..............................201-3.001

(Also See Appendix B) 201-7.003

201-9.001

201-9.103

FIRMR bulletins (continued)..................201-9.202-1

201-9.202-2

201-18.001

201-18.002

201-20.103-7

201-20.201

201-20.203-4

201-20.304

201-21.303

201-20.305-3

201-21.401

201-21.403

201-21.501

201-21.601

201-22.101

201-22.103

201-23.001

201-24.001

201-24.101

201-24.102

201-24.104

201-24.106

201-24.201

201-24.202

201-24.203-1

201-24.203-2

Firmware.....................................201-4.001

201-39.201

Bulletin A-1

Bulletin C-14

Five-year plan or 5-year plan................201-2.001

201-7.002

201-17.001

201-18.001

201-18.002

201-18.003

Bulletin C-6

Bulletin C-7

Bulletin C-20

Bulletin C-22

FMSS.........................................201-4.002

201-20.305-1(c)

201-24.107

201-39.804

Bulletin C-5

Forms........................................201-4.001

201-6.002

201-9.103

201-9.200

Forms (continued)............................201-9.202-1

201-21.403

Bulletin B-2

Bulletin B-3

Bulletin B-4

Bulletin C-2

Bulletin C-6

Bulletin C-11

Bulletin C-15

Bulletin C-19

Bulletin C-21

Forms management.............................201-9.200

201-9.201

201-9.202-1

Bulletin B-3

Fragment.....................................201-20.305

201-39.803-3

Bulletin C-5

Bulletin C-24

FSTS.........................................201-24.203-1

Bulletin C-19

Bulletin C-20

FTS..........................................201-4.001

201-4.002

201-39.3304-1

Bulletin C-5

Bulletin C-10

Bulletin C-11

Bulletin C-16

Bulletin C-18

Bulletin C-20

FTS2000......................................201-4.001

201-20.305-1

201-24.000

201-24.101

Bulletin C-1

Bulletin C-5

Bulletin C-10

Bulletin C-13

Bulletin C-18

Bulletin C-20

Full and open competition....................201-17.001

201-20.103-3

201-20.303

201-39.601-1

Bulletin C-5

Bulletin C-7

--G--

GAO..........................................201-20.306

Bulletin C-4

Bulletin C-26

Grantee......................................201-23.000

201-23.003

Bulletin C-2

GSA Board of Contract Appeals (See GSBCA)

GSA nonmandatory schedule contract...........201-24.001

201-39.500

201-39.501-1

201-39.501-3

201-39.601-2

201-39.802-3

201-39.803

Bulletin B-1

Bulletin C-9

Bulletin C-14

Bulletin C-17

Bulletin C-18

Bulletin C-21

GSA services and assistance..................201-24

Bulletin C-9

GSBCA........................................201-39.33

Bulletin C-18

Bulletin C-26

--H--

Handbook.....................................201-1.103

201-3.001

201-3.201

201-4.001

201-7.001

201-9.001

201-9.103

201-20.303

201-20.304

201-21.201

201-21.203

201-22.101

201-24.001

201-24.105

201-39.1002-1

Bulletin B-2

Bulletin B-3

Bulletin C-3

Handbook (continued).........................Bulletin C-4

Bulletin C-6

Bulletin C-8

Bulletin C-23

--I--

Implementation...............................201-4.001

201-9.103

201-9.201

201-9.202-1

201-20.001

201-20.3

201-24.107

201-39.804-2

201-39.804-3

Bulletin A-1

Bulletin B-1

Bulletin B-2

Bulletin B-3

Bulletin B-4

Bulletin C-1

Bulletin C-4

Bulletin C-5

Bulletin C-7

Bulletin C-11

Bulletin C-12

Bulletin C-19

Implementation plan..........................201-4.001

201-20.302

Bulletin C-11

Incidental...................................201-1.002-2

201-39.101-3

Bulletin A-1

Index........................................201-20.303

201-39.1002

201-39.5202-2

Bulletin B-1

Bulletin C-3

Bulletin C-4

Bulletin C-11

Bulletin C-12

Information management.......................201-6.000

201-6.001

201-6.002

201-22.101

Bulletin C-6

Bulletin C-11

Information needs............................201-6.002

201-7.001

201-7.002

201-17.001

201-20.101-1

201-20.103-1

Bulletin C-11

Information Resources Procurement and

Management Review Program (See IRPMR Program)

Information security (See INFOSEC)

INFOSEC......................................201-4.001

201-24.203-2

Bulletin C-19

Inspection...................................201-11.002

201-39.1001-1

201-39.1001-2

201-39.5202-5

Bulletin C-24

Interagency Reports Management Program.......201-9.2

Bulletin B-2

Bulletin B-3

Interim rules................................201-3.001

201-3.201

201-3.203

201-3.204

Interoperability.............................201-4.001

201-20.103-1

Bulletin C-18

IRPMR Program................................201-22

IRM planning.................................201-7.001

201-18.001

201-18.002

Bulletin C-9

Inventory....................................201-2.001

201-4.001

201-21.2

201-21.501

Bulletin B-2

Bulletin B-3

Bulletin C-8

Bulletin C-11

Bulletin C-12

Bulletin C-14

--L--

Law (See Public Law)

Law enforcement..............................201-21.603

Lease........................................201-21.202

201-39.5202-4

Bulletin C-1

Bulletin C-2

Bulletin C-15

Bulletin C-21

Limitations..................................201-3.302

201-4.001

201-22.202

201-39.201

Bulletin C-4

Bulletin C-8

Bulletin C-13

Bulletin C-14

Bulletin C-23

Bulletin C-24

Line identification equipment................201-21.603

Listening-in.................................201-21.601

201-21.603

Local service................................201-4.001

201-24.101

Bulletin C-10

Bulletin C-13

Bulletin C-15

Bulletin C-18

Bulletin C-21

Long distance................................201-4.001

201-21.601

201-21.602

201-24.101

Bulletin C-1

Bulletin C-13

Bulletin C-15

Bulletin C-18

Bulletin C-20

Lowest overall cost..........................201-4.001

201-39.201

201-39.803-2

201-39.803-3

--M--

Mail.........................................201-4.001

201-6.002

201-9.103

Bulletin A-1

Bulletin B-4

Bulletin C-5

Bulletin C-7

Bulletin C-10

Bulletin C-11

Bulletin C-18

Maintenance..................................201-1.000

201-1.002-1

201-1.003

201-3.200

201-3.203

201-4.001

201-6.001

201-9.000

201-9.001

201-11.000

201-11.002

201-11.003

201-24.104

201-24.203-2

201-39.201

201-39.802-1

Bulletin A-1

Bulletin B-1

Bulletin C-1

Bulletin C-6

Bulletin C-8

Bulletin C-9

Bulletin C-11

Bulletin C-12

Bulletin C-15

Bulletin C-19

Bulletin C-21

Bulletin C-23

Bulletin C-24

Making significant use.......................201-1.002-1

201-4.001

201-39.101-3

201-39.201

Bulletin A-1

Mandatory....................................201-4.001

201-20.203

201-20.203-1

201-20.303

201-20.304

201-21.301

201-24.101

201-24.102

201-24.103

201-24.105

201-24.107

201-39.800

201-39.802-1

201-39.802-2

201-39.802-3

201-39.804

201-39.804-1

Bulletin B-2

Bulletin B-3

Bulletin B-4

Bulletin C-1

Bulletin C-4

Bulletin C-5

Bulletin C-9

Bulletin C-15

Bulletin C-18

Bulletin C-19

Bulletin C-21

Bulletin C-24

Mandatory-for-consideration..................201-20.203-1

201-24.000

201-24.001

201-24.2

Mandatory-for-use............................201-20.203-1

201-24.000

201-24.001

201-24.1

Bulletin B-4

Bulletin C-15

Maximum order limitation (See MOL)

Mission needs................................201-4.001

201-7.003

201-18.001

201-18.002

201-20.103-1

201-20.103-2

201-20.103-3

201-20.103-4

201-39.602-1

MOL..........................................201-39.803-3

Bulletin C-24

Most advantageous alternative................201-4.001

201-17.001

201-20.001

201-20.201

201-20.202

201-20.203-1

201-20.300

201-20.301

201-22.302

201-23.002

201-24.001

201-24.201

201-24.202

201-39.14

201-39.15

201-39.17

201-39.201

201-39.802-2

201-39.804-4

201-39.5202-4

Bulletin C-1

Bulletin C-2

Bulletin C-9

Bulletin C-11

Bulletin C-21

Multiyear contracting authority..............201-20.306

Bulletin C-5

--N--

National Security and Emergency Preparedness (See NSEP)

Necessary in the interest of the government..201-21.601

Bulletin C-13

Negotiation..................................201-39.15

Bulletin C-9

Bulletin C-11

Bulletin C-26

Network......................................201-4.001

201-21.601

201-21.603

201-24.101

201-24.106

Bulletin A-1

Bulletin B-1

Bulletin C-4

Bulletin C-5

Network (continued)..........................Bulletin C-11

Bulletin C-13

Bulletin C-18

Bulletin C-19

Bulletin C-20

Nonmandatory.................................201-4.001

201-20.203-1

201-39.5

201-39.6

201-39.8

Bulletin C-9

Bulletin C-21

Bulletin C-24

Nonmandatory schedule contract

(See GSA Nonmandatory schedule contract)

NSEP.........................................201-4.001

201-18.002

201-24.106

Bulletin C-15

Bulletin C-18

Bulletin C-20

Bulletin C-22

--O--

OAC..........................................201-23.002

201-23.003

201-24.202

Bulletin C-2

Obsolescence.................................201-4.001

201-20.203-5

201-22.3

Bulletin B-4

Office of Management and Budget (See OMB)

Office of Technical Assistance...............201-7.001

201-18.001

201-20.001

201-24.201

Bulletin C-4

Bulletin C-9

Bulletin C-12

Official business calls......................201-21.601

Bulletin C-10

Bulletin C-13

OMB..........................................201-2.001

201-4.002

201-6.001

201-7.001

201-9.103

201-9.201

201-9.202-1

201-9.202-2

201-11.002

201-18.001

201-18.002

201-20.203-2

201-20.306

201-21.301

201-21.303

201-21.401

201-21.601

201-22.101

201-24.107

201-39.804

201-39.1001-1

201-39.1402-1

201-39.1501-1

Bulletin B-1

Bulletin B-2

Bulletin B-3

Bulletin B-4

Bulletin C-5

Bulletin C-6

Bulletin C-11

Bulletin C-13

Bulletin C-18

Bulletin C-20

Bulletin C-22

Operations...................................201-4.001

201-9.001

201-17.001

201-20.303

201-21

201-39.5202-5

Bulletin A-1

Bulletin B-4

Bulletin C-4

Bulletin C-9

Bulletin C-11

Bulletin C-14

Bulletin C-15

Bulletin C-16

Bulletin C-19

Bulletin C-20

Bulletin C-21

Bulletin C-22

Optional form................................201-4.001

201-6.002

201-9.200

201-9.201

201-9.202-1

Bulletin B-3

Bulletin B-4

Options......................................201-20.203-4

201-23.003

201-24.101

201-39.1401

201-39.17

201-39.5202.4

Bulletin C-4

Bulletin C-8

Bulletin C-18

Bulletin C-24

Bulletin C-26

Original acquisition cost (See OAC)

Other than full and open competition.........201-20.103-3

Bulletin C-5

Outdated.....................................201-4.001

201-17.001

201-20.203-5

201-21.202

201-22.3

201-23.002

201-23.003

201-24.202

201-39.201

201-39.600

201-39.602-1

201-39.1003

201-39.1404

201-39.1503

Bulletin C-2

Overprint(ing)...............................201-4.001

201-9.202-1

Bulletin B-3

Bulletin B-4

--P--

Paperwork Reduction Act (See PRA)

Performance validation.......................201-4.001

201-20.304

Bulletin A-1

Bulletin C-4

Personal long distance calls.................201-21.601

Planning.....................................201-7

201-18

201-20.302

201-21.501

201-22.202

Bulletin A-1

Bulletin C-4

Bulletin C-6

Bulletin C-8

Bulletin C-9

Bulletin C-10

Bulletin C-11

Bulletin C-14

Bulletin C-17

Bulletin C-18

Bulletin C-19

Bulletin C-20

Bulletin C-23

Bulletin C-24

Bulletin C-26

Portability..................................201-502

Bulletin B-1

Bulletin C-4

Bulletin C-14

POTS.........................................201-24.104

201-39.802

Bulletin C-10

Bulletin C-21

PRA..........................................201-2.000

201-2.001

201-2.002

201-4.002

Bulletin B-3

Bulletin C-6

Predominant considerations...................201-5

201-17

Present value................................201-4.001

201-20.203-2

201-39.201

201-39.1401

201-39.1402-1

Present value (continued)....................Bulletin C-18

Bulletin C-25

Privacy......................................201-2.001

201-4.001

201-7.003

201-18.001

201-20.103-6

201-21.3

201-21.601

201-21.603

201-39.1001

201-39.5202-5

Bulletin B-1

Bulletin B-3

Bulletin B-4

Bulletin C-6

Bulletin C-13

Bulletin C-22

Procurement authority........................201-2.000

201-2.001

201-3.402

201-4.002

201-17.001

201-18.001

201-20.305

201-20.306

201-21.603

201-22.201

201-22.202

201-22.203

201-24.101

201-39.106-1

201-39.106-2

201-39.106-4

201-39.201

201-39.3301

201-39.3304-2

201-39.5202-3

Bulletin C-5

Bulletin C-7

Bulletin C-15

Bulletin C-21

Bulletin C-26

Protest......................................201-39.33

Bulletin C-5

Bulletin C-26

Provisions...................................201-4.001

201-1.002-2

201-39.101-3

201-39.106-4

201-39.201

201-39.1002-4

201-39.1701-8

201-39.5202-1

201-39.5202-2

201-39.5202-3

201-39.5202-4

Bulletin A-1

Bulletin B-1

Bulletin C-5

Bulletin C-7

Bulletin C-9

Bulletin C-10

Bulletin C-14

Bulletin C-15

Bulletin C-18

Bulletin C-20

Bulletin C-23

Bulletin C-24

Public Law...................................201-1.003

201-4.001

201-4.002

201-6.001

201-18.001

201-20.303

201-39.201

201-39.3301

Bulletin C-8

Public safety................................201-21.603

Public service monitoring....................201-21.603

Publicizing..................................201-39.5

Purchase.....................................201-1.003

201-20.203-3

201-20.203-4

201-21.201

201-24.104

201-39.802

201-39.803-1

201-39.1000

201-39.1300

201-39.1402-2

201-39.1501-2

Purchase (continued).........................Bulletin B-4

Bulletin C-3

Bulletin C-10

Bulletin C-14

Bulletin C-15

Bulletin C-18

Bulletin C-19

Bulletin C-21

Bulletin C-23

Bulletin C-24

Purchase of telephones and services (SEE POTS)

--R--

Radar........................................201-1.002-2

201-4.001

201-39.101-3

201-39.201

Bulletin A-1

Radio........................................201-1.002-2

201-4.001

201-39.101-3

201-39.201

Bulletin A-1

Reassignment.................................201-4.001

201-23.002

201-23.003

Records......................................201-1.000

201-1.002-1

201-1.003

201-2.001

201-4.001

201-4.002

201-6.001

201-6.002

201-7.001

201-7.002

201-7.003

201-9

201-11

201-18.002

201-20.103-1

201-20.103-10

Records (continued)..........................201-21.303

201-39.1001-2

201-39.1001-3

201-39.5202-5

Bulletin A-1

Bulletin B-1

Bulletin B-3

Bulletin B-4

Bulletin C-1

Bulletin C-6

Bulletin C-13

Bulletin C-14

Bulletin C-18

Bulletin C-19

Bulletin C-22

Records creation.............................201-4.001

201-9

201-11.002

201-11.003

Bulletin A-1

Records disposition..........................201-1.003

201-4.001

201-6.002

201-7.002

201-7.003

201-9.001

201-20.103-1

Bulletin B-1

Records maintenance and use..................201-9

Bulletin A-1

Records management...........................201-1.003

201-2.001

201-6.001

201-6.002

201-9.001

201-9.100

201-9.101

201-9.103

201-11.001

201-11.002

201-11.003

201-18.002

201-20.103-10

201-21.603

Bulletin B-1

Bulletin C-6

Relationship to the Federal Acquisition......201-3.102

Regulation (FAR) 201-39.102

Reporting requirements (See Submissions to GSA)

Reports produced by GSA......................201-3.001

201-3.201

201-22.101

Reports management...........................201-9.2

Bulletin B-2

Bulletin B-3

Requirements analysis........................201-7.002

201-20.001

201-20.1

201-20.201

201-20.202

Bulletin C-5

Bulletin C-11

Requires the use.............................201-4.001

201-39.201

201-39.5202-1

Bulletin A-1

Bulletin C-18

Reuse........................................201-4.001

201-17.001

201-20.103-2

201-20.203-1

201-24.202

Bulletin B-1

Bulletin C-2

Review program...............................201-11.001

201-11.002

201-11.003

201-18.001

201-22.1

Bulletin C-6

Bulletin C-7

Bulletin C-8

Reviews......................................201-9.103

201-11.002

201-11.003

201-18.001

201-22.103

201-22.202

Bulletin B-1

Bulletin C-5

Bulletin C-6

Bulletin C-7

Bulletin C-11

Bulletin C-18

--S--

Schedules

(See GSA nonmandatory schedule contract)

Schedule contracts

(See GSA nonmandatory schedule contract)

Sealed bidding...............................201-39.14

Security.....................................201-1.002-2

201-2.001

201-4.001

201-7.001

201-7.003

201-9.202-2

201-17.001

201-18.001

201-20.103-1

201-20.103-6

201-20.303

201-21.3

201-21.603

201-24.106

201-24.203-2

201-39.101-3

201-39.1001

201-39.5202-5

Bulletin A-1

Bulletin B-1

Bulletin B-4

Bulletin C-1

Bulletin C-6

Bulletin C-9

Bulletin C-11

Bulletin C-14

Bulletin C-15

Bulletin C-18

Bulletin C-19

Bulletin C-20

Bulletin C-22

Bulletin C-24

Senior IRM official..........................201-2.000

201-2.001

201-2.002

201-4.001

201-39.201

Sensitive....................................201-4.001

201-9.202-2

201-18.001

201-20.103-6

201-21.301

201-21.303

201-24.203-1

201-24.203-2

Bulletin B-1

Bulletin C-4

Bulletin C-19

Bulletin C-22

Services.....................................201-1.002-1

201-3.102

201-4.001

201-7.001

201-17.001

201-18.001

201-20.103-3

201-20.103-9

201-20.303

201-20.305-1

201-21.301

201-21.401

201-21.601

201-21.603

201-21.604

201-24.000

201-24.001

201-24.101

201-24.102

201-24.104

201-24.105

201-24.106

201-24.107

201-24.203

201-39.101-3

201-39.102

201-39.201

201-39.802

201-39.803-1

201-39.804-2

201-39.804-3

201-39.1001-2

201-39.1001-3

201-39.1701-4

201-39.4501

Services (continued).........................Bulletin A-1

Bulletin B-4

Bulletin C-1

Bulletin C-4

Bulletin C-5

Bulletin C-6

Bulletin C-8

Bulletin C-9

Bulletin C-10

Bulletin C-11

Bulletin C-13

Bulletin C-14

Bulletin C-15

Bulletin C-16

Bulletin C-17

Bulletin C-18

Bulletin C-19

Bulletin C-20

Bulletin C-21

Bulletin C-22

Bulletin C-24

Severing.....................................201-20.305

Bulletin A-1

Sharing......................................201-2.001

201-17.001

201-20.201

201-21.4

201-21.502

201-24.201

Bulletin C-1

Bulletin C-6

Bulletin C-11

Bulletin C-12

Bulletin C-14

Bulletin C-17

Significant use..............................201-1.002-1

201-4.001

201-39.101-3

201-39.201

Bulletin A-1

Small purchase...............................201-39.803-1

201-39.13

Software.....................................201-4.001

201-20.203-4

201-20.303

201-20.304

201-20.305-1

201-21.203

Software (continued).........................201-21.403

201-21.501

201-24.107

201-24.201

201-39.201

201-39.501-3

201-39.602-1

201-39.803-1

201-39.804

201-39.1402-1

201-39.1501-1

201-39.4501

201-39.5202-4

Bulletin A-1

Bulletin B-1

Bulletin C-2

Bulletin C-4

Bulletin C-5

Bulletin C-8

Bulletin C-9

Bulletin C-10

Bulletin C-11

Bulletin C-12

Bulletin C-14

Bulletin C-24

Software exchange............................201-21.401

201-21.403

201-24.201

Bulletin C-12

Solicitation.................................201-1.002-1

201-3.203

201-4.001

201-20.303

201-20.305

201-39.001

201-39.101-3

201-39.106-4

201-39.201

201-39.501-2

201-39.501-3

201-39.803-3

201-39.1001-3

201-39.1002-1

201-39.1002-2

201-39.1002-3

201-39.1002-4

201-39.1003

201-39.1402-1

201-39.1403

201-39.1502

Solicitation (continued).....................201-39.1701-8

201-39.4501-2

201-39.4601

201-39.52

Bulletin A-1

Bulletin C-3

Bulletin C-4

Bulletin C-5

Bulletin C-8

Bulletin C-9

Bulletin C-10

Bulletin C-11

Bulletin C-18

Bulletin C-26

Sonar........................................201-1.002-2

201-4.001

201-39.101-3

201-39.201

Bulletin A-1

Space........................................201-20.103-8

Bulletin C-1

Bulletin C-11

Bulletin C-18

Bulletin C-23

Specific delegation..........................201-2.003

201-20.305

201-24.102

201-39.106-1

201-39.106-4

201-39.5202-3

Bulletin C-5

Bulletin C-15

Specific make and model......................201-4.001

201-20.103-5

201-20.305-1

201-39.201

201-39.6

Bulletin A-1

Bulletin C-5

Specifications...............................201-1.003

201-4.001

201-9.103

201-20.305-1

201-39.201

201-39.6

201-39.10

Bulletin A-1

Bulletin B-3

Specifications (continued)...................Bulletin C-4

Bulletin C-5

Bulletin C-8

Bulletin C-9

Bulletin C-10

Bulletin C-11

Bulletin C-14

Bulletin C-17

Bulletin C-23

Bulletin C-24

Bulletin C-26

Standard form................................201-4.001

201-6.002

201-9.200

201-9.201

201-9.202-1

Bulletins B-2

Bulletins B-3

Bulletins B-4

Bulletins C-2

Bulletins C-15

Standards (See Federal standards)

Statement of work............................201-39.601-2

Bulletin C-9

Strategic planning...........................201-6.002

201-7.002

201-18.001

Structure (of the FIRMR).....................201-3.200

201-3.202

Submissions to GSA...........................201-3.402

201-9.202-1

201-9.202-2

201-18.003

201-20.303

201-21.403

201-21.603

201-21.604

201-22.203

201-23.003

201-24.101

201-24.202

201-24.106

201-39.104-1

201-39.804-4

201-39.3304-1

Bulletin B-2

Bulletin C-5

Submissions to GSA (continued)...............Bulletin C-7

Bulletin C-12

Bulletin C-15

Bulletin C-23

Bulletin C-24

Supplies 201-4.001

201-20.305-2

201-21.203

201-39.201

201-39.8

Bulletin A-1

Bulletin B-4

Bulletin C-5

Bulletin C-24

Support services.............................201-4.001

201-20.103-9

201-20.305-1

201-39.201

201-39.1001-2

201-39.1001-3

201-39.1701-4

Bulletin A-1

Bulletin C-5

Bulletin C-9

Bulletin C-11

Bulletin C-19

Bulletin C-24

Surplus......................................201-4.001

201-23

Bulletin C-2

Synopsis(es).................................201-22.103

201-39.501

201-39.601-2

201-39.803-3

Bulletin C-6

Bulletin C-24

System life..................................201-4.001

201-20.103-2

201-20.103-9

201-20.302-2

201-20.203-5

201-22.301

201-39.201

201-39.501-2

201-39.501-3

201-39.1402-1

201-39.1501-1

201-39.1701-1

System life (continued)......................201-39.1701-3

201-39.5202-4

Bulletin C-4

Bulletin C-5

Bulletin C-7

Bulletin C-14

Bulletin C-25

System life cost.............................201-20.203-2

201-22.301

Bulletin C-4

--T--

TDD..........................................201-4.001

201-20.103-7

201-21.603

Bulletin C-8

Bulletin C-10

Telecommunications...........................201-4.001

201-20.103-7

201-20.303

201-20.305-1

201-20.306

201-21.601

201-21.603

201-24.001

201-24.101

201-24.102

201-24.104

201-24.106

201-24.203

201-39.802-1

201-39.1002-1

201-39.1002-4

201-39.5202-2

Bulletin A-1

Bulletin C-1

Bulletin C-3

Bulletin C-5

Bulletin C-6

Bulletin C-9

Bulletin C-10

Bulletin C-11

Bulletin C-13

Bulletin C-15

Bulletin C-16

Bulletin C-18

Bulletin C-19

Bulletin C-20

Bulletin C-21

Bulletin C-22

Telecommunications devices for the deaf (See TDD)

Telecommunications services..................201-4.001

201-20.305-1

201-24.101

Bulletin C-1

Bulletin C-5

Bulletin C-9

Bulletin C-10

Bulletin C-16

Bulletin C-18

Bulletin C-20

Bulletin C-22

Television...................................201-1.002-2

201-4.001

201-39.101-3

201-39.201

Bulletin A-1

Toll-free....................................201-4.001

201-21.601

201-21.604

Bulletin C-10

Thresholds...................................201-4.001

201-20.305

201-39.502

201-39.1300

Bulletin A-1

Bulletin C-2

Bulletin C-5

Bulletin C-21

--U--

Unauthorized use.............................201-4.001

201-21.601

201-21.602

Bulletin C-22

--W--

Waiver.......................................201-20.303

201-39.804-3

Bulletin C-4

Bulletin C-14

Workload.....................................201-4.001

201-20.103-9

Bulletin C-4

Bulletin C-11

Bulletin C-26